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YSTV Policy: Difference between revisions
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<div style="margin-bottom: .5em; float: right; padding: .5em 0 .8em 1.4em; background: none; width: auto;">__TOC__</div> | <div style="margin-bottom: .5em; float: right; padding: .5em 0 .8em 1.4em; background: none; width: auto;">__TOC__</div> | ||
'''''York Student Television''''' (often referred to as '''''YSTV''''') is a student | '''''York Student Television''''' (often referred to as '''''YSTV''''') is a student media group based at the University of York which provides a television service to the staff and students of the University. Its purpose and main rules are found in its Constitution. This document outlines the day-to-day operating procedure of the media group, and should be read within the context of both the current Media Group Constitution and with the constitution of YUSU (the University of York Students’ Union, at [http://yusu.org/ yusu.org]). | ||
==Terms and Definitions== | ==Terms and Definitions== | ||
YSTV is an abbreviation of York Student Television. | YSTV is an abbreviation of York Student Television. | ||
#YUSU is an abbreviation of University of York Students’ Union. | #YUSU is an abbreviation of University of York Students’ Union. | ||
#YUM is an abbreviation of York University Media, the informal collection of media | #YUM is an abbreviation of York University Media, the informal collection of media groups at the University of York. | ||
#AGM and EGM are abbreviations of Annual General Meeting and Extraordinary General Meeting respectively. | #AGM and EGM are abbreviations of Annual General Meeting and Extraordinary General Meeting respectively. | ||
#The terms “YSTV” and “the | #The terms “YSTV” and “the Media Group” refer to the media group’s membership as a whole. | ||
#An “Officer” is a member of the | #An “Officer” is a member of the Media Group elected to a named position concerned with the running of the Media Group. | ||
#The “Committee” is a subset of the Officers, defined as those roles specified in the Constitution. Committee members have certain powers and responsibilities, as laid down in the Constitution and Policy, which exceed those of the remaining Officers defined in the Policy. | #The “Committee” is a subset of the Officers, defined as those roles specified in the Constitution. Committee members have certain powers and responsibilities, as laid down in the Constitution and Policy, which exceed those of the remaining Officers defined in the Policy. | ||
#“The Station” refers to the rooms occupied by YSTV that are used for the production of television programmes. | #“The Station” refers to the rooms occupied by YSTV that are used for the production of television programmes. | ||
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#“The Control Room” is the room within the Station which holds the electronic and computer equipment used in the production of programmes. | #“The Control Room” is the room within the Station which holds the electronic and computer equipment used in the production of programmes. | ||
#“The Workshop” (colloquially referred to as the “Techie Room”) is the room within the Station used for the construction and maintenance of equipment. | #“The Workshop” (colloquially referred to as the “Techie Room”) is the room within the Station used for the construction and maintenance of equipment. | ||
#“In writing” means either a printed or handwritten document, which must be signed in person, or an email | #“In writing” means either a printed or handwritten document, which must be signed in person, or an email, OR A FORMAL MESSAGE IN SLACK | ||
#“OB” is an abbreviation of Outside Broadcast. Any live programme produced outside of the Studio is considered an Outside Broadcast. | #“OB” is an abbreviation of Outside Broadcast. Any live programme produced outside of the Studio is considered an Outside Broadcast. | ||
#Any piece of video is referred to as a work. This includes anything produced by YSTV, shown on YSTV or being considered for showing on YSTV. | #Any piece of video is referred to as a work. This includes anything produced by YSTV, shown on YSTV or being considered for showing on YSTV. | ||
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#A YSTV Producer is an individual who produces and has accepted responsibility for one or more YSTV Productions by signing a YSTV Production Agreement. | #A YSTV Producer is an individual who produces and has accepted responsibility for one or more YSTV Productions by signing a YSTV Production Agreement. | ||
#An Executive Producer oversees and takes responsibility for a YSTV Production in the case that the day-to-day control of the Production is being taken by a non-YSTV producer. | #An Executive Producer oversees and takes responsibility for a YSTV Production in the case that the day-to-day control of the Production is being taken by a non-YSTV producer. | ||
#An Ordinary Member is any member of the Media Group that does not hold a formal position within the Society. | |||
#An Ordinary Member is any member of the | |||
#‘A show of hands’ is a vote where all ordinary members present are required to vote (by raising their hands at the appropriate point) either in favour of the motion, against the motion, or abstain from the vote. Any member directly affected by the outcome of the vote (e.g, producers when ratifying a production) must not be present for the vote. The motion shall be passed if there are more votes in favour than against. | #‘A show of hands’ is a vote where all ordinary members present are required to vote (by raising their hands at the appropriate point) either in favour of the motion, against the motion, or abstain from the vote. Any member directly affected by the outcome of the vote (e.g, producers when ratifying a production) must not be present for the vote. The motion shall be passed if there are more votes in favour than against. | ||
==Rules and Regulations== | ==Rules and Regulations== | ||
#The | #The Media Group shall conduct its affairs in accordance with the YUSU Media Charter and OFCOM. It is the Station Director’s responsibility to uphold this (see 5.6). | ||
#Further to the above, the | #Further to the above, the Media Group shall conduct its affairs without discrimination on the grounds of gender, race, sexual orientation, religion, disability, or any other basis. Any member who feels that discrimination has occurred should contact the Station Director or YUSU Welfare Officer. | ||
#The | #The Media Group shall be guided by the Independent Television Commission’s Codes of Practice for Advertising and Journalism, the Advertising Standards Authority’s Code of Practice and by the NUS/NUJ Guidelines for student journalists. | ||
#No member of the Society shall be liable for any loss, damage or misfortune which may be incurred by the | #No member of the Society shall be liable for any loss, damage or misfortune which may be incurred by the Media Group during any Media Group business. However, this does not affect their liability for the consequences of any wilful misconduct or negligent act on their part. | ||
#A decision may be taken by a Station Meeting (or, in an emergency, by a Team Leader) to withdraw the use of any | #A decision may be taken by a Station Meeting (or, in an emergency, by a Team Leader) to withdraw the use of any Media Group facilities from a member if it is decided that the Constitution has been or would have been breached. Any action taken by a Team Leader under this provision must be reported to and ratified by the next Station Meeting. | ||
#Keys to the Station may be allocated to Ordinary Members at the discretion of the Station Meeting. The holding of a key to the Station, including those held by Team Leaders, can be removed by a majority vote at a Station Meeting. Unauthorised holding of a key may be grounds for disciplinary action involving YUSU, the University or the Police. | #Keys to the Station may be allocated to Ordinary Members at the discretion of the Station Meeting. The holding of a key to the Station, including those held by Team Leaders, can be removed by a majority vote at a Station Meeting. Unauthorised holding of a key may be grounds for disciplinary action involving YUSU, the University or the Police. | ||
#All members of YSTV are required to abide by the Station’s Health and Safety Procedure and Computing Policy. Failure to do so may result in ejection from the Station. It is the responsibility of the member who signed out the key to make sure that visitors are aware of, and abide by, these rules. | #All members of YSTV are required to abide by the Station’s Health and Safety Procedure and Computing Policy. Failure to do so may result in ejection from the Station. It is the responsibility of the member who signed out the key to make sure that visitors are aware of, and abide by, these rules. | ||
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==Officers== | ==Officers== | ||
#All Officers have a responsibility to uphold the | #All Officers have a responsibility to uphold the Media Group Constitution and Policy and to carry out their duties as defined by the Constitution and Policy. | ||
#All Officers are to ensure that all visitors to YSTV are aware of and abide by YSTV’s Health and Safety Policy and Computing Policy. | #All Officers are to ensure that all visitors to YSTV are aware of and abide by YSTV’s Health and Safety Policy and Computing Policy. | ||
#All Officers have a right of access to the Station via the key list, and their own key to the Station; and have a right to an official | #All Officers have a right of access to the Station via the key list, and their own key to the Station; and have a right to an official Media Group email address. | ||
#All Officers are expected to produce a weekly Officer Report, either orally in the Station Meeting or, preferably, a written report via the YSTV website’s Officer Reports function. | #All Officers are expected to produce a weekly Officer Report, either orally in the Station Meeting or, preferably, a written report via the YSTV website’s Officer Reports function. | ||
#All Officers are responsible for organising and providing adequate training of new and existing members in areas relating to the Team to which they belong. | #All Officers are responsible for organising and providing adequate training of new and existing members in areas relating to the Team to which they belong. | ||
#Officers must resign if they take office in Parliament or a sabbatical position within YUSU. | #Officers must resign if they take office in Parliament or a sabbatical position within YUSU. | ||
#The activities of the | #The activities of the Media Group have been divided into five distinct areas. Each area has a Team of members associated with it, and each Team consists of one or more Officers and any other interested members. | ||
##The Administration Team are responsible for the maintenance of the | ##The Administration Team are responsible for the maintenance of the Media Group’s records, both secretarial and financial, and other general administrative matters. | ||
##The Production Team are responsible for all in-house productions and any rebroadcasting of third party material. | ##The Production Team are responsible for all in-house productions and any rebroadcasting of third party material. | ||
##The Commercial Team are responsible for YSTV’s public image and for raising money for the | ##The Commercial Team are responsible for YSTV’s public image and for raising money for the Media Group through commercial activities. | ||
##The Technical Team are responsible for the technical operations of the | ##The Technical Team are responsible for the technical operations of the Media Group, the maintenance of the Media Group’s equipment, and liaison with other Officers of the Media Group with respect to technical matters. | ||
##The Computing Team are responsible for all computer and network equipment of the | ##The Computing Team are responsible for all computer and network equipment of the Media Group, their operation, and maintenance. | ||
#Within each Team, one officership is defined as the Team Leader. Team Leader positions may not be held by more than one individual. | #Within each Team, one officership is defined as the Team Leader. Team Leader positions may not be held by more than one individual. | ||
##Team Leaders are responsible for coordinating the activities of their Team and YSTV’s functions within their remit, and report directly to the Station Director. | ##Team Leaders are responsible for coordinating the activities of their Team and YSTV’s functions within their remit, and report directly to the Station Director. | ||
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##A delegate to a post is defined as an Officer who has been assigned the responsibilities of an otherwise unoccupied post. | ##A delegate to a post is defined as an Officer who has been assigned the responsibilities of an otherwise unoccupied post. | ||
##A post to which a delegate has been assigned is defined as a delegated post. | ##A post to which a delegate has been assigned is defined as a delegated post. | ||
##The positions of Station Director, | ##The positions of Station Director, Station Manager, Production Director, Commercial Director, Technical Director, and Computing Director (as Team Leaders) are exempt from delegation. These posts must be held by a dedicated Officer. If the Team Leader post is vacant then the responsibility is shared as necessary between the Station Director, Station Manager, and the team Deputy. | ||
##An Officer may only take on one delegated post in addition to their primary Officership. | ##An Officer may only take on one delegated post in addition to their primary Officership. | ||
##An Officer can be delegated to a post by a simple majority vote at a Station Meeting. This vote occurs in the same way as a regular election and is open to all paid members. A show of hands vote is sufficient, although the Officer must leave the room and, as always, any present member may request a secret ballot, as described in section 9. | ##An Officer can be delegated to a post by a simple majority vote at a Station Meeting. This vote occurs in the same way as a regular election and is open to all paid members. A show of hands vote is sufficient, although the Officer must leave the room and, as always, any present member may request a secret ballot, as described in section 9. | ||
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==Non-Committee Positions== | ==Non-Committee Positions== | ||
#The following positions are available in the | #The following positions are available in the Media Group in addition to the Committee: | ||
##Deputy Technical Director | ##Deputy Technical Director | ||
###A member of the Technical Team. | ###A member of the Technical Team. | ||
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###A member of the Production Team | ###A member of the Production Team | ||
###Responsible for assisting the Production Director in their responsibilities, as directed by the Production Director. | ###Responsible for assisting the Production Director in their responsibilities, as directed by the Production Director. | ||
##Head of | ##Head of Archives | ||
###A member of Admin Team. | ###A member of Admin Team. | ||
###To manage the digitisation of materials, including video cassettes, photographs and paperwork. | ###To manage the digitisation of materials, including video cassettes, photographs and paperwork. | ||
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#Any work/concept may be ratified by a vote of a Station Meeting. | #Any work/concept may be ratified by a vote of a Station Meeting. | ||
#For any Production to be ratified there must be a single individual or a pair of individuals who accept overall responsibility for it. | #For any Production to be ratified there must be a single individual or a pair of individuals who accept overall responsibility for it. | ||
#In the case of large OBs/event-based productions (e.g. YUSU Elections, Roses | #In the case of large OBs/event-based productions (e.g. YUSU Elections, Roses), two co-producers or at least one assistant producer are required. It is recommended that at least one (assistant) producer focuses on the | ||
technical aspects of the production, and at least one other (assistant) producer on the show's content. | technical aspects of the production, and at least one other (assistant) producer on the show's content. | ||
#For a work/concept to be ratified it must have a named producer or two named producers and be approved by the Production Director or their deputy. On ratification, the producer(s) become YSTV Producer(s) if they are not already. The Station Director may also approve works/concepts in exceptional circumstances. | #For a work/concept to be ratified it must have a named producer or two named producers and be approved by the Production Director or their deputy. On ratification, the producer(s) become YSTV Producer(s) if they are not already. The Station Director may also approve works/concepts in exceptional circumstances. | ||
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#A ratified YSTV Production is afforded the following facilities: | #A ratified YSTV Production is afforded the following facilities: | ||
##Use of the Station’s Facilities including the Studio, Control Room, and technical equipment. | ##Use of the Station’s Facilities including the Studio, Control Room, and technical equipment. | ||
##Advertising to members via the use of the website’s calendar system and the weekly | ##Advertising to members via the use of the website’s calendar system and the weekly Media Group email (where the Station Director is given appropriate information and notice). | ||
##Support from the Production Director and other officers as defined in their respective roles. | ##Support from the Production Director and other officers as defined in their respective roles. | ||
#On becoming a YSTV Producer, a member accepts the following responsibilities: | #On becoming a YSTV Producer, a member accepts the following responsibilities: | ||
##To meet with all Team Leaders to receive training on the relevant aspects of producing a YSTV Production before commencing production. | ##To meet with all Team Leaders to receive training on the relevant aspects of producing a YSTV Production before commencing production. | ||
##To read and abide by the YSTV Constitution and Policy. | ##To read and abide by the YSTV Constitution and Policy. | ||
##To attend all Station Meetings during the period in which the production is active (producing or having plans to produce content in the near future). In the event of a YSTV Producer failing to attend three consecutive Station Meetings in any term without submitting appropriate apologies, a Station Meeting may take a vote of no confidence in them. The Producer must be notified in writing or by email at least six days in advance of the meeting at which the vote is to take place. They have the right to defend themselves in person at the meeting, or to issue a written statement to the Secretary of the | ##To attend all Station Meetings during the period in which the production is active (producing or having plans to produce content in the near future). In the event of a YSTV Producer failing to attend three consecutive Station Meetings in any term without submitting appropriate apologies, a Station Meeting may take a vote of no confidence in them. The Producer must be notified in writing or by email at least six days in advance of the meeting at which the vote is to take place. They have the right to defend themselves in person at the meeting, or to issue a written statement to the Secretary of the Media Groyp. The matter must be discussed, and a majority vote will decide whether the producership is to be retracted. Any member can request to defer the motion to the next Station Meeting, and the vote to defer the motion will take place before any discussion is carried out. An individual no-confidence motion may only be deferred once. | ||
##To provide a written or verbal report on the Production at show de-briefs during the Station Meeting. | ##To provide a written or verbal report on the Production at show de-briefs during the Station Meeting. | ||
##Addition to the Key List, in order to complete production duties using the Porters’ Key, as described in section 12.2. | ##Addition to the Key List, in order to complete production duties using the Porters’ Key, as described in section 12.2. | ||
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#A particular Production may have one or two nominated Producers. In the case of two Producers, they share responsibility equally. | #A particular Production may have one or two nominated Producers. In the case of two Producers, they share responsibility equally. | ||
#Any Production may also have any number of assistant producers. These members do not take on the overall responsibility for the show in terms of copyright and so on, but are expected to assist the main producer(s) in making the programmes, and are encouraged to attend Station Meetings. | #Any Production may also have any number of assistant producers. These members do not take on the overall responsibility for the show in terms of copyright and so on, but are expected to assist the main producer(s) in making the programmes, and are encouraged to attend Station Meetings. | ||
#Productions with | #Productions with societies should be actively encouraged to improve the development opportunities offered to the members of YSTV. Mutually acceptable terms for these Productions should be negotiated on an individual basis, and a written agreement produced. One member of YSTV must take overall responsibility for the Production and become the Producer. | ||
#Any complaints regarding YSTV Productions should be brought to the Station Director’s attention. These will then either be dealt with at a Station Meeting or on an informal level based on the Station Director’s judgement. If an individual feels that the Station Director has not or is unable to deal with the complaint sufficiently then they should contact the YUSU Student Activities Officer. | #Any complaints regarding YSTV Productions should be brought to the Station Director’s attention. These will then either be dealt with at a Station Meeting or on an informal level based on the Station Director’s judgement. If an individual feels that the Station Director has not or is unable to deal with the complaint sufficiently then they should contact the YUSU Student Activities Officer. | ||
#Requests for the removal of a YSTV Production, or an episode of a Production, should be passed to the Station Director, and will be discussed at a Station Meeting based on whether there are legal or welfare grounds for its removal. A majority vote will decide whether the Production or episode is removed. If this is deemed insufficient then the YUSU Student Activities Officer should be contacted. | #Requests for the removal of a YSTV Production, or an episode of a Production, should be passed to the Station Director, and will be discussed at a Station Meeting based on whether there are legal or welfare grounds for its removal. A majority vote will decide whether the Production or episode is removed. If this is deemed insufficient then the YUSU Student Activities Officer should be contacted. | ||
==Meetings== | ==Meetings== | ||
Media Group meetings (referred to as Station Meetings) shall be held weekly during the term time of the University of York. At least 24 hours of notice is required to all members. | |||
#All Officers are required to attend Station Meetings, or present a verbal or written apology to the Secretary, Station Director, or their Team Leader, giving reasons for their absence. | #All Officers are required to attend Station Meetings, or present a verbal or written apology to the Secretary, Station Director, or their Team Leader, giving reasons for their absence. | ||
#If an Officer does not attend, and fails to provide an apology, for three consecutive society meetings, a vote of no-confidence may be taken in them, in accordance with the rules laid down in the constitution. | #If an Officer does not attend, and fails to provide an apology, for three consecutive society meetings, a vote of no-confidence may be taken in them, in accordance with the rules laid down in the constitution. | ||
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#Votes should ordinarily be taken by show of hands, but any member of the society present at the meeting may request a secret ballot. In this case, the ballot should be counted by the Deputy Station Director, or in their absence, by an officer nominated by the Chair. They should pass the result to the Chair to be announced. | #Votes should ordinarily be taken by show of hands, but any member of the society present at the meeting may request a secret ballot. In this case, the ballot should be counted by the Deputy Station Director, or in their absence, by an officer nominated by the Chair. They should pass the result to the Chair to be announced. | ||
#The Secretary should circulate copies of the Minutes of all previous meetings that have not been previously circulated, via email and the relevant folder in the Documents drive on the Station network. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document. If amended, the new minutes shall be circulated as above. | #The Secretary should circulate copies of the Minutes of all previous meetings that have not been previously circulated, via email and the relevant folder in the Documents drive on the Station network. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document. If amended, the new minutes shall be circulated as above. | ||
#The | #The Media Group shall hold an Annual General Meeting (AGM) once per academic year, typically during week 4 of the Summer term. Ten days’ notice should be given in writing or by email to all members of the Society. The AGM has the full powers of a Station Meeting and replaces it for that week. | ||
#The outgoing Committee shall review the Society Constitution and Policy in advance of the AGM to determine if revisions are required to reflect current practice and conditions. | #The outgoing Committee shall review the Society Constitution and Policy in advance of the AGM to determine if revisions are required to reflect current practice and conditions. | ||
#The Station Meeting may create (by majority vote) a working party to address specific matters. This must report to the Station Meeting on request. | #The Station Meeting may create (by majority vote) a working party to address specific matters. This must report to the Station Meeting on request. | ||
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##Deputy Technical Director | ##Deputy Technical Director | ||
##Deputy Computing Director | ##Deputy Computing Director | ||
##Head of Archives | |||
#All candidates shall be invited to give a speech, which is not to exceed five minutes for Committee positions or three minutes for all other officerships. During each speech other candidates for the same officership shall be excluded from the room. Candidates should be invited to give speeches in alphabetical order by surname. When all of the candidates have given their speech, the candidates shall return to answer questions put to them jointly. The order of answering shall be determined by the Chair. | #All candidates shall be invited to give a speech, which is not to exceed five minutes for Committee positions or three minutes for all other officerships. During each speech other candidates for the same officership shall be excluded from the room. Candidates should be invited to give speeches in alphabetical order by surname. When all of the candidates have given their speech, the candidates shall return to answer questions put to them jointly. The order of answering shall be determined by the Chair. | ||
#Voting in all elections shall be by secret ballot, according to the Alternative Transferable Voting system, with the addition of an option to reopen nominations (commonly known as RON). However, if there is only one candidate standing for an officership, a vote of confidence may be taken by show of hands, with the candidate excluded from the room. | #Voting in all elections shall be by secret ballot, according to the Alternative Transferable Voting system, with the addition of an option to reopen nominations (commonly known as RON). However, if there is only one candidate standing for an officership, a vote of confidence may be taken by show of hands, with the candidate excluded from the room. | ||
#Only paid members of the | #Only paid members of the Media Group present at the meeting are eligible to vote. An exception may be made, at the discretion of the Chair, to allow paid members to vote remotely in real time via a secure connection. | ||
#The Returning Officer may release the voting figures with the consent of all the candidates, or by request of a majority of two thirds of the membership present at the meeting. | #The Returning Officer may release the voting figures with the consent of all the candidates, or by request of a majority of two thirds of the membership present at the meeting. | ||
#Any candidate who is elected to an officership shall be deemed to have resigned at the end of the meeting from any other officership that they may hold in the | #Any candidate who is elected to an officership shall be deemed to have resigned at the end of the meeting from any other officership that they may hold in the Media Group. Their new officership commences from the end of the meeting. | ||
==Equipment for External Filming== | ==Equipment for External Filming== | ||
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#Any person choosing to eat or drink in the Station becomes fully responsible for any damage caused to any equipment as a result. See item 14 for regulations regarding alcohol. The privilege to eat in the Station may be removed any team leader for an individual or as a whole, due to continued failure to clean up after oneself. | #Any person choosing to eat or drink in the Station becomes fully responsible for any damage caused to any equipment as a result. See item 14 for regulations regarding alcohol. The privilege to eat in the Station may be removed any team leader for an individual or as a whole, due to continued failure to clean up after oneself. | ||
#The Technical Director may withdraw any item of YSTV’s equipment from use for technical maintenance or repair. This may be questioned at a Station Meeting. | #The Technical Director may withdraw any item of YSTV’s equipment from use for technical maintenance or repair. This may be questioned at a Station Meeting. | ||
#All members are responsible for placing their rubbish into the bins provided. All members of YSTV are responsible for ensuring that the litter bins within YSTV are emptied. This is to be coordinated by the | #All members are responsible for placing their rubbish into the bins provided. All members of YSTV are responsible for ensuring that the litter bins within YSTV are emptied. This is to be coordinated by the Station Manager in liaison with the University cleaning service. | ||
#The | #The Station Manager is responsible for ensuring that all items owned by YSTV are insured and for maintaining a list of this equipment. | ||
#Upon entrance to the Station, it is the responsibility of the key holders present (including the member who has signed out the Porters’ Key) to ensure that all persons within the Station abide by the policy defined here for the use of YSTV. | #Upon entrance to the Station, it is the responsibility of the key holders present (including the member who has signed out the Porters’ Key) to ensure that all persons within the Station abide by the policy defined here for the use of YSTV. | ||
#Only those persons associated with the activities of the television service are permitted to make use of the Station. | #Only those persons associated with the activities of the television service are permitted to make use of the Station. | ||
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#Passwords for all external accounts should be changed at the end of each AGM, and contact details should be checked to ensure they are not locked to an address that no longer exists or is no longer associated with the Society. | #Passwords for all external accounts should be changed at the end of each AGM, and contact details should be checked to ensure they are not locked to an address that no longer exists or is no longer associated with the Society. | ||
#Society accounts created with any organisation or website must be registered to a position-named email address (e.g. <code>station.director@ystv.co.uk</code>) or a dedicated alias (e.g. <code>news@ystv.co.uk</code>), not a personal YSTV email address. | #Society accounts created with any organisation or website must be registered to a position-named email address (e.g. <code>station.director@ystv.co.uk</code>) or a dedicated alias (e.g. <code>news@ystv.co.uk</code>), not a personal YSTV email address. | ||
#Publishing any content on websites other than YSTV’s own on behalf of the | #Publishing any content on websites other than YSTV’s own on behalf of the Media Group or a Production must be coordinated with the Commercial Team. Publishing or re-publishing YSTV programmes on other services must not take place before the initial release of the content on the YSTV website. All content published on-demand by YSTV (on <code>ystv.co.uk</code> and external sites) must include license information, preferably in the form of a relevant version of the standard licence slide graphic. | ||
#In the case of co-productions, terms of publication and re-publication will be defined in the Production Agreement. | #In the case of co-productions, terms of publication and re-publication will be defined in the Production Agreement. | ||
#Embedding YSTV content does not require permission, and the embed code for videos is freely available on the video page. A separate credit and link back to ystv.co.uk is required. | #Embedding YSTV content does not require permission, and the embed code for videos is freely available on the video page. A separate credit and link back to ystv.co.uk is required. | ||
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==The Constitution== | ==The Constitution== | ||
#It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Constitution is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | #It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Constitution is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | ||
#The Society Constitution should be on display prominently within the Station, and also made available in electronic form on the | #The Society Constitution should be on display prominently within the Station, and also made available in electronic form on the Media Group’s website. | ||
#The Secretary should also ensure that YUSU hold an up-to-date copy of the Society Constitution. | #The Secretary should also ensure that YUSU hold an up-to-date copy of the Society Constitution. | ||
==The Policy== | ==The Policy== | ||
#The | #The Media Group Policy sets out the rules, regulations, and procedures governing the day-to-day use of the society’s facilities and equipment. It covers matters such as equipment loans, production guidelines, charges for commercial services, safety, security, purchasing, and other such matters. | ||
#Amendments to the Policy should be discussed at a Station Meeting and may be voted on by a simple majority vote of those members present at the meeting. | #Amendments to the Policy should be discussed at a Station Meeting and may be voted on by a simple majority vote of those members present at the meeting. | ||
#It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Policy is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | #It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Policy is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | ||
#The Society Policy should be on display prominently within the Station, and also made available in electronic form on the | #The Society Policy should be on display prominently within the Station, and also made available in electronic form on the Media Group’s website. | ||
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