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YSTV Constitution: Difference between revisions
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==Management of YSTV== | ==Management of YSTV== | ||
# Management of YSTV will be entrusted to the Committee (see point 9.0). | # Management of YSTV will be entrusted to the Committee (see point 9.0). | ||
# The management of YSTV is conducted by the Station Management Team, which consists of: the Administration Director | # The management of YSTV is conducted by the Station Management Team, which consists of: the Administration Director, the Production Director, the Technical Director, the Computing Director, the Marketing Director and is led by the Station Director. | ||
## The Station Management Team should have at least one meeting a term to discuss the overall direction of YSTV and review longer term plans for the year. The first meeting should take place as soon as possible following elections and the newly elected team having received their handovers. | ## The Station Management Team should have at least one meeting a term to discuss the overall direction of YSTV and review longer term plans for the year. The first meeting should take place as soon as possible following elections and the newly elected team having received their handovers. | ||
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#The Committee should also consist of: | #The Committee should also consist of: | ||
## Station Director (also the President/Chair of YSTV); | ## Station Director (also the President/Chair of YSTV); | ||
## Administration Director (also the Secretary of YSTV); | ## Administration Director (also the Secretary of YSTV); | ||
## Production Director; | ## Production Director; | ||
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## Computing Director; | ## Computing Director; | ||
## Marketing Director; | ## Marketing Director; | ||
## Head of Presentation; | ## Head of Presentation; | ||
## Social Secretary. | ## Social Secretary. | ||
# All of the Committee must be current registered students of the University of York. | # All of the Committee must be current registered students of the University of York. | ||
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##Any other duties as agreed by the Committee. | ##Any other duties as agreed by the Committee. | ||
##Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station. | ##Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station. | ||
##Station Director can choose to obtain the title of ‘YSTV Roses Lead’ each year, if not them, they must elect someone else. This role includes: | |||
###Liaising with LA1 | |||
###Main point of contact for YUSU/LUSU before and during Roses | |||
###Organising Meetings | |||
###Distribute Roses Live roles | |||
###Helping assign crew. | |||
##Station Director to appoint the ERN producers each year. This is to be discussed with the Production Director, but is ultimately decided by the Station Director who must then notify the YUSU Democracy Lead and Activities Coordinator during Media Committee. | |||
#The Administration Director is responsible for: | #The Administration Director is responsible for: | ||
##Acting as YSTV’s Secretary; | ##Acting as YSTV’s Secretary; | ||
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##To oversee the management of key card access and ensure that only members on the key list have key-card access to the Studio; | ##To oversee the management of key card access and ensure that only members on the key list have key-card access to the Studio; | ||
##Updating any spelling or grammatical, numerical or input errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but secretary must alert committee in an admin meeting. | ##Updating any spelling or grammatical, numerical or input errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but secretary must alert committee in an admin meeting. | ||
##To act as a first point of contact for any internal disputes and welfare issues within YSTV; | |||
##To oversee general welfare and well-being of YSTV’s committee, officers and members. Major well-being issues and disputes shall be discussed with the Station Director and YUSU if necessary; | |||
##To ensure that all new members when signing up have an option to declare any additional needs, and that these needs are met, with the Station Director and YUSU where necessary | |||
##To regularly communicate with members, in addition to writing a section of the weekly emails and support the other Officers in YSTV; | |||
##To work with the Technical Director to be responsible for Health and Safety within the day-to-day working of YSTV; | |||
##Working with Treasurer to ensure facilities and spaces are accessible for all members, and YUSU where necessary, to ensure a pleasant working environment; | |||
##To organise and lead a termly welfare meeting with the committee and implement any agreed changes; | |||
##To coordinate with the Social Secretary before and during social events to ensure all members’ welfare is considered. | |||
#The Treasurer is responsible for: | #The Treasurer is responsible for: | ||
## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU; | ## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU; | ||
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##To oversee the spending of Technical Team; | ##To oversee the spending of Technical Team; | ||
##To supervise and direct the technical operations of YSTV; | ##To supervise and direct the technical operations of YSTV; | ||
##To | ##To advise, alongside the equipment officer, YSTV on technical equipment purchases; | ||
##To advise YSTV on technical matters; | ##To advise YSTV on technical matters; | ||
##To | ##To work with the training officer to deliver relevant technical training to all YSTV members. | ||
##To oversee equipment bookings, allocations and hires through the internal equipment booking system; | ##To oversee equipment bookings, allocations and hires through the internal equipment booking system; | ||
##To liaise with Head of Commercial on technical opportunities for commercial productions | |||
##To be responsible for the keys to the server rack; | ##To be responsible for the keys to the server rack; | ||
##To work with the Computing Director to prepare and develop Disaster Recovery plans to enable continued operation or to restore operation as quickly as possible in the event of an emergency, including the loss of the Computing Director, Station, or broadcast equipment. | ##To work with the Computing Director to prepare and develop Disaster Recovery plans to enable continued operation or to restore operation as quickly as possible in the event of an emergency, including the loss of the Computing Director, Station, or broadcast equipment. | ||
##To | ##To get at least two hours of sleep every night. | ||
##To actively encourage all members within the society to engage with tech and reduce the barrier to entry. | |||
##To advise producers on ways to improve the technical quality of their programs | |||
##Ensure productions have trained technical members present when needed | |||
# The Computing Director has the following responsibilities: | # The Computing Director has the following responsibilities: | ||
##To be Team Leader for the Computing Team; | ##To be Team Leader for the Computing Team; | ||
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##To ensure the privacy of all users and their data in accordance with the appropriate laws from governing bodies; | ##To ensure the privacy of all users and their data in accordance with the appropriate laws from governing bodies; | ||
##To have full unrestricted access to all Computing Services for the purpose of ensuring their continued service and development, including the “root” password for all servers and services used; | ##To have full unrestricted access to all Computing Services for the purpose of ensuring their continued service and development, including the “root” password for all servers and services used; | ||
###To be the "Primary Owner" of YSTV's Slack. | |||
##To ensure continued access to necessary services provided by IT Services for either YSTV or for relevant members of YSTV, whichever is appropriate for a given service; | ##To ensure continued access to necessary services provided by IT Services for either YSTV or for relevant members of YSTV, whichever is appropriate for a given service; | ||
##To be responsible for the keys to the server rack; | ##To be responsible for the keys to the server rack; | ||
##To maintain the relationship between YSTV and IT Services; | ##To maintain the relationship between YSTV and IT Services; | ||
##To prepare, develop and lead Disaster Recovery plans with the computing team to enable continued operation or to restore operation of Computing Services as quickly as possible in the event of an emergency, including the loss of privileges to Computing Services. | ##To prepare, develop and lead Disaster Recovery plans with the computing team to enable continued operation or to restore operation of Computing Services as quickly as possible in the event of an emergency, including the loss of privileges to Computing Services. | ||
# The Marketing Director has the | ##To actively recruit new members and encourage members within the society to engage with computing and reduce the barrier to entry. | ||
# The Marketing Director has the followAFing responsibilities: | |||
##To be Team Leader for the Marketing Team; | ##To be Team Leader for the Marketing Team; | ||
##To oversee the spending of Marketing Team; | ##To oversee the spending of Marketing Team; | ||
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##To ensure that YSTV, both as a media group and as a television station, is well promoted within the student body and the general public; | ##To ensure that YSTV, both as a media group and as a television station, is well promoted within the student body and the general public; | ||
##To encourage new members and the student population to interact more with YSTV; | ##To encourage new members and the student population to interact more with YSTV; | ||
##To coordinate recruitment campaigns for new members; | ##To coordinate recruitment campaigns for new members;Fad | ||
##To oversee YSTV’s presence on Social Media; | ##To oversee YSTV’s presence on Social Media; | ||
##Being responsible for the acquisition of merchandise for YSTV, and actively seek the best quality and best value for YSTV and its members; | ##Being responsible for the acquisition of merchandise for YSTV, and actively seek the best quality and best value for YSTV and its members; | ||
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##To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output; | ##To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output; | ||
##To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience; | ##To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience; | ||
##To Liaise with the | ##To Liaise with the Training Officer to train and standardise the display of motion-graphics for video content. | ||
##To coordinate, alongside the Production Director, the logistics of YSTV’s entries to the NaSTA conference and awards. | ##To coordinate, alongside the Production Director, the logistics of YSTV’s entries to the NaSTA conference and awards. | ||
##To, alongside the Station Director, help to arrange attendance to Nasta conference and awards and be a point of contact for NaSTA queries | ##To, alongside the Station Director, help to arrange attendance to Nasta conference and awards and be a point of contact for NaSTA queries | ||
##To coordinate post-production for all YSTV videos, assigning editors and offering them training and support; | |||
##To give constructive feedback on all edit drafts, and to exercise editorial and quality control; | |||
##To manage video content, and publish finished videos to, YSTV platforms; | |||
##To advise the Production Director on decisions related to scheduling and commissioning. | |||
##Update language for NaSTA stuff as above | |||
##To work with the Marketing Director to ensure consistency between on-screen and printed branding; | |||
##To monitor the quality of all output, and advise producers on ways to improve the appearance and technical quality of their programmes; | |||
##To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience; | |||
#The Social Secretary has the following responsibilities: | #The Social Secretary has the following responsibilities: | ||
##To encourage members of YSTV to socialise together; | ##To encourage members of YSTV to socialise together; | ||
