YSTV Policy: Difference between revisions

YSTV Policy (view source)

Revision as of 20:01, 10 January 2023

192 bytes added , 10 January 2023

Amendments passed 10/1/23

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 ==Purchases==
-#All agreed purchases made on behalf of YSTV will be refunded to the purchaser from YSTV’s YUSU grant or Own Funds account upon completion and submission of a claim form via the YUSU Finance System in accordance with their guidelines.
-#All production purchases up to and including the value of £20 must be mentioned to the Production Director before the completion of the purchase. Verbal authorisation should be reinforced in writing.
+# All agreed purchases made on behalf of YSTV will be refunded to the purchaser from YSTV’s YUSU grant or Own Funds account upon completion and submission of a claim form via the YUSU Finance System in accordance with their guidelines.
-#All production purchases above the value of £20 must be brought to an Admin Meeting and passed by majority vote. Where an Admin Meeting cannot take place in a timely fashion, the purchase may be made with the consent of a majority of the Committee, including the Treasurer.
+# Any spending of money from YSTV’s accounts must be approved by a simple majority vote at an Admin Meeting, except in the following cases:
-#All technical purchases up to and including the value of £60 must be brought to a computing or tech meeting and passed by majority vote. This decision must be documented and communicated in meeting minutes and relevant online platforms. If the purchase does not meet a majority vote, the person may still bring the purchase to admin meeting to discuss and pass.
+## One-off purchases not exceeding £60 may be approved by a majority vote at a Tech or Computing Meeting
-#All new purchases of equipment must be added to the inventory/insurance list by the treasurer in liaison with the Technical or Computing Director.
+## Where an Admin Meeting cannot take place before the spending is due, the purchase may be made with the consent of a majority of the Committee. In this case the spend must be announced and minuted at the next Admin Meeting.
+## Purchases for a specific ratified production, not exceeding £20 (across all purchases made for that production), may be authorised by the production’s designated producer or the Production Director.
+### For the purposes of this paragraph, individual episodes of a recurring or episodic series are not considered distinct productions, and the £20 limit applies to the entire series.
+# The Treasurer (or Station Director where the Treasurer is unavailable) must be consulted and give their consent before any spending is done under sub-clauses 1 or 2.
+# All new purchases of equipment must be added to the inventory/insurance list by the Treasurer in liaison with the Technical or Computing Director.
 ==The Station==