YSTV Policy: Difference between revisions

#“The Control Room” is the room within the Station which holds the electronic and computer equipment used in the production of programmes.  

#“The Workshop” (colloquially referred to as the “Techie Room”) is the room within the Station used for the construction and maintenance of equipment.  

#“OB” is an abbreviation of Outside Broadcast. Any live programme produced outside of the Studio is considered an Outside Broadcast.  

#Any piece of video is referred to as a work. This includes anything produced by YSTV, shown on YSTV or being considered for showing on YSTV.  

==Rules and Regulations==

#Further to the above, the Media Group shall conduct its affairs without discrimination on the grounds of gender, race, sexual orientation, religion, disability, or any other basis. Any member who feels that discrimination has occurred should contact the Station Director or YUSU Welfare Officer.  

#The Media Group shall be guided by the Independent Television Commission’s Codes of Practice for Advertising and Journalism, the Advertising Standards Authority’s Code of Practice and by the NUS/NUJ Guidelines for student journalists.  

#A decision may be taken by a Station Meeting (or, in an emergency, by a Team Leader) to withdraw the use of any Media Group facilities from a member if it is decided that the Constitution has been or would have been breached. Any action taken by a Team Leader under this provision must be reported to and ratified by the next Station Meeting.  

#Keys to the Station may be allocated to Ordinary Members at the discretion of the Station Meeting. The holding of a key to the Station, including those held by Team Leaders, can be removed by a majority vote at a Station Meeting. Unauthorised holding of a key may be grounds for disciplinary action involving YUSU, the University or the Police.  

==Membership==

==Officers==

##The Administration Team are responsible for the maintenance of the Media Group’s records, both secretarial and financial, and other general administrative matters.  

##The Production Team are responsible for all in-house productions and any rebroadcasting of third party material.  

##The Technical Team are responsible for the technical operations of the Media Group, the maintenance of the Media Group’s equipment, and liaison with other Officers of the Media Group with respect to technical matters.  

##The Computing Team are responsible for all computer and network equipment of the Media Group, their operation, and maintenance.  

#Any work/concept may be ratified by a vote of a Station Meeting.  

#For any Production to be ratified there must be a single individual or a pair of individuals who accept overall responsibility for it.  

#For a work/concept to be ratified it must have a named producer or two named producers and be approved by the Production Director or their deputy. On ratification, the producer(s) become YSTV Producer(s) if they are not already. The Station Director may also approve works/concepts in exceptional circumstances.

#Before being ratified a new work/concept should be pitched at a Station Meeting and the members present offered the opportunity to ask questions or give suggestions to the producers. A vote of confidence may also be taken by show of hands, at the discretion of the Production Director or the Chair.

Annual society elections take place in week 4 of the Summer term, along with the Annual General Meeting. All Society officerships come up for election. The Officers shall serve from the end of the annual election until the end of the following annual election, subject to their resignation or being deprived of their officership by a vote of no confidence at a Station Meeting.  

#The Returning Officer shall be the Chair of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the  Deputy Station Director for the individual position. If both the Deputy Station Director  and Returning Officer are standing for the same position, the duty of Returning Officer for the position passes to the next most senior position.  

#Candidates for Officer positions must have read the YSTV Constitution and Policy before standing for election.

#If more than one position is up for election, they will be decided in seniority order:

==Purchases==

#All production purchases up to and including the value of £20 must be authorised by at least two Officers other than the purchaser, in addition to a signatory of the YSTV account. Verbal authorisation should be reinforced by a confirmation email.  

#All production purchases above the value of £20 must be brought to a Station Meeting and passed by majority vote. Where a station meeting cannot take place in a timely fasion, the purchase may be made with the consent of a majority of the Committee, including the Treasurer.

==The Constitution==

#It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Constitution is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published.  

#The Secretary should also ensure that YUSU hold an up-to-date copy of the Society Constitution.  

#Amendments to the Policy should be discussed at a Station Meeting and may be voted on by a simple majority vote of those members present at the meeting.  

#It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Policy is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published.  

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