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YSTV Policy: Difference between revisions
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"deputy station director" changed to "station manager in accordance with 2019's AGM. also changed typo of "groyp" to "group"
Adam.birtles (talk | contribs) (Rename Assistant Commercial Director to Deputy Commercial Director (as passed on 2019-05-07)) |
Caroline.pv (talk | contribs) m ("deputy station director" changed to "station manager in accordance with 2019's AGM. also changed typo of "groyp" to "group") |
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##To meet with all Team Leaders to receive training on the relevant aspects of producing a YSTV Production before commencing production. | ##To meet with all Team Leaders to receive training on the relevant aspects of producing a YSTV Production before commencing production. | ||
##To read and abide by the YSTV Constitution and Policy. | ##To read and abide by the YSTV Constitution and Policy. | ||
##To attend all Station Meetings during the period in which the production is active (producing or having plans to produce content in the near future). In the event of a YSTV Producer failing to attend three consecutive Station Meetings in any term without submitting appropriate apologies, a Station Meeting may take a vote of no confidence in them. The Producer must be notified in writing or by email at least six days in advance of the meeting at which the vote is to take place. They have the right to defend themselves in person at the meeting, or to issue a written statement to the Secretary of the Media | ##To attend all Station Meetings during the period in which the production is active (producing or having plans to produce content in the near future). In the event of a YSTV Producer failing to attend three consecutive Station Meetings in any term without submitting appropriate apologies, a Station Meeting may take a vote of no confidence in them. The Producer must be notified in writing or by email at least six days in advance of the meeting at which the vote is to take place. They have the right to defend themselves in person at the meeting, or to issue a written statement to the Secretary of the Media Groip. The matter must be discussed, and a majority vote will decide whether the producership is to be retracted. Any member can request to defer the motion to the next Station Meeting, and the vote to defer the motion will take place before any discussion is carried out. An individual no-confidence motion may only be deferred once. | ||
##To provide a written or verbal report on the Production at show de-briefs during the Station Meeting. | ##To provide a written or verbal report on the Production at show de-briefs during the Station Meeting. | ||
##Addition to the Key List, in order to complete production duties using the Porters’ Key, as described in section 12.2. | ##Addition to the Key List, in order to complete production duties using the Porters’ Key, as described in section 12.2. | ||
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#All binding decisions regarding the Media Group (except where explicitly described elsewhere in the Constitution) shall be passed by a simple majority vote of quoracy except the Chair of the meeting. Proxy votes (via a secure and sufficiently real-time method) are permitted in the case of unavoidably absent officers, agreed at the start of the meeting. Members may abstain, in which case their vote does not count towards either side. In the event of an even split, the Chair of the meeting shall have the casting vote. After the vote, the Chair should announce that the motion has been carried or defeated, and the results and voting figures noted in the Minutes. | #All binding decisions regarding the Media Group (except where explicitly described elsewhere in the Constitution) shall be passed by a simple majority vote of quoracy except the Chair of the meeting. Proxy votes (via a secure and sufficiently real-time method) are permitted in the case of unavoidably absent officers, agreed at the start of the meeting. Members may abstain, in which case their vote does not count towards either side. In the event of an even split, the Chair of the meeting shall have the casting vote. After the vote, the Chair should announce that the motion has been carried or defeated, and the results and voting figures noted in the Minutes. | ||
#Quorum for a Station Meeting shall be one quarter of the number of serving Officers at the time of the meeting and not less than 10% of the total number of ordinary members. | #Quorum for a Station Meeting shall be one quarter of the number of serving Officers at the time of the meeting and not less than 10% of the total number of ordinary members. | ||
#Votes should ordinarily be taken by show of hands, but any member of the Media Group present at the meeting may request a secret ballot. In this case, the ballot should be counted by the | #Votes should ordinarily be taken by show of hands, but any member of the Media Group present at the meeting may request a secret ballot. In this case, the ballot should be counted by the Station Manager, or in their absence, by an officer nominated by the Chair. They should pass the result to the Chair to be announced. | ||
#The Secretary should circulate copies of the Minutes of all previous meetings that have not been previously circulated, via email and the relevant folder in the Documents drive on the Station network. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document. If amended, the new minutes shall be circulated as above. | #The Secretary should circulate copies of the Minutes of all previous meetings that have not been previously circulated, via email and the relevant folder in the Documents drive on the Station network. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document. If amended, the new minutes shall be circulated as above. | ||
#The Media Group shall hold an Annual General Meeting (AGM) once per academic year, typically during week 4 of the Summer term. Ten days’ notice should be given in writing or by email to all members of the Media Group. The AGM has the full powers of a Station Meeting and replaces it for that week. | #The Media Group shall hold an Annual General Meeting (AGM) once per academic year, typically during week 4 of the Summer term. Ten days’ notice should be given in writing or by email to all members of the Media Group. The AGM has the full powers of a Station Meeting and replaces it for that week. | ||
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==Elections== | ==Elections== | ||
Annual Media Group elections take place in week 4 of the Summer term, along with the Annual General Meeting. All Media Group officerships come up for election. The Officers shall serve from the end of the annual election until the end of the following annual election, subject to their resignation or being deprived of their officership by a vote of no confidence at a Station Meeting. | Annual Media Group elections take place in week 4 of the Summer term, along with the Annual General Meeting. All Media Group officerships come up for election. The Officers shall serve from the end of the annual election until the end of the following annual election, subject to their resignation or being deprived of their officership by a vote of no confidence at a Station Meeting. | ||
#The Returning Officer shall be the Chair of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the | #The Returning Officer shall be the Chair of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the Station Manager for the individual position. If both the Station Manager and Returning Officer are standing for the same position, the duty of Returning Officer for the position passes to the next most senior position. | ||
#Only paid members of the Media Group are eligible to stand. | #Only paid members of the Media Group are eligible to stand. | ||
#Candidates for Officer positions must have read the YSTV Constitution and Policy before standing for election. | #Candidates for Officer positions must have read the YSTV Constitution and Policy before standing for election. | ||
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==Station Keys== | ==Station Keys== | ||
#YSTV keys and access to the Station are the responsibility of the | #YSTV keys and access to the Station are the responsibility of the Station Manager. | ||
#The key list is a list of YSTV members who are allowed to withdraw a key to the Station (the “Porters’ Key”), which is held by James Porters. The list may be accessed at any time at ystv.co.uk/keys. Anyone not on the key list will not be allowed to borrow this key. On borrowing the key, the member must sign the porters’ key form and their university card must be left with the porters as a deposit. The member is then responsible for looking after the key, securing and locking the Station when they leave, and returning the key. Key holders should also be on this list. | #The key list is a list of YSTV members who are allowed to withdraw a key to the Station (the “Porters’ Key”), which is held by James Porters. The list may be accessed at any time at ystv.co.uk/keys. Anyone not on the key list will not be allowed to borrow this key. On borrowing the key, the member must sign the porters’ key form and their university card must be left with the porters as a deposit. The member is then responsible for looking after the key, securing and locking the Station when they leave, and returning the key. Key holders should also be on this list. | ||
#All officers of YSTV should be on the key list. The Station Director or | #All officers of YSTV should be on the key list. The Station Director or Station Manager may add any member to the key list. The Station Director is responsible for maintaining the list and members are advised to contact the Station Director or Station Manager if they would like to be added to the list. | ||
#The Station Director may remove any member from the key list for reasons including, but not limited to, breaking rules laid down in YSTV’s Constitution or Policy. If a key holder is removed, their key must also be returned to the Station. This may be appealed against at a Station Meeting. | #The Station Director may remove any member from the key list for reasons including, but not limited to, breaking rules laid down in YSTV’s Constitution or Policy. If a key holder is removed, their key must also be returned to the Station. This may be appealed against at a Station Meeting. | ||
#Ordinary members who wish to temporarily hold a key to fulfil a role should consult the relevant Team Leader for that role (e.g. for an editing project, consult the Production Director). The team leader will, at their discretion, bring the request to a Station Meeting to be voted upon. Any terms of the key being held (i.e. to be returned after the project is completed) must be mentioned at the Station Meeting and minuted. | #Ordinary members who wish to temporarily hold a key to fulfil a role should consult the relevant Team Leader for that role (e.g. for an editing project, consult the Production Director). The team leader will, at their discretion, bring the request to a Station Meeting to be voted upon. Any terms of the key being held (i.e. to be returned after the project is completed) must be mentioned at the Station Meeting and minuted. | ||
#All key holders must pay a £5 deposit, which is refundable upon return of the key. | #All key holders must pay a £5 deposit, which is refundable upon return of the key. | ||
#The Station Director or | #The Station Director or Station Manager may propose at a Station Meeting to cut new keys for the Media Group in the event that too few are available. Upon passing a vote, it is the Station Manager’s responsibility to see it done and distribute/store the new keys. | ||
#Any member found to have duplicated a YSTV key will be asked to surrender it to the Media Group. If a Station key is not surrendered after a formal request, disciplinary action may be taken in conjunction with YUSU, the University, or the Police. | #Any member found to have duplicated a YSTV key will be asked to surrender it to the Media Group. If a Station key is not surrendered after a formal request, disciplinary action may be taken in conjunction with YUSU, the University, or the Police. | ||