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YSTV Constitution: Difference between revisions

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YSTV Constitution (view source)

Revision as of 20:18, 5 May 2022

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## Publicising YSTV  
## Publicising YSTV  
## Any other duties as agreed by the Committee.
## Any other duties as agreed by the Committee.
## Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station
## Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station.
# YSTV's Secretary is responsible for:
# The Administration Director is responsible for:
## Attending Media Group Officer Training and the YSTV AGM
## Acting as YSTV’s Secretary; 
## Taking care of YSTV's admin  
## To be the Team Leader for the Administration Team; 
## Keeping YSTV’s backpages up-to-date, including signatories and memberships  
##Taking care of YSTV's admin; 
## Arranging meetings and booking rooms or venues  
## Keeping YSTV’s backpages up-to-date, including signatories and memberships;  ## Arranging meetings and booking rooms or venues; 
## Creating agendas and keeping minutes of meetings as necessary  
## Creating agendas and keeping minutes of meetings as necessary; 
## Communicating regularly with your members
## Collecting post from Activities Office when you receive an email; 
## Being aware of key dates for YSTV throughout the year
## Reading and managing YSTV emails, post, and ensuring official requests on social media have  received a response; 
## Collecting post from Activities Office when you receive an email
## Reading and managing YSTV emails, post, and official requests on social media
## Organising the AGM (Annual General Meeting) in association with YSTV's President
## Organising the AGM (Annual General Meeting) in association with YSTV's President
## Any other duties as agreed by the Committee
## Overseeing the upkeep of YSTV's documentation, making sure all relevant documents are  accessible to members through an online service, where GPDR regulations allow for it; 
## Updating any spelling or grammatical errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but they must alert the committee that they have done so in an admin meeting.
## To oversee the management of key card access and ensure that only members on the key  list have key-card access to the Studio; 
# The Treasurer is responsible for:
##Updating any spelling or grammatical errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but secretary must alert committee in an admin meeting.
## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU
# The Treasurer is responsible for:
## Attending Media Group Officer Training and YSTV's AGM
## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU; 
## Learn and understand the Students’ Union financial system  
## Learn and understand the Students’ Union financial system; 
## Keep track of all income/expenditure  
## Keep track of all income/expenditure; 
## Keep the committee and members informed of the YSTV’s financial situation  
## Keep the committee and members informed of the YSTV’s financial situation; 
## Countersign every claims form and transport form
## Oversee the budget for each event or production that requires expenditure;
## Oversee the budget for each event or production that requires expenditure
## To set fees and manage invoices for equipment hire for non-YSTV projects in association with the Technical Director and Head of Commercial;
## To set fees and manage invoices for equipment hire for non-YSTV projects in association with the Technical Director;
## To manage YSTV’s inventory (insurance list) and keep it up to date in liaison with the Technical or Computing Director;
## Adding all new purchases of equipment to the inventory/insurance list in liaison with the Technical or Computing Director;
## To coordinate usage of YSTV's space, equipment and members with the Production Team to  ensure fair distribution of time between producers and programmes; 
## Any other duties as agreed by the Committee
## To ensure the upkeep of any rooms occupied by YSTV and ensure accessibility for all  members, and to maintain a pleasant working environment, liaising with the Head of  Welfare and Training, and where necessary University administration; 
## To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable  condition; 
## To maintain the Station’s smooth running by ensuring that it is tidy and organised;
##To work with the head of marketing on the application for merchandise and placing the order.
 
#In addition to those noted for the YSTV President above, the Station Director has the following duties:
#In addition to those noted for the YSTV President above, the Station Director has the following duties:
## To organise (with the Administration Director) and chair the AGM;
## To organise (with the Administration Director) and chair the AGM;
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## To deal with external clients, the press and media (both campus and commercial), in association with the Marketing Director and Head of Commercial.
## To deal with external clients, the press and media (both campus and commercial), in association with the Marketing Director and Head of Commercial.
##To be YSTV's Media Committee representative or to delegate the position to another member of the committee.
##To be YSTV's Media Committee representative or to delegate the position to another member of the committee.
# The Station Manager is responsible for the smooth running of the Station and has the following duties:
# The Head of Welfare and Training is responsible for:
## To deputise the Station Director;
##To deputise the Station Director;
## To be the Team Leader for the Administration Team;
## To act as a first point of contact for any internal disputes and welfare issues within YSTV;
## To act as a first point of contact for any internal disputes within YSTV;
##To oversee general welfare and well-being of YSTV’s committee, officers and members.  Major well-being issues and disputes shall be discussed with the Station Director and YUSU if  necessary; 
## To coordinate and support the other Officers in YSTV;
##To ensure that all new members when signing up have an option to declare any additional  needs, and that these needs are met, with the Station Director and YUSU where necessary;  
## To coordinate usage of YSTV’s space, equipment and members with the Production Team to ensure fair distribution of time between producers and programmes;
## To coordinate and support the other Officers in YSTV;
## To regularly communicate with members, in addition to writing a section of the weekly  emails and support the other Officers in YSTV;
## To work closely with the Social Secretary to encourage friendship within YSTV;
## To work closely with the Social Secretary to encourage friendship within YSTV;
## To ensure the upkeep of any rooms occupied by YSTV and to maintain a pleasant working environment, liaising with University administration where necessary;
## To be responsible for Health and Safety within the day-to-day working of YSTV;
## To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable condition;
## Working with Treasurer to ensure facilities and spaces are accessible for all members, and  YUSU where necessary, to ensure a pleasant working environment; 
## To maintain the Station’s smooth running by ensuring that it is tidy and organised;
##  To organise and lead a termly welfare meeting with the committee and implement any  agreed changes;
## To oversee the management of key card access and ensure that only members on the key list have key-card access to the Studio;
## To oversee YSTV training;
## To oversee the upkeep of YSTV’s documentation, making sure all relevant documents are accessible to members through an online service, where GPDR regulations allow for it.
## To coordinate with the team leads to ensure training is delivered consistently, effectively,  and frequently; 
## To be responsible for Health and Safety within the day-to-day working of YSTV;
## Set out learning objectives for training;
## To oversee general welfare and well-being of YSTV’s committee, officers and members. Major well-being issues and disputes shall be discussed with the Station Director and YUSU if necessary.
## To be the point of contact for training requests and defer to team lead's where necessary;
##To recognise and vocalise any skills gaps within YSTV, working with the Station Director and Heads of Teams to organise and promote training sessions with the suitable specialism leads.
## To ensure that communication of training is handled correctly; 
## Aim to give at least a week's notice for any training opportunities; 
## Communicate training opportunities on appropriate mediums; 
## Recommend members to appropriate training opportunities; 
## Where possible, encourage and develop different mediums of training delivery;  
## Maintain list of who has been trained; 
## Maintain list of training opportunities.
 
# The Production Director has the following duties:
# The Production Director has the following duties:
## To be Team Leader for the Production Team;
## To be Team Leader for the Production Team;
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##To be responsible for the keys to the server rack;
##To be responsible for the keys to the server rack;
##To maintain the relationship between YSTV and IT Services;
##To maintain the relationship between YSTV and IT Services;
##To work with the Technical Director to prepare and develop Disaster Recovery plans to enable continued operation or to restore operation as quickly as possible in the event of an emergency, including the loss of the Computing Director, Station, or broadcast equipment.
##To prepare, develop and lead Disaster Recovery plans with the computing team to enable continued operation or to restore operation of Computing Services as quickly as possible in the event of an emergency, including the loss of privileges to Computing Services.
##To prepare, develop and lead Disaster Recovery plans with the computing team to enable continued operation or to restore operation of Computing Services as quickly as possible in the event of an emergency, including the loss of privileges to Computing Services.
# The Marketing Director has the following responsibilities:
# The Marketing Director has the following responsibilities:
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## To be the key contact for external clients alongside the Production Director;
## To be the key contact for external clients alongside the Production Director;
## To oversee YSTV’s presence on Social Media;
## To oversee YSTV’s presence on Social Media;
##Being responsible for the acquisition of merchandise for YSTV, and actively seek the best quality and best value for YSTV and its members;
##Organise the design of merchandise and work with the treasurer to organise the application of the march order.
# The Head of Presentation has the following responsibilities:
# The Head of Presentation has the following responsibilities:
##To work with the Marketing Director to ensure consistency between on-screen and printed branding;
##To work with the Marketing Director to ensure consistency between on-screen and printed branding;
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##To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output;
##To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output;
##To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience;
##To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience;
## To Liaise with  the Head of Welfare and Training  to train and standardise the display of motion-graphics for video content.
##To coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries.
##To coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries.
# The Social Secretary has the following responsibilities:
# The Social Secretary has the following responsibilities:
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