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YSTV Policy: Difference between revisions
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#All binding decisions regarding the Media Group (except where explicitly described elsewhere in the Constitution) shall be passed by a simple majority vote of quoracy except the Chair of the meeting. Proxy votes (via a secure and sufficiently real-time method) are permitted in the case of unavoidably absent officers, agreed at the start of the meeting. Members may abstain, in which case their vote does not count towards either side. In the event of an even split, the Chair of the meeting shall have the casting vote. After the vote, the Chair should announce that the motion has been carried or defeated, and the results and voting figures noted in the Minutes. | #All binding decisions regarding the Media Group (except where explicitly described elsewhere in the Constitution) shall be passed by a simple majority vote of quoracy except the Chair of the meeting. Proxy votes (via a secure and sufficiently real-time method) are permitted in the case of unavoidably absent officers, agreed at the start of the meeting. Members may abstain, in which case their vote does not count towards either side. In the event of an even split, the Chair of the meeting shall have the casting vote. After the vote, the Chair should announce that the motion has been carried or defeated, and the results and voting figures noted in the Minutes. | ||
#Quorum for a Station Meeting shall be one quarter of the number of serving Officers at the time of the meeting and not less than 10% of the total number of ordinary members. | #Quorum for a Station Meeting shall be one quarter of the number of serving Officers at the time of the meeting and not less than 10% of the total number of ordinary members. | ||
#Votes should ordinarily be taken by show of hands, but any member of the | #Votes should ordinarily be taken by show of hands, but any member of the Media Group present at the meeting may request a secret ballot. In this case, the ballot should be counted by the Deputy Station Director, or in their absence, by an officer nominated by the Chair. They should pass the result to the Chair to be announced. | ||
#The Secretary should circulate copies of the Minutes of all previous meetings that have not been previously circulated, via email and the relevant folder in the Documents drive on the Station network. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document. If amended, the new minutes shall be circulated as above. | #The Secretary should circulate copies of the Minutes of all previous meetings that have not been previously circulated, via email and the relevant folder in the Documents drive on the Station network. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document. If amended, the new minutes shall be circulated as above. | ||
#The Media Group shall hold an Annual General Meeting (AGM) once per academic year, typically during week 4 of the Summer term. Ten days’ notice should be given in writing or by email to all members of the Media Group. The AGM has the full powers of a Station Meeting and replaces it for that week. | #The Media Group shall hold an Annual General Meeting (AGM) once per academic year, typically during week 4 of the Summer term. Ten days’ notice should be given in writing or by email to all members of the Media Group. The AGM has the full powers of a Station Meeting and replaces it for that week. | ||
#The outgoing Committee shall review the | #The outgoing Committee shall review the Media Group Constitution and Policy in advance of the AGM to determine if revisions are required to reflect current practice and conditions. | ||
#The Station Meeting may create (by majority vote) a working party to address specific matters. This must report to the Station Meeting on request. | #The Station Meeting may create (by majority vote) a working party to address specific matters. This must report to the Station Meeting on request. | ||
==Elections== | ==Elections== | ||
Annual | Annual Media Group elections take place in week 4 of the Summer term, along with the Annual General Meeting. All Media Group officerships come up for election. The Officers shall serve from the end of the annual election until the end of the following annual election, subject to their resignation or being deprived of their officership by a vote of no confidence at a Station Meeting. | ||
#The Returning Officer shall be the Chair of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the Deputy Station Director for the individual position. If both the Deputy Station Director and Returning Officer are standing for the same position, the duty of Returning Officer for the position passes to the next most senior position. | #The Returning Officer shall be the Chair of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the Deputy Station Director for the individual position. If both the Deputy Station Director and Returning Officer are standing for the same position, the duty of Returning Officer for the position passes to the next most senior position. | ||
#Only paid members of the Media Group are eligible to stand. | #Only paid members of the Media Group are eligible to stand. | ||
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#It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Constitution is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | #It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Constitution is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | ||
#The Media Group Constitution should be on display prominently within the Station, and also made available in electronic form on the Media Group’s website. | #The Media Group Constitution should be on display prominently within the Station, and also made available in electronic form on the Media Group’s website. | ||
#The Secretary should also ensure that YUSU hold an up-to-date copy of the | #The Secretary should also ensure that YUSU hold an up-to-date copy of the Media Group Constitution. | ||
==The Policy== | ==The Policy== | ||
#The Media Group Policy sets out the rules, regulations, and procedures governing the day-to-day use of the | #The Media Group Policy sets out the rules, regulations, and procedures governing the day-to-day use of the Media Group’s facilities and equipment. It covers matters such as equipment loans, production guidelines, charges for commercial services, safety, security, purchasing, and other such matters. | ||
#Amendments to the Policy should be discussed at a Station Meeting and may be voted on by a simple majority vote of those members present at the meeting. | #Amendments to the Policy should be discussed at a Station Meeting and may be voted on by a simple majority vote of those members present at the meeting. | ||
#It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Policy is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | #It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Policy is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | ||