YSTV Constitution: Difference between revisions

# The management of YSTV is conducted by the Station Management Team, which consists of: the Admin Director, the Head of Welfare and Training, the Production Director, the Technical Director, the Computing Director, the Marketing Director and is led by the Station Director.

# The President (Chair), Station manager Secretary and Treasurer shall automatically be signatories to accounts opened by YSTV. YUSU must always have an up-to-date signatory list.

## Station Manager;

## In the case of inappropriate distribution of tasks or a general lack of communication between the members holding a joint position, the Station Director and the Social Secretary are to intervene and resolve this issue. In the case of the Station Director being the jointly run position in question, this task falls to the Station Manager and the Social Secretary.

## Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station

# YSTV's Secretary is responsible for:

## Attending Media Group Officer Training and the YSTV AGM

## Taking care of YSTV's admin  

## Keeping YSTV’s backpages up-to-date, including signatories and memberships  

## Arranging meetings and booking rooms or venues  

## Creating agendas and keeping minutes of meetings as necessary  

## Collecting post from Activities Office when you receive an email

## Reading and managing YSTV emails, post, and official requests on social media

## Any other duties as agreed by the Committee

## Updating any spelling or grammatical errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but secretary must alert committee in an admin meeting.

# The Treasurer is responsible for:

## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU

## Learn and understand the Students’ Union financial system  

## Keep track of all income/expenditure  

## Keep the committee and members informed of the YSTV’s financial situation  

## Oversee the budget for each event or production that requires expenditure

## To set fees and manage invoices for equipment hire for non-YSTV projects in association with the Technical Director;

## Adding all new purchases of equipment to the inventory/insurance list in liaison with the Technical or Computing Director;

## Any other duties as agreed by the Committee

## To organise (with the Secretary) and chair the AGM;

# The Station Manager is responsible for the smooth running of the Station and has the following duties:

## To deputise the Station Director;

## To act as a first point of contact for any internal disputes within YSTV;

## To coordinate and support the other Officers in YSTV;

## To coordinate usage of YSTV’s space, equipment and members with the Production Team to ensure fair distribution of time between producers and programmes;

## To ensure the upkeep of any rooms occupied by YSTV and to maintain a pleasant working environment, liaising with University administration where necessary;

## To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable condition;

## To maintain the Station’s smooth running by ensuring that it is tidy and organised;

## To oversee the management of key card access and ensure that only members on the key list have key-card access to the Studio;

## To oversee the upkeep of YSTV’s documentation, making sure all relevant documents are accessible to members through an online service, where GPDR regulations allow for it.

## To be responsible for Health and Safety within the day-to-day working of YSTV;

## To oversee general welfare and well-being of YSTV’s committee, officers and members. Major well-being issues and disputes shall be discussed with the Station Director and YUSU if necessary.

##To recognise and vocalise any skills gaps within YSTV, working with the Station Director and Heads of Teams to organise and promote training sessions with the suitable specialism leads.

##To maintain an up to date audit of all YSTV equipment, assets and risk assessments, alongside the Station Director and Station Manager;

#The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the Secretary and announced at the next AGM.

#If amended and ratified, the Secretary of YSTV shall ensure the official constitutional document is updated within one month of the ratification and shall ensure that all members of YSTV have access to the updated constitution and are made aware of the amendments.