YSTV Constitution: Difference between revisions

## Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station

# YSTV's Secretary is responsible for:

## Attending Media Group Officer Training and the YSTV AGM

## Taking care of YSTV's admin  

## Keeping YSTV’s backpages up-to-date, including signatories and memberships  

## Arranging meetings and booking rooms or venues  

## Creating agendas and keeping minutes of meetings as necessary  

## Collecting post from Activities Office when you receive an email

## Reading and managing YSTV emails, post, and official requests on social media

## Any other duties as agreed by the Committee

## Updating any spelling or grammatical errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but they must alert the committee that they have done so in an admin meeting.

# The Treasurer is responsible for:

## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU

## Learn and understand the Students’ Union financial system  

## Keep track of all income/expenditure  

## Keep the committee and members informed of the YSTV’s financial situation  

## Oversee the budget for each event or production that requires expenditure

## To set fees and manage invoices for equipment hire for non-YSTV projects in association with the Technical Director;

## Adding all new purchases of equipment to the inventory/insurance list in liaison with the Technical or Computing Director;

## Any other duties as agreed by the Committee

# The Station Manager is responsible for the smooth running of the Station and has the following duties:

## To deputise the Station Director;

## To act as a first point of contact for any internal disputes within YSTV;

## To coordinate and support the other Officers in YSTV;

## To coordinate usage of YSTV’s space, equipment and members with the Production Team to ensure fair distribution of time between producers and programmes;

## To ensure the upkeep of any rooms occupied by YSTV and to maintain a pleasant working environment, liaising with University administration where necessary;

## To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable condition;

## To maintain the Station’s smooth running by ensuring that it is tidy and organised;

## To oversee the management of key card access and ensure that only members on the key list have key-card access to the Studio;

## To oversee the upkeep of YSTV’s documentation, making sure all relevant documents are accessible to members through an online service, where GPDR regulations allow for it.

## To be responsible for Health and Safety within the day-to-day working of YSTV;

## To oversee general welfare and well-being of YSTV’s committee, officers and members. Major well-being issues and disputes shall be discussed with the Station Director and YUSU if necessary.

##To recognise and vocalise any skills gaps within YSTV, working with the Station Director and Heads of Teams to organise and promote training sessions with the suitable specialism leads.