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YSTV Policy: Difference between revisions
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<div style="margin-bottom: .5em; float: right; padding: .5em 0 .8em 1.4em; background: none; width: auto;">__TOC__</div> | <div style="margin-bottom: .5em; float: right; padding: .5em 0 .8em 1.4em; background: none; width: auto;">__TOC__</div> | ||
'''''York Student Television''''' (often referred to as '''''YSTV''''') is a student media group based at the University of York which provides a television service to the staff and students of the University. Its purpose and main rules are found in its Constitution. This document outlines the day-to-day operating procedure of the media group, and should be read within the context of both the current Media Group Constitution and with the constitution of YUSU (the University of York Students’ Union, at [https://yusu.org/ yusu.org]). | '''''York Student Television''''' (often referred to as '''''YSTV''''') is a student media group based at the University of York which provides a television service for, but not limited to, the staff and students of the University. Its purpose and main rules are found in its Constitution. This document outlines the day-to-day operating procedure of the media group, and should be read within the context of both the current Media Group Constitution and with the constitution of YUSU (the University of York Students’ Union, at [https://yusu.org/ yusu.org]). | ||
==Terms and Definitions== | ==Terms and Definitions== | ||
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###Keeping the Kanban board system up to date with regards to the computing meetings outcome; | ###Keeping the Kanban board system up to date with regards to the computing meetings outcome; | ||
###Minuting the computing meetings. | ###Minuting the computing meetings. | ||
#Head of Commercial | #Head of Commercial | ||
##A member of the Production Team; | ##A member of the Production Team; | ||
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### Reviewing total commercial income, inventory and pricing lists/guides once per year assisted by the Tech Team, Computing Team, Station Director and Treasurer. Ensure these are updated on the website and in records; | ### Reviewing total commercial income, inventory and pricing lists/guides once per year assisted by the Tech Team, Computing Team, Station Director and Treasurer. Ensure these are updated on the website and in records; | ||
### Collaborating on all of the above with the Station Director and Station Manager keeping them appraised of all ongoing contracts through to the point of payment and completion. | ### Collaborating on all of the above with the Station Director and Station Manager keeping them appraised of all ongoing contracts through to the point of payment and completion. | ||
##All potential productions external to the society YSTV should be consulted on with the Head of Commercial and Production Director to determine if the production should become commercial. This includes other YUSU society productions ONLY when it is not for the purposes of YSTV content. | |||
#Head of Factual | #Head of Factual | ||
##A member of the Production Team; | ##A member of the Production Team; | ||
##The duties of the Head of Factual include: | ##The duties of the Head of Factual include: | ||
###Assisting the Production Director in their responsibilities with relation to factual content (excluding sport) as directed by the Production Director. | ###Assisting the Production Director in their responsibilities with relation to factual content (excluding sport) as directed by the Production Director; | ||
###Working with head of outreach they are responsible for liaison with persons external to the university for the creation of content and outside opportunities. | |||
#Head of Scripted | #Head of Scripted | ||
##A member of the Production Team; | ##A member of the Production Team; | ||
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##The duties of the Head of Sport include: | ##The duties of the Head of Sport include: | ||
###assisting the Production Director in their responsibilities relating to sport, as directed by the Production Director; | ###assisting the Production Director in their responsibilities relating to sport, as directed by the Production Director; | ||
###Being the first point of contact for York Sport or the York Sport President. | ###Being the first point of contact for York Sport or the York Sport President; | ||
###Working with head of outreach and head of commercial they are responsible for liaison with sports teams external to the university for the creation of content and outside opportunities. | |||
# Head of Entertainment | |||
## Member of Production Team | |||
##The duties of this role include: | |||
### Assisting in the creation of non-scripted entertainment content including: Music (working with head of outreach), Live studio shows, One off or episodic entertainment shows and behind the streams; | |||
### Working alongside the social secretary on arranging content that doubles as a social; | |||
### Speaking to the YUSU activities officer to find out about ongoing activities on campus. | |||
#Head of Archives | #Head of Archives | ||
##A member of Admin Team; | ##A member of Admin Team; | ||
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##Any member can request to join the computing team. Can join with director or deputy computing director. | ##Any member can request to join the computing team. Can join with director or deputy computing director. | ||
##Computing Team members will have administrator privileges and dedicated accounts to the Computing Services where possible. | ##Computing Team members will have administrator privileges and dedicated accounts to the Computing Services where possible. | ||
##Any member of the computing team can initiate IT Support requests on-behalf of YSTV, ensuring that the rest of the team is included in the support email. | |||
#Meetings | #Meetings | ||
##Chaired by the Computing Director, if they are unavailable the Deputy Computing Director will chair. | ##Chaired by the Computing Director, if they are unavailable the Deputy Computing Director will chair. | ||
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##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting. | ##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting. | ||
##The Deputy Computing Director or an appointee of the Computing Director/Deputy Computing Director should minute the meeting. | ##The Deputy Computing Director or an appointee of the Computing Director/Deputy Computing Director should minute the meeting. | ||
==Technical Policy== | |||
#Meetings | |||
##Chaired by the Technical Director, if they are unavailable the Deputy Technical Director will chair. | |||
##Both the technical director and the deputy are required to attend; apologies need to be sent if not attending. | |||
##A technical meeting should be held at least three times a term, ideally per-week if possible. | |||
##Can be called by anyone on the technical team. | |||
##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting. | |||
##The Deputy Technical Director or an appointee of the Technical Director/Deputy Technical Director should minute the meeting. | |||
==Marketing Policy== | |||
#Meetings | |||
##Chaired by the Marketing Director, if they are unavailable a member of Marketing Team will chair. | |||
##The Marketing Director, Head of Engagement, and Head of Outreach are required to attend; apologies need to be sent if not attending. | |||
##A marketing meeting should be held at least three times a term, ideally per-week if possible. | |||
##Can be called by anyone on the marketing team. | |||
##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting. | |||
##A member of Marketing Team should minute the meeting. | |||
==Meetings== | ==Meetings== | ||
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#All production purchases up to and including the value of £20 must be mentioned to the Production Director before the completion of the purchase. Verbal authorisation should be reinforced in writing. | #All production purchases up to and including the value of £20 must be mentioned to the Production Director before the completion of the purchase. Verbal authorisation should be reinforced in writing. | ||
#All production purchases above the value of £20 must be brought to an Admin Meeting and passed by majority vote. Where an Admin Meeting cannot take place in a timely fashion, the purchase may be made with the consent of a majority of the Committee, including the Treasurer. | #All production purchases above the value of £20 must be brought to an Admin Meeting and passed by majority vote. Where an Admin Meeting cannot take place in a timely fashion, the purchase may be made with the consent of a majority of the Committee, including the Treasurer. | ||
#All | #All technical purchases up to and including the value of £60 must be brought to a computing or tech meeting and passed by majority vote. This decision must be documented and communicated in meeting minutes and relevant online platforms. If the purchase does not meet a majority vote, the person may still bring the purchase to admin meeting to discuss and pass. | ||
#All new purchases of equipment must be added to the inventory/insurance list by the treasurer in liaison with the Technical or Computing Director. | #All new purchases of equipment must be added to the inventory/insurance list by the treasurer in liaison with the Technical or Computing Director. | ||
