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YSTV Constitution: Difference between revisions

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YSTV Constitution (view source)

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→‎Duties of YSTV’s Committee
m (Protected "YSTV Constitution": official document ([Edit=Allow only admin team members to edit] (indefinite) [Move=Allow only admin team members to edit] (indefinite)))
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# To provide an opportunity for members of YSTV to meet and participate in the given activities together.
# To provide an opportunity for members of YSTV to meet and participate in the given activities together.
# To act on behalf of and in the interests of YSTV members.
# To act on behalf of and in the interests of YSTV members.
# To assist in the safe education and introduction of students to the given activity through the use of courses and experienced members.
# To assist in the safe education and introduction of students to the given activity through the use of training and experienced members.
# These aims shall be:     
# These aims shall be:     
## To provide a television service to the University of York campus;
## To provide a television service to the University of York campus;
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## To provide opportunities for members to meet and network with members of the TV industry.
## To provide opportunities for members to meet and network with members of the TV industry.
# These objectives shall be:
# These objectives shall be:
## To provide coverage, where possible and desired, of major campus events;
## To provide coverage, where possible and desired, of major campus and local events;
## To provide resources and framework for members to make productions of their choosing, subject to approval by YSTV as defined in the Policy;
## To provide resources and framework for members to make productions of their choosing, subject to approval by YSTV as defined in the Policy;
## To provide a method of broadcasting content, open to all productions and freely accessible to the public;
## To provide a method of broadcasting content, open to all productions and freely accessible to the public;
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# A member must not participate in or omit to mention anything which might cause injury/damage to themselves or others.
# A member must not participate in or omit to mention anything which might cause injury/damage to themselves or others.
# All members must adhere to the health and safety rules and procedures of YUSU, YSTV and the University.
# All members must adhere to the health and safety rules and procedures of YUSU, YSTV and the University.
# No members should attend workshops, activities and meetings under the influence of drink and/or drugs.
# No members should attend activities and meetings under the influence of drink and/or drugs.
# No member should undertake any action that may bring the reputation of YSTV, YUSU or the University into disrepute.
# No member should undertake any action that may bring the reputation of YSTV, YUSU or the University into disrepute.
# Respect the different viewpoints of YSTV members if different from your own.
# Respect the different viewpoints of YSTV members if different from your own.
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==YSTV's Finance==
==YSTV's Finance==
# All YSTV’s funds will be lodged with the Students’ Union; all monies should be banked with the YUSU Finance Office.
# All YSTV’s funds will be lodged with the Students’ Union; all monies should be banked with the YUSU Finance Office.
# The President (Chair), Station manager, Administration Director and Treasurer shall automatically be signatories to accounts opened by YSTV. YUSU must always have an up-to-date signatory list.
# The President (Chair), Administration Director and Treasurer shall automatically be signatories to accounts opened by YSTV. YUSU must always have an up-to-date signatory list.
# Two of these signatories shall be required for each expense claim and for any contract or undertaking, financial or otherwise, on behalf of YSTV; one of whom must be the treasurer.
# Two of these signatories shall be required for each expense claim and for any contract or undertaking, financial or otherwise, on behalf of YSTV; one of whom must be the treasurer.
# YSTV’s own funds accounts shall be available for inspection at any reasonable time by any YSTV member on the online membership list, or by the Student Activities Officer or the YUSU Societies Coordinator.
# YSTV’s own funds accounts shall be available for inspection at any reasonable time by any YSTV member on the online membership list, or by the Student Activities Officer or the YUSU Societies Coordinator.
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##Secretary
##Secretary
##Treasurer
##Treasurer
#Plus any other members you wish to elect to your Committee but you must name their positions below:   
#The Committee should also consist of:   
## Station Director (also the President/Chair of YSTV);
## Station Director (also the President/Chair of YSTV);
## Head of Welfare and Training;
## Head of Welfare and Training;
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## Social Secretary.
## Social Secretary.
# All of the Committee must be current registered students of the University of York.
# All of the Committee must be current registered students of the University of York.
# Each Committee shall serve one complete year, unless re-elected.
# Each Committee shall serve one complete year, unless re-elected or they autonomously choose to step-down prior to their one year within the role.
## If a Committee member steps down they must alert the station director at their earliest convenience and a by-election will be announced at the next admin meeting.  
# In addition to the named members of the committee, YSTV can also elect additional Officers separate from the committee. These positions must be named and defined in the YSTV Policy.
# In addition to the named members of the committee, YSTV can also elect additional Officers separate from the committee. These positions must be named and defined in the YSTV Policy.


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## If the position that is held jointly by two members has a direct Deputy, both members are responsible to appropriately delegate responsibilities and share information according to the Deputy’s duties and tasks outlined in the YSTV Policy.
## If the position that is held jointly by two members has a direct Deputy, both members are responsible to appropriately delegate responsibilities and share information according to the Deputy’s duties and tasks outlined in the YSTV Policy.
## Both members who are holding a joint position are responsible for appropriately distributing tasks and responsibilities between themselves. Both members are to be held accountable by YSTV and external parties for any action taken by their position, regardless of the individual who was personally responsible for that action
## Both members who are holding a joint position are responsible for appropriately distributing tasks and responsibilities between themselves. Both members are to be held accountable by YSTV and external parties for any action taken by their position, regardless of the individual who was personally responsible for that action
## In the case of inappropriate distribution of tasks or a general lack of communication between the members holding a joint position, the Station Director and the Social Secretary are to intervene and resolve this issue. In the case of the Station Director being the jointly run position in question, this task falls to the Head of Welfare and Training and the Social Secretary.
## In the case of inappropriate distribution of tasks or a general lack of communication between the members holding a joint position, the Station Director and the Social Secretary are to intervene and resolve this issue. In the case of the Station Director being the jointly run position in question, this task falls to any member of the Station Management Team.


==Duties of YSTV’s Committee==
==Duties of YSTV’s Committee==
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## Ensuring the YSTV Committee contains officers named in 8.2
## Ensuring the YSTV Committee contains officers named in 8.2
## Attending YSTV Officer Training and YSTV AGM  
## Attending YSTV Officer Training and YSTV AGM  
## Calling and chairing meetings of your societies committee  
## Calling and chairing meetings of YSTV's committee
## Delegating tasks  
##Delegating tasks
## Being a spokesperson/figurehead  
##Being a spokesperson/figurehead
## Maintaining committee enthusiasm  
##Maintaining committee enthusiasm
## Publicising YSTV  
##Publicising YSTV
## Any other duties as agreed by the Committee.
##Any other duties as agreed by the Committee.
## Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station.  
##Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station.
# The Administration Director is responsible for:   
#The Administration Director is responsible for:   
## Acting as YSTV’s Secretary;
##Acting as YSTV’s Secretary;
## To be the Team Leader for the Administration Team;
##To be the Team Leader for the Administration Team;
##Taking care of YSTV's admin;
##Taking care of YSTV's admin;
## Keeping YSTV’s backpages up-to-date, including signatories and memberships;  ## Arranging meetings and booking rooms or venues;
##Keeping YSTV’s backpages up-to-date, including signatories and memberships;  ## Arranging meetings and booking rooms or venues;
## Creating agendas and keeping minutes of meetings as necessary;
##Creating agendas and keeping minutes of meetings as necessary;
## Collecting post from Activities Office when you receive an email;
##Collecting post from Activities Office when you receive an email;
## Reading and managing YSTV emails, post, and ensuring official requests on social media have  received a response;
##Reading and managing YSTV emails, post, and ensuring official requests on social media have  received a response;
## Organising the AGM (Annual General Meeting) in association with YSTV's President
##Organising the AGM (Annual General Meeting) in association with YSTV's President
## Overseeing the upkeep of YSTV's documentation, making sure all relevant documents are  accessible to members through an online service, where GPDR regulations allow for it;
##Overseeing the upkeep of YSTV's documentation, making sure all relevant documents are  accessible to members through an online service, where GPDR regulations allow for it;
## To oversee the management of key card access and ensure that only members on the key  list have key-card access to the Studio;
##To oversee the management of key card access and ensure that only members on the key  list have key-card access to the Studio;
##Updating any spelling or grammatical errors written into the constitution and/or policy,  without changing the meaning, without the need of passing it as an amendment but  secretary must alert committee in an admin meeting.
##Updating any spelling or grammatical, numerical or input errors written into the constitution and/or policy,  without changing the meaning, without the need of passing it as an amendment but  secretary must alert committee in an admin meeting.
# The Treasurer is responsible for:   
#The Treasurer is responsible for:   
## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of  YUSU;
##Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of  YUSU;
## Learn and understand the Students’ Union financial system;
##Learn and understand the Students’ Union financial system;
## Keep track of all income/expenditure;
##Keep track of all income/expenditure;
## Keep the committee and members informed of the YSTV’s financial situation;
##Keep the committee and members informed of the YSTV’s financial situation;
## Oversee the budget for each event or production that requires expenditure;  
## Oversee the budget for each event or production that requires expenditure;
## To set fees and manage invoices for equipment hire for non-YSTV projects in association  with the Technical Director and Head of Commercial;
## To set fees and manage invoices for equipment hire for non-YSTV projects in association  with the Technical Director and Head of Commercial;
## To manage YSTV’s inventory (insurance list) and keep it up to date in liaison with the  Technical or Computing Director;
##To manage YSTV’s inventory (insurance list) and keep it up to date in liaison with the  Technical or Computing Director;
## To coordinate usage of YSTV's space, equipment and members with the Production Team to  ensure fair distribution of time between producers and programmes;
##To coordinate usage of YSTV's space, equipment and members with the Production Team to  ensure fair distribution of time between producers and programmes;
## To ensure the upkeep of any rooms occupied by YSTV and ensure accessibility for all  members, and to maintain a pleasant working environment, liaising with the Head of  Welfare and Training, and where necessary University administration;
##To ensure the upkeep of any rooms occupied by YSTV and ensure accessibility for all  members, and to maintain a pleasant working environment, liaising with the Head of  Welfare and Training, and where necessary University administration;
## To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable  condition;
##To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable  condition;
## To maintain the Station’s smooth running by ensuring that it is tidy and organised;
## To maintain the Station’s smooth running by ensuring that it is tidy and organised;  
##To work with the head of marketing on the application for merchandise and placing the order.
### To organise (with the Administration Director) and chair the AGM;
 
###To coordinate and support the other Officers of YSTV;
#In addition to those noted for the YSTV President above, the Station Director has the following duties:
###To ensure that the membership are kept informed of and encouraged to participate in all YSTV’s activities;
## To organise (with the Administration Director) and chair the AGM;
###To work with YUSU and the University to secure the continued independence of YSTV;
## To coordinate and support the other Officers of YSTV;
###To deal with external clients, the press and media (both campus and commercial), in association with the Marketing Director and Head of Commercial.
## To ensure that the membership are kept informed of and encouraged to participate in all YSTV’s activities;
### To be YSTV's Media Committee representative or to delegate the position to another member of the committee.
## To work with YUSU and the University to secure the continued independence of YSTV;
## To work with the head of marketing on the application for merchandise and placing the order.
## To deal with external clients, the press and media (both campus and commercial), in association with the Marketing Director and Head of Commercial.
#The Head of Welfare and Training is responsible for:
##To be YSTV's Media Committee representative or to delegate the position to another member of the committee.
##To deputise the Station Director;
# The Head of Welfare and Training is responsible for:
## To act as a first point of contact for any internal disputes and welfare issues within YSTV;
##To deputise the Station Director;
## To act as a first point of contact for any internal disputes and welfare issues within YSTV;  
##3. To oversee general welfare and well-being of YSTV’s committee, officers and members. Major well-being issues and disputes shall be discussed with the Station Director and YUSU if necessary;
##3. To oversee general welfare and well-being of YSTV’s committee, officers and members. Major well-being issues and disputes shall be discussed with the Station Director and YUSU if necessary;
##To ensure that all new members when signing up have an option to declare any additional  needs, and that these needs are met, with the Station Director and YUSU where necessary;  
##To ensure that all new members when signing up have an option to declare any additional  needs, and that these needs are met, with the Station Director and YUSU where necessary;
## To coordinate and support the other Officers in YSTV;
##To coordinate and support the other Officers in YSTV;
## To regularly communicate with members, in addition to writing a section of the weekly  emails and support the other Officers in YSTV;
##To regularly communicate with members, in addition to writing a section of the weekly  emails and support the other Officers in YSTV;
## To work closely with the Social Secretary to encourage friendship within YSTV;
##To work closely with the Social Secretary to encourage friendship within YSTV;
## To be responsible for Health and Safety within the day-to-day working of YSTV;  
##To be responsible for Health and Safety within the day-to-day working of YSTV;
## Working with Treasurer to ensure facilities and spaces are accessible for all members, and  YUSU where necessary, to ensure a pleasant working environment;
##Working with Treasurer to ensure facilities and spaces are accessible for all members, and  YUSU where necessary, to ensure a pleasant working environment;
## To organise and lead a termly welfare meeting with the committee and implement any  agreed changes;
##To organise and lead a termly welfare meeting with the committee and implement any  agreed changes;
## To oversee YSTV training;
##To oversee YSTV training;
## To coordinate with the team leads to ensure training is delivered consistently, effectively,  and frequently;
##To coordinate with the team leads to ensure training is delivered consistently, effectively,  and frequently;
## Set out learning objectives for training;
##Set out learning objectives for training;
## To be the point of contact for training requests and defer to team lead's where necessary;
##To be the point of contact for training requests and defer to team lead's where necessary;
## To ensure that communication of training is handled correctly;
##To ensure that communication of training is handled correctly;
## Aim to give at least a week's notice for any training opportunities;
## Aim to give at least a week's notice for any training opportunities;
## Communicate training opportunities on appropriate mediums;
## Communicate training opportunities on appropriate mediums;
## Recommend members to appropriate training opportunities;
##Recommend members to appropriate training opportunities;
## Where possible, encourage and develop different mediums of training delivery;  
##Where possible, encourage and develop different mediums of training delivery;
## Maintain list of who has been trained;
##Maintain list of who has been trained;
## Maintain list of training opportunities.
##Maintain list of training opportunities.


# The Production Director has the following duties:
#The Production Director has the following duties:
## To be Team Leader for the Production Team;
##To be Team Leader for the Production Team;
## To encourage production of a wide range of high quality programming, assisting producers if needed;
##To encourage production of a wide range of high quality programming, assisting producers if needed;
## To exercise editorial control over all broadcast output, whether in-house or third-party;
## To exercise editorial control over all broadcast output, whether in-house or third-party;
## To coordinate and support producers of all YSTV productions;
##To coordinate and support producers of all YSTV productions;
## To liaise with all other campus societies who are interested in television coverage of their activities;
##To liaise with all other campus societies who are interested in television coverage of their activities;
## To coordinate and collate YSTV’s entries for the National Student Television Awards alongside the Head of Presentation;
##To coordinate and collate YSTV’s entries for the National Student Television Awards alongside the Head of Presentation;
## To encourage all members of the Production Team to feel part of the Team;
##To encourage all members of the Production Team to feel part of the Team;
## To work with the Station Director and Marketing Director to encourage new members to get involved with YSTV and promote new shows.
##To work with the Station Director and Marketing Director to encourage new members to get involved with YSTV and promote new shows.
## To chair weekly Production Meetings, which shall inform all present members about the status of current and upcoming productions and shall give all members the opportunity to bring forth their ideas for new projects;
##To chair weekly Production Meetings, which shall inform all present members about the status of current and upcoming productions and shall give all members the opportunity to bring forth their ideas for new projects;
## To liaise with external clients alongside the Marketing Director and Head of Commercial, and appoint producers for commercial productions;
##To liaise with external clients alongside the Marketing Director and Head of Commercial, and appoint producers for commercial productions;
##To ensure that contracts for commercial projects are in the interests of YSTV, and are not at risk of exploitation or of falling through, whilst liaising with YUSU for advice;
##To ensure that contracts for commercial projects are in the interests of YSTV, and are not at risk of exploitation or of falling through, whilst liaising with YUSU for advice;
## To make members aware of upcoming events or other potential productions.
##To make members aware of upcoming events or other potential productions.
# The Technical Director has the following responsibilities:
#The Technical Director has the following responsibilities:
##To be Team Leader for the Technical Team;
##To be Team Leader for the Technical Team;
##To oversee the spending of Technical Team;
##To oversee the spending of Technical Team;
##To supervise and direct the technical operations of YSTV;
## To supervise and direct the technical operations of YSTV;
##To ensure all equipment owned by YSTV is adequately maintained and safe to use;
##To ensure all equipment owned by YSTV is adequately maintained and safe to use;
##To advise YSTV on technical equipment purchases;
##To advise YSTV on technical equipment purchases;
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##To oversee equipment bookings, allocations and hires through the internal equipment booking system;
##To oversee equipment bookings, allocations and hires through the internal equipment booking system;
##To be responsible for the keys to the server rack;
##To be responsible for the keys to the server rack;
##To work with the Computing Director to prepare and develop Disaster Recovery plans to enable continued operation or to restore operation as quickly as possible in the event of an emergency, including the loss of the Computing Director, Station, or broadcast equipment.
## To work with the Computing Director to prepare and develop Disaster Recovery plans to enable continued operation or to restore operation as quickly as possible in the event of an emergency, including the loss of the Computing Director, Station, or broadcast equipment.
##To actually get sleep at least twice every week
##To actually get sleep at least twice every week
# The Computing Director has the following responsibilities:
#The Computing Director has the following responsibilities:
##To be Team Leader for the Computing Team;
##To be Team Leader for the Computing Team;
##To oversee the spending of Computing Team;
##To oversee the spending of Computing Team;
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##To ensure the security of all network connected computer equipment;
##To ensure the security of all network connected computer equipment;
##To control access to all computers within the Station;
##To control access to all computers within the Station;
##To work with the YUSU Data Protection Officer to ensure all information is stored appropriately;
## To work with the YUSU Data Protection Officer to ensure all information is stored appropriately;
##To ensure the continued running and security of YSTV’s Computing Services, including the encryption of all sensitive information;
##To ensure the continued running and security of YSTV’s Computing Services, including the encryption of all sensitive information;
##To ensure the privacy of all users and their data in accordance with the appropriate laws from governing bodies;
##To ensure the privacy of all users and their data in accordance with the appropriate laws from governing bodies;
##To have full unrestricted access to all Computing Services for the purpose of ensuring their continued service and development, including the “root” password for all servers and services used;
## To have full unrestricted access to all Computing Services for the purpose of ensuring their continued service and development, including the “root” password for all servers and services used;
##To ensure continued access to necessary services provided by IT Services for either YSTV or for relevant members of YSTV, whichever is appropriate for a given service;
##To ensure continued access to necessary services provided by IT Services for either YSTV or for relevant members of YSTV, whichever is appropriate for a given service;
##To be responsible for the keys to the server rack;
##To be responsible for the keys to the server rack;
##To maintain the relationship between YSTV and IT Services;
##To maintain the relationship between YSTV and IT Services;
##To prepare, develop and lead Disaster Recovery plans with the computing team to enable continued operation or to restore operation of Computing Services as quickly as possible in the event of an emergency, including the loss of privileges to Computing Services.
##To prepare, develop and lead Disaster Recovery plans with the computing team to enable continued operation or to restore operation of Computing Services as quickly as possible in the event of an emergency, including the loss of privileges to Computing Services.
# The Marketing Director has the following responsibilities:
#The Marketing Director has the following responsibilities:
## To be Team Leader for the Marketing Team;
##To be Team Leader for the Marketing Team;
## To oversee the spending of Marketing Team;
##To oversee the spending of Marketing Team;
## To coordinate the raising of money for YSTV through advertising and sponsorship, in collaboration with the Treasurer and Head of Commercial;
##To coordinate the raising of money for YSTV through advertising and sponsorship, in collaboration with the Treasurer and Head of Commercial;
## To ensure that non-production contracts entered into with commercial organisations are not at the risk of exploitation or of falling through, whilst liaising with YUSU;
##To ensure that non-production contracts entered into with commercial organisations are not at the risk of exploitation or of falling through, whilst liaising with YUSU;
## To ensure that all contracts entered into with advertisers and sponsors are met;
##To ensure that all contracts entered into with advertisers and sponsors are met;
## To coordinate the promotion of YSTV and its activities to students and the general public;
##To coordinate the promotion of YSTV and its activities to students and the general public;
## To ensure that YSTV, both as a media group and as a television station, is well promoted within the student body and the general public;
##To ensure that YSTV, both as a media group and as a television station, is well promoted within the student body and the general public;
## To encourage new members and the student population to interact more with YSTV;
##To encourage new members and the student population to interact more with YSTV;
## To coordinate recruitment campaigns for new members;
##To coordinate recruitment campaigns for new members;
## To be the key contact for external clients alongside the Production Director;
##To be the key contact for external clients alongside the Production Director;
## To oversee YSTV’s presence on Social Media;
##To oversee YSTV’s presence on Social Media;
##Being responsible for the acquisition of merchandise for YSTV, and actively seek the best quality and best value for YSTV and its members;
##Being responsible for the acquisition of merchandise for YSTV, and actively seek the best quality and best value for YSTV and its members;
##Organise the design of merchandise and work with the treasurer to organise the application of the march order.
## Organise the design of merchandise and work with the treasurer to organise the application of the march order.
# The Head of Presentation has the following responsibilities:
# The Head of Presentation has the following responsibilities:
##To work with the Marketing Director to ensure consistency between on-screen and printed branding;
## To work with the Marketing Director to ensure consistency between on-screen and printed branding;
##To monitor the quality of all output, and advise producers on ways to improve the appearance and technical quality of their programmes;
##To monitor the quality of all output, and advise producers on ways to improve the appearance and technical quality of their programmes;
##To work closely with the Production Director to nurture producers and productions, encouraging the development of high quality output;
##To work closely with the Production Director to nurture producers and productions, encouraging the development of high quality output;
##To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output;
##To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output;
##To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience;
##To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience;
## To Liaise with  the Head of Welfare and Training  to train and standardise the display of motion-graphics for video content.
##To Liaise with  the Head of Welfare and Training  to train and standardise the display of motion-graphics for video content.
##To coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries.
##To coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries.
# The Social Secretary has the following responsibilities:
#The Social Secretary has the following responsibilities:
## To encourage members of YSTV to socialise together;
##To encourage members of YSTV to socialise together;
##To promote friendship and understanding between members of YSTV;
##To promote friendship and understanding between members of YSTV;
##To organise social events for members of YSTV to facilitate the above;
##To organise social events for members of YSTV to facilitate the above;
##To encourage people to get involved with YSTV through socials.
## To encourage people to get involved with YSTV through socials.
Data Protection
Data Protection
* All membership personal data is subject to General Data Protection Regulations (GDPR), law and YUSU procedures.
*All membership personal data is subject to General Data Protection Regulations (GDPR), law and YUSU procedures.
* The Lead Signatory is responsible for the safety and security of all membership personal data held outside of YUSU software and systems and must take all reasonable steps to ensure access to YUSU software and systems is not shared without YUSU consent.
*The Lead Signatory is responsible for the safety and security of all membership personal data held outside of YUSU software and systems and must take all reasonable steps to ensure access to YUSU software and systems is not shared without YUSU consent.
* The Lead Signatory is required to successfully undertake GDPR online awareness and compliance training supplied by YUSU.
*The Lead Signatory is required to successfully undertake GDPR online awareness and compliance training supplied by YUSU.
* The Lead Signatory must advise YUSU of any breaches of data protection as soon as they are made aware of any such breach.
*The Lead Signatory must advise YUSU of any breaches of data protection as soon as they are made aware of any such breach.
* The Lead Signatory can formally nominate a Data Protection Officer from the Lead Signatory who is responsible for overseeing the society’s compliance to GDPR and YUSU procedures.
*The Lead Signatory can formally nominate a Data Protection Officer from the Lead Signatory who is responsible for overseeing the society’s compliance to GDPR and YUSU procedures.
Key responsibilities include:
Key responsibilities include:
#Membership personal data including email addresses are private and confidential and should only be used for society membership purposes and contact that would be reasonably expected as part of the membership offer.
#Membership personal data including email addresses are private and confidential and should only be used for society membership purposes and contact that would be reasonably expected as part of the membership offer.
#Bulk or multiple emailing must only be done as “bcc”.
#Bulk or multiple emailing must only be done as “bcc”.
#The Lead Signatory is responsible for obtaining the necessary consents from members to hold and process personal data in relation to membership.
#The Lead Signatory is responsible for obtaining the necessary consents from members to hold and process personal data in relation to membership.
#The Lead Signatory must not share membership personal data with any other society, university department or external organisation without the prior written consent of the data subject or YUSU.  
#The Lead Signatory must not share membership personal data with any other society, university department or external organisation without the prior written consent of the data subject or YUSU.
#The Lead Signatory must advise YUSU of any breaches of data protection as soon as they are made aware of the breach.
#The Lead Signatory must advise YUSU of any breaches of data protection as soon as they are made aware of the breach.
#Failure to follow YUSU’s data protection guidance and procedures will constitute grounds for de-ratification and/or disciplinary procedures.
#Failure to follow YUSU’s data protection guidance and procedures will constitute grounds for de-ratification and/or disciplinary procedures.


==Representation in YUSU Media Comittee==
==Representation in YUSU Media Comittee==
#YSTV shall be represented at YUSU’s Media Committee by the Media Committee Representative.
# YSTV shall be represented at YUSU’s Media Committee by the Media Committee Representative.
#The Media Committee Representative is responsible for:
#The Media Committee Representative is responsible for:
##Organising, submitting and arguing for YSTV’s annual grant application, and any other grant application that may go through the Media Committee.
##Organising, submitting and arguing for YSTV’s annual grant application, and any other grant application that may go through the Media Committee.
##Representing and speaking in the interests of YSTV at the YUSU Media Committee, a board consisting of representatives from all ratified media groups and the YUSU Activities Officer.
##Representing and speaking in the interests of YSTV at the YUSU Media Committee, a board consisting of representatives from all ratified media groups and the YUSU Activities Officer.
##Informing the membership regularly about the proceedings within the Media Committee.
## Informing the membership regularly about the proceedings within the Media Committee.


==Dismissal and Resignation of Committee Members:==
== Dismissal and Resignation of Committee Members:==
#No committee member shall be deemed to be dismissed unless they receive (during their term of office) a vote of ‘no confidence’ from their Committee.
#No committee member shall be deemed to be dismissed unless they receive (during their term of office) a vote of ‘no confidence’ from their Committee.
## A vote of no confidence must be brought forward at an AGM, EGM or a YSTV committee meeting. Every member of YSTV is able to motion a vote of no confidence. In order to be successful, the motion must be democratically approved by the majority (more than 50 percent) of present members, as long as the necessary quorum is met.
## A vote of no confidence must be brought forward at an AGM, EGM or a YSTV committee meeting. Every member of YSTV is able to motion a vote of no confidence. In order to be successful, the motion must be democratically approved by the majority (more than 50 percent) of present members, as long as the necessary quorum is met.
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#There is a one-week notice period in which the by-election for the newly vacant role is to be advertised to all YSTV Members, where the original member still holds the role.
#There is a one-week notice period in which the by-election for the newly vacant role is to be advertised to all YSTV Members, where the original member still holds the role.


==Meetings==
==Meetings ==
#YSTV can hold committee meetings, general meetings, AGMs (Annual General Meetings) and EGMs (Extraordinary General Meetings).
# YSTV can hold committee meetings, general meetings, AGMs (Annual General Meetings) and EGMs (Extraordinary General Meetings).
#All meetings are open and must be advertised to all members.
#All meetings are open and must be advertised to all members.
#The Committee shall give at least 7 days’ notice of an AGM or an EGM and be advertised to YSTV and the YUSU Student Activities Officer.
# The Committee shall give at least 7 days’ notice of an AGM or an EGM and be advertised to YSTV and the YUSU Student Activities Officer.
#The quorum at an AGM shall be 25% of the members of the Media Group or 10 members, whichever is the most.
# The quorum at an AGM shall be 25% of the members of the Media Group or 10 members, whichever is the most.
#An EGM can be called by the President (Chair), any member of the committee upon written request or a majority vote by the station membership subject to quorum.
# An EGM can be called by the President (Chair), any member of the committee upon written request or a majority vote by the station membership subject to quorum.
#Every member of committee is to present a review of their time in office and their accomplishments at the AGM.
#Every member of committee is to present a review of their time in office and their accomplishments at the AGM.


==Amendments to the YSTV Constitution==
== Amendments to the YSTV Constitution==
#The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the Administration Director and announced at the next AGM.
#The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the Administration Director and announced at the next AGM.
#If amended, the constitution shall be re-ratified by the YUSU Student Activities Officer before coming into effect, this includes name change.
#If amended, the constitution shall be re-ratified by the YUSU Student Activities Officer before coming into effect, this includes name change.
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