19
edits
YSTV Constitution: Difference between revisions
From YSTV Documentation Wiki
→Duties of YSTV’s Committee
| Line 111: | Line 111: | ||
## Publicising YSTV | ## Publicising YSTV | ||
## Any other duties as agreed by the Committee. | ## Any other duties as agreed by the Committee. | ||
## Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station | ## Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station. | ||
# | # The Administration Director is responsible for: | ||
## | ## Acting as YSTV’s Secretary; | ||
## Taking care of YSTV's admin | ## To be the Team Leader for the Administration Team; | ||
## Keeping YSTV’s backpages up-to-date, including signatories and memberships | ##Taking care of YSTV's admin; | ||
## Arranging meetings and booking rooms or venues | ## Keeping YSTV’s backpages up-to-date, including signatories and memberships; ## Arranging meetings and booking rooms or venues; | ||
## Creating agendas and keeping minutes of meetings as necessary | ## Creating agendas and keeping minutes of meetings as necessary; | ||
## Collecting post from Activities Office when you receive an email; | |||
## Reading and managing YSTV emails, post, and ensuring official requests on social media have received a response; | |||
## Collecting post from Activities Office when you receive an email | |||
## Reading and managing YSTV emails, post, and official requests on social media | |||
## Organising the AGM (Annual General Meeting) in association with YSTV's President | ## Organising the AGM (Annual General Meeting) in association with YSTV's President | ||
## | # #. Overseeing the upkeep of YSTV's documentation, making sure all relevant documents are accessible to members through an online service, where GPDR regulations allow for it; | ||
## Updating any spelling or grammatical errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but | ## To oversee the management of key card access and ensure that only members on the key list have key-card access to the Studio; | ||
# The Treasurer is responsible for: | ##Updating any spelling or grammatical errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but secretary must alert committee in an admin meeting. | ||
## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU | # The Treasurer is responsible for: | ||
## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU; | |||
## Learn and understand the Students’ Union financial system | ## Learn and understand the Students’ Union financial system; | ||
## Keep track of all income/expenditure | ## Keep track of all income/expenditure; | ||
## Keep the committee and members informed of the YSTV’s financial situation | ## Keep the committee and members informed of the YSTV’s financial situation; | ||
## Oversee the budget for each event or production that requires expenditure; | |||
## Oversee the budget for each event or production that requires expenditure | ##To set fees and manage invoices for equipment hire for non-YSTV projects in association with the Technical Director and Head of Commercial; | ||
## To set fees and manage invoices for equipment hire for non-YSTV projects in association with the Technical Director; | ## To manage YSTV’s inventory (insurance list) and keep it up to date in liaison with the Technical or Computing Director; | ||
## | ## To coordinate usage of YSTV's space, equipment and members with the Production Team to ensure fair distribution of time between producers and programmes; | ||
## | ##To ensure the upkeep of any rooms occupied by YSTV and ensure accessibility for all members, and to maintain a pleasant working environment, liaising with the Head of Welfare and Training, and where necessary University administration; | ||
##To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable condition; | |||
## To maintain the Station’s smooth running by ensuring that it is tidy and organised; | |||
##To work with the head of marketing on the application for merchandise and placing the order. | |||
#In addition to those noted for the YSTV President above, the Station Director has the following duties: | #In addition to those noted for the YSTV President above, the Station Director has the following duties: | ||
## To organise (with the Administration Director) and chair the AGM; | ## To organise (with the Administration Director) and chair the AGM; | ||
