YSTV Policy: Difference between revisions

YSTV Policy (view source)

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 ==YSTV Productions and Producers==
-#Any work/concept may be ratified by a vote of a Station Meeting.
+#Any work/concept/production may be ratified by a vote of a Station Meeting.
-#For any Production to be ratified there must be a single individual or a pair of individuals who accept overall responsibility for it.
 #In the case of large OBs/event-based productions (e.g. YUSU Elections, Roses), two co-producers or at least one assistant producer are required. It is recommended that at least one (assistant) producer focuses on the technical aspects of the production, and at least one other (assistant) producer on the show's content.
-#For a work/concept to be ratified it must have a named producer or two named producers and be approved by the Production Director or their deputy. On ratification, the producer(s) become YSTV Producer(s) if they are not already. The Station Director may also approve works/concepts in exceptional circumstances.
+#For a work/concept/production to be ratified it must have a named producer or two named producers and be approved by the Production Director or their deputy. The Station Director may also approve works/concepts/productions in exceptional circumstances.
-#Before being ratified a new work/concept should be pitched at a Station Meeting and the members present offered the opportunity to ask questions or give suggestions to the producers. A vote of confidence may also be taken by show of hands, at the discretion of the Production Director or the Chair.
+#Before being ratified a new work/concept/production should be pitched at a Production Meeting and the members present offered the opportunity to ask questions or give suggestions to the producers. A vote of confidence may also be taken by show of hands, at the discretion of the Production Director or the Chair.
 #A ratified YSTV Production is afforded the following facilities:
 ##Use of the Station’s Facilities including the Studio, Control Room, and technical equipment.
 ##Advertising to members via the use of the website’s calendar system and the weekly Media Group email (where the Station Director is given appropriate information and notice).
 ##Support from the Production Director and other officers as defined in their respective roles.
-#On becoming a YSTV Producer, a member accepts the following responsibilities:
+#On becoming a Producer, a member accepts the following responsibilities:
-##To meet with all Team Leaders to receive training on the relevant aspects of producing a YSTV Production before commencing production.
+##To meet with relevant members to receive training on the relevant aspects of producing where needed before commencing production.
 ##To read and abide by the YSTV Constitution and Policy.
-##To attend all Station Meetings during the period in which the production is active (producing or having plans to produce content in the near future). In the event of a YSTV Producer failing to attend three consecutive Station Meetings in any term without submitting appropriate apologies, a Station Meeting may take a vote of no confidence in them. The Producer must be notified in writing or by email at least six days in advance of the meeting at which the vote is to take place. They have the right to defend themselves in person at the meeting, or to issue a written statement to the Secretary of the Media Group. The matter must be discussed, and a majority vote will decide whether the producership is to be retracted. Any member can request to defer the motion to the next Station Meeting, and the vote to defer the motion will take place before any discussion is carried out. An individual no-confidence motion may only be deferred once.
+##Producers should regularly attend Production Meetings to provide updates on their production in the period that their production is active. If a producer doesn’t attend three Production Meetings in a row or there is no update for three Meetings in a row then the Production is to be seen as “inactive,” and to be removed from the production slides. (Note: Whilst “inactive” the production is still seen as “current”). At the request of the Producer to the Production Director, the Production can be made active again.
-##To provide a written or verbal report on the Production at show de-briefs during the Station Meeting.
+##Use of a YSTV domain account and corresponding email address, where necessary and requested, and any email aliases for the Production.
-##Addition to the Key List, in order to complete production duties using the Porters’ Key, as described in section 12.2.
-##Use of a YSTV domain account and corresponding email address, and any email aliases for the Production.
 ##An overall responsibility for the Production they are in charge of, making sure it is of a high standard and does not break the rules of YSTV’s or YUSU’s Constitution, or any applicable laws (e.g. copyright).
 ##To mark all programmes as a YSTV Production by the inclusion of the YSTV copyright slide at the end of each programme.
 #It is expected that YSTV Producers will make efforts to liaise with the Production Director and the Head of Presentation as appropriate to develop their skills and produce high quality output, the Station Director regarding legal risk, and with the Technical Team to ensure that the facilities they need/request are feasible and available. In return they can expect to receive help and advice from these Officers in making and improving their Productions.
-#A YSTV Production ceases to be recognised as current (and therefore the producer ceases to be a YSTV Producer) if no new programmes are made within one term of the University of York. Should the same individual or someone different wish to restart production at a later date, the concept must be re-ratified via the same procedures as for a new work or concept.
+#A YSTV Production ceases to be recognised as current (and therefore the producer ceases to be a YSTV Producer) if no new programmes are made within one academic year of the University of York. Should the same individual or someone different wish to restart production at a later date, the concept must be re-ratified via the same procedures as for a new work/concept/p.
-#Should a producer wish to stand down and/or end a Production, they should inform the Production Director or a Station Meeting. However, should a producer wish to hand over control of a YSTV Production to a different person, the change must be approved by the Production Director, and a vote of confidence may be taken at a Station Meeting at the discretion of the Production Director or the Station Director. The new producer then takes on the responsibility for the Production. At this point the new producer becomes a YSTV Producer, and the old producer ceases to be a YSTV Producer, unless they also produce a different Production.
+#Should a Producer wish to stand down and/or end a Production or pass on the role of Producer to another member, they should inform the Production Director or announce this at a Production Meeting.
-#A particular Production may have one or two nominated Producers. In the case of two Producers, they share responsibility equally.
 #Any Production may also have any number of assistant producers. These members do not take on the overall responsibility for the show in terms of copyright and so on, but are expected to assist the main producer(s) in making the programmes, and are encouraged to attend Station Meetings.
-#Productions with societies should be actively encouraged to improve the development opportunities offered to the members of YSTV. Mutually acceptable terms for these Productions should be negotiated on an individual basis, and a written agreement produced. One member of YSTV must take overall responsibility for the Production and become the Producer.
+#Productions with societies should be actively encouraged to improve the development opportunities offered to the members of YSTV. Mutually acceptable terms for these Productions should be negotiated on an individual basis, and a written agreement produced.
 #Any complaints regarding YSTV Productions should be brought to the Station Director’s attention. These will then either be dealt with at a Station Meeting or on an informal level based on the Station Director’s judgement. If an individual feels that the Station Director has not or is unable to deal with the complaint sufficiently then they should contact the YUSU Student Activities Officer.
 #Requests for the removal of a YSTV Production, or an episode of a Production, should be passed to the Station Director, and will be discussed at a Station Meeting based on whether there are legal or welfare grounds for its removal. A majority vote will decide whether the Production or episode is removed. If this is deemed insufficient then the YUSU Student Activities Officer should be contacted.
+#Any non-commercial project made by YSTV has to be uploaded to our website.
+#The computing and technical teams need to be informed at least 48 hours before any live broadcast.
+#In extreme situations, the production may encounter exceptional circumstances resulting in the immediate cessation of the production.
+##Such exceptional circumstances are as follows:
+###The production poses immediate health and safety concerns to persons involved.
+###The production involves the misuse of equipment and/or computing equipment.
+###The production includes content damaging to YSTV’s image.
+###The production poses serious ethical concerns which are potentially damaging to persons involved.
+##In each event, the producer is expected to recognise the risk and cease the production. In the event they do not, the following members of committee have the ability to, as an executive decision, cease the production:
+###For issues outlined in 16.1.1: Station Manager, Production Director, Station Director;
+###For issues outlined in 16.1.2: Technical Director, Computing Director, Production Director, Station Director;
+###For issues outlined in 16.1.3: Head of Presentation, Production Director, Station Director;
+###For issues outlined in 16.1.4: Station Manager, Head of Presentation, Production Director, Station Director.
+##Cessation is defined as the immediate halting of production, with equipment made safe and returned to the studio.
+###For live broadcasts, this includes the immediate stoppage of the broadcast.
+##The production may be reinstated at any time by the person responsible for the cessation, with the expectation that the issue has been resolved.
+##If a person believes the cessation to have been unfair, they may appeal to the Station Director directly, but if this is not immediately revoked the appeal decision goes to the committee, with the possibility of the cessation being revoked if their appeal is upheld by a majority committee-only vote.
 ==Meetings==