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YSTV Constitution: Difference between revisions

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==Management of YSTV==
==Management of YSTV==
# Management of YSTV will be entrusted to the Committee (see point 9.0).
# Management of YSTV will be entrusted to the Committee (see point 9.0).
# The management of YSTV is conducted by the Station Management Team, which consists of: the Administration Director, the Head of Welfare and Training, the Production Director, the Technical Director, the Computing Director, the Marketing Director and is led by the Station Director.
## The Station Management Team should have at least one meeting a term to discuss the overall direction of YSTV and review longer term plans for the year. The first meeting should take place as soon as possible following elections and the newly elected team having received their handovers.


==Rules of the Media Group==
==Rules of the Media Group==
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==YSTV's Finance==
==YSTV's Finance==
# All YSTV’s funds will be lodged with the Students’ Union; all monies should be banked with the YUSU Finance Office.
# All YSTV’s funds will be lodged with the Students’ Union; all monies should be banked with the YUSU Finance Office.
# The President (Chair), Station manager Secretary and Treasurer shall automatically be signatories to accounts opened by YSTV. YUSU must always have an up-to-date signatory list.
# The President (Chair), Station manager, Administration Director and Treasurer shall automatically be signatories to accounts opened by YSTV. YUSU must always have an up-to-date signatory list.
# Two of these signatories shall be required for each expense claim and for any contract or undertaking, financial or otherwise, on behalf of YSTV; one of whom must be the treasurer.
# Two of these signatories shall be required for each expense claim and for any contract or undertaking, financial or otherwise, on behalf of YSTV; one of whom must be the treasurer.
# YSTV’s own funds accounts shall be available for inspection at any reasonable time by any YSTV member on the online membership list, or by the Student Activities Officer or the YUSU Societies Coordinator.
# YSTV’s own funds accounts shall be available for inspection at any reasonable time by any YSTV member on the online membership list, or by the Student Activities Officer or the YUSU Societies Coordinator.
# An annual membership fee is required from all YSTV members, unless YSTV states otherwise, and agrees not to receive YUSU grant.  The Committee, who are also responsible for its collection, determines this fee.
# An annual membership fee is required from all YSTV members, unless YSTV states otherwise, and agrees not to receive YUSU grant.  The Committee, who are also responsible for its collection, determines this fee.
# Students’ Union members shall receive no payment from YSTV, except in legitimate expenses incurred in connection with YSTV business.
# Students’ Union members shall receive no payment from YSTV, except in legitimate expenses incurred in connection with YSTV business.
#All financial transactions will be posted to a private Slack channel. Any member can request access  to this channel with a passing vote at admin meeting.
#The current balances for accounts are available through a spreadsheet saved in the YSTV admin  drive, updated by the treasurer daily and on-request.


== YSTV’s Committee==
== YSTV’s Committee==
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#Plus any other members you wish to elect to your Committee but you must name their positions below:   
#Plus any other members you wish to elect to your Committee but you must name their positions below:   
## Station Director (also the President/Chair of YSTV);
## Station Director (also the President/Chair of YSTV);
## Station Manager;
## Head of Welfare and Training;
## Administration Director (also the Secretary of YSTV);
## Production Director;
## Production Director;
## Technical Director;
## Technical Director;
## Computing Director;
## Computing Director;
## Head of Marketing;
## Marketing Director;
## Head of Presentation;         
## Head of Presentation;         
## Social Secretary.
## Social Secretary.
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# Each Committee shall serve one complete year, unless re-elected.
# Each Committee shall serve one complete year, unless re-elected.
# In addition to the named members of the committee, YSTV can also elect additional Officers separate from the committee. These positions must be named and defined in the YSTV Policy.
# In addition to the named members of the committee, YSTV can also elect additional Officers separate from the committee. These positions must be named and defined in the YSTV Policy.
#All Committee positions are not to be held by a member who is on a year in industry (outside of York) or a year abroad.


==Election of the Committee==
==Election of the Committee==
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## If the position that is held jointly by two members has a direct Deputy, both members are responsible to appropriately delegate responsibilities and share information according to the Deputy’s duties and tasks outlined in the YSTV Policy.
## If the position that is held jointly by two members has a direct Deputy, both members are responsible to appropriately delegate responsibilities and share information according to the Deputy’s duties and tasks outlined in the YSTV Policy.
## Both members who are holding a joint position are responsible for appropriately distributing tasks and responsibilities between themselves. Both members are to be held accountable by YSTV and external parties for any action taken by their position, regardless of the individual who was personally responsible for that action
## Both members who are holding a joint position are responsible for appropriately distributing tasks and responsibilities between themselves. Both members are to be held accountable by YSTV and external parties for any action taken by their position, regardless of the individual who was personally responsible for that action
## In the case of inappropriate distribution of tasks or a general lack of communication between the members holding a joint position, the Station Director and the Social Secretary are to intervene and resolve this issue. In the case of the Station Director being the jointly run position in question, this task falls to the Studio Manager and the Social Secretary.
## In the case of inappropriate distribution of tasks or a general lack of communication between the members holding a joint position, the Station Director and the Social Secretary are to intervene and resolve this issue. In the case of the Station Director being the jointly run position in question, this task falls to the Head of Welfare and Training and the Social Secretary.


==Duties of YSTV’s Committee==
==Duties of YSTV’s Committee==
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## Publicising YSTV  
## Publicising YSTV  
## Any other duties as agreed by the Committee.
## Any other duties as agreed by the Committee.
## Ensuring the actions taken by YSTV do not damage its longevity and take measures to future-proof the operation of the station
## Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station.
# YSTV's Secretary is responsible for:
# The Administration Director is responsible for:
## Attending Media Group Officer Training and the YSTV AGM
## Acting as YSTV’s Secretary; 
## Taking care of YSTV's admin  
## To be the Team Leader for the Administration Team; 
## Keeping YSTV’s backpages up-to-date, including signatories and memberships  
##Taking care of YSTV's admin; 
## Arranging meetings and book rooms or venues  
## Keeping YSTV’s backpages up-to-date, including signatories and memberships;  ## Arranging meetings and booking rooms or venues; 
## Creating agendas and keeping minutes of meetings as necessary  
## Creating agendas and keeping minutes of meetings as necessary; 
## Communicating regularly with your members
## Collecting post from Activities Office when you receive an email; 
## Being aware of key dates for YSTV throughout the year
## Reading and managing YSTV emails, post, and ensuring official requests on social media have  received a response; 
## Collecting post from Activities Office when you receive an email
## Reading and managing YSTV emails, post, and official requests on social media
## Organising the AGM (Annual General Meeting) in association with YSTV's President
## Organising the AGM (Annual General Meeting) in association with YSTV's President
## Any other duties as agreed by the Committee
## Overseeing the upkeep of YSTV's documentation, making sure all relevant documents are  accessible to members through an online service, where GPDR regulations allow for it; 
# The Treasurer is responsible for:
## To oversee the management of key card access and ensure that only members on the key  list have key-card access to the Studio; 
## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU
##Updating any spelling or grammatical errors written into the constitution and/or policy,  without changing the meaning, without the need of passing it as an amendment but  secretary must alert committee in an admin meeting. 
## Attending Media Group Officer Training and YSTV's AGM
# The Treasurer is responsible for:
## Learn and understand the Students’ Union financial system  
## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU; 
## Keep track of all income/expenditure  
## Learn and understand the Students’ Union financial system; 
## Keep the committee and members informed of the YSTV’s financial situation  
## Keep track of all income/expenditure; 
## Countersign every claims form and transport form
## Keep the committee and members informed of the YSTV’s financial situation; 
## Oversee the budget for each event or production that requires expenditure
## Oversee the budget for each event or production that requires expenditure;
## To set fees and manage invoices for equipment hire for non-YSTV projects in association with the Technical Director;
## To set fees and manage invoices for equipment hire for non-YSTV projects in association with the Technical Director and Head of Commercial; 
## Any other duties as agreed by the Committee
## To manage YSTV’s inventory (insurance list) and keep it up to date in liaison with the Technical or Computing Director;
## To coordinate usage of YSTV's space, equipment and members with the Production Team to  ensure fair distribution of time between producers and programmes; 
## To ensure the upkeep of any rooms occupied by YSTV and ensure accessibility for all  members, and to maintain a pleasant working environment, liaising with the Head of  Welfare and Training, and where necessary University administration; 
## To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable  condition; 
## To maintain the Station’s smooth running by ensuring that it is tidy and organised;
##To work with the head of marketing on the application for merchandise and placing the order.
 
#In addition to those noted for the YSTV President above, the Station Director has the following duties:
#In addition to those noted for the YSTV President above, the Station Director has the following duties:
## To organise (with the Secretary) and chair the AGM;
## To organise (with the Administration Director) and chair the AGM;
## To coordinate and support the other Officers of YSTV;
## To coordinate and support the other Officers of YSTV;
## To ensure that the membership are kept informed of and encouraged to participate in all YSTV’s activities;
## To ensure that the membership are kept informed of and encouraged to participate in all YSTV’s activities;
## To work with YUSU and the University to secure the continued independence of YSTV;
## To work with YUSU and the University to secure the continued independence of YSTV;
## To deal with external clients, the press and media (both campus and commercial), in association with the Head of Marketing.
## To deal with external clients, the press and media (both campus and commercial), in association with the Marketing Director and Head of Commercial.
# The Station Manager is responsible for the smooth running of the Station and has the following duties:
##To be YSTV's Media Committee representative or to delegate the position to another member of the committee.
## To deputise the Station Director;
# The Head of Welfare and Training is responsible for:
## To be the Team Leader for the Administration Team;
##To deputise the Station Director;
## To act as a first point of contact for any internal disputes within YSTV;
## To act as a first point of contact for any internal disputes and welfare issues within YSTV;
## To coordinate and support the other Officers in YSTV;
##To oversee general welfare and well-being of YSTV’s committee, officers and members.  Major well-being issues and disputes shall be discussed with the Station Director and YUSU if  necessary; 
## To coordinate usage of YSTV’s space, equipment and members with the Production Team to ensure fair distribution of time between producers and programmes;
##To ensure that all new members when signing up have an option to declare any additional  needs, and that these needs are met, with the Station Director and YUSU where necessary;  
## To coordinate and support the other Officers in YSTV;
## To regularly communicate with members, in addition to writing a section of the weekly  emails and support the other Officers in YSTV;
## To work closely with the Social Secretary to encourage friendship within YSTV;
## To work closely with the Social Secretary to encourage friendship within YSTV;
## To ensure the upkeep of any rooms occupied by YSTV and to maintain a pleasant working environment, liaising with University administration where necessary;
## To be responsible for Health and Safety within the day-to-day working of YSTV;
## To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable condition;
## Working with Treasurer to ensure facilities and spaces are accessible for all members, and YUSU where necessary, to ensure a pleasant working environment; 
## To maintain the Station’s smooth running by ensuring that it is tidy and organised;
##  To organise and lead a termly welfare meeting with the committee and implement any  agreed changes;
## To oversee the management of key card access and ensure that only members on the key list have key-card access to the Studio;
## To oversee YSTV training;
## To oversee the upkeep of YSTV’s documentation, making sure all relevant documents are accessible to members through an online service, where GPDR regulations allow for it.
## To coordinate with the team leads to ensure training is delivered consistently, effectively,  and frequently; 
## To be responsible for Health and Safety within the day-to-day working of YSTV;
## Set out learning objectives for training;
## To oversee general welfare and well-being of YSTV’s committee, officers and members. Major well-being issues and disputes shall be discussed with the Station Director and YUSU if necessary.
## To be the point of contact for training requests and defer to team lead's where necessary;
## To ensure that communication of training is handled correctly; 
## Aim to give at least a week's notice for any training opportunities; 
## Communicate training opportunities on appropriate mediums; 
## Recommend members to appropriate training opportunities; 
## Where possible, encourage and develop different mediums of training delivery;
## Maintain list of who has been trained;
## Maintain list of training opportunities.
 
# The Production Director has the following duties:
# The Production Director has the following duties:
## To be Team Leader for the Production Team;
## To be Team Leader for the Production Team;
## To manage the Team’s budget;
## To encourage production of a wide range of high quality programming, assisting producers if needed;
## To encourage production of a wide range of high quality programming, assisting producers if needed;
## To exercise editorial control over all broadcast output, whether in-house or third-party;
## To exercise editorial control over all broadcast output, whether in-house or third-party;
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## To coordinate and collate YSTV’s entries for the National Student Television Awards alongside the Head of Presentation;
## To coordinate and collate YSTV’s entries for the National Student Television Awards alongside the Head of Presentation;
## To encourage all members of the Production Team to feel part of the Team;
## To encourage all members of the Production Team to feel part of the Team;
## To work with the Station Director and Head of Marketing to encourage new members to get involved with YSTV and promote new shows.
## To work with the Station Director and Marketing Director to encourage new members to get involved with YSTV and promote new shows.
## To chair weekly Production Meetings, which shall inform all present members about the status of current and upcoming productions and shall give all members the opportunity to bring forth their ideas for new projects;
## To chair weekly Production Meetings, which shall inform all present members about the status of current and upcoming productions and shall give all members the opportunity to bring forth their ideas for new projects;
## To liaise with external clients alongside the Head of Marketing and appoint producers for commercial productions;
## To liaise with external clients alongside the Marketing Director and Head of Commercial, and appoint producers for commercial productions;
##To ensure that contracts for commercial projects are in the interests of YSTV, and are not at risk of exploitation or of falling through, whilst liaising with YUSU for advice;
##To ensure that contracts for commercial projects are in the interests of YSTV, and are not at risk of exploitation or of falling through, whilst liaising with YUSU for advice;
## To make members aware of upcoming events or other potential productions.
## To make members aware of upcoming events or other potential productions.
# The Head of Marketing has the following duties:
# The Technical Director has the following responsibilities:
##To oversee the spending of YSTV’s marketing budget;
##To be Team Leader for the Technical Team;
##To coordinate the raising of money for YSTV through advertising, sponsorship and other commercial activities, in collaboration with the Treasurer;
##To ensure that non-production contracts entered into with commercial organisations are not at the risk of exploitation or of falling through, whilst liaising with YUSU;
##To ensure that all contracts entered into with advertisers and sponsors are met;
##To coordinate the promotion of YSTV and its activities to students and the general public;
##To be responsible for the acquisition of merchandise for YSTV, and actively seek the best quality and best value for YSTV and its members;
##To ensure that YSTV, both as a media group and as a television station, is well promoted within the student body and the general public;
##To encourage new members and the student population to interact more with YSTV;
##To coordinate recruitment campaigns for new members;
##To oversee YSTV’s presence on Social Media;
##To be responsible for uploading consistent social media posts at YSTV events by fulfilling these responsibilities themselves or delegating this responsibility to another member.
##To be the first point of contact for external clients alongside the Production Director;
# The Technical Director has the following responsibilities:To be Team Leader for the Technical Team;
##To oversee the spending of Technical Team;
##To oversee the spending of Technical Team;
##To supervise and direct the technical operations of YSTV;
##To supervise and direct the technical operations of YSTV;
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##To advise YSTV on technical equipment purchases;
##To advise YSTV on technical equipment purchases;
##To advise YSTV on technical matters;
##To advise YSTV on technical matters;
##To maintain an up to date audit of all YSTV equipment, assets and risk assessments, alongside the Station Director and Station Manager;
##To maintain an up to date audit of all YSTV equipment, assets and risk assessments, alongside the Station Director and Treasurer;
##To deliver relevant technical training to all YSTV members.
##To deliver relevant technical training to all YSTV members.
##To oversee equipment bookings, allocations and hires through the internal equipment booking system;
##To oversee equipment bookings, allocations and hires through the internal equipment booking system;
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##To ensure the security of all network connected computer equipment;
##To ensure the security of all network connected computer equipment;
##To control access to all computers within the Station;
##To control access to all computers within the Station;
Should work with the YUSU Data Protection Officer to ensure all information is stored appropriately;
##To work with the YUSU Data Protection Officer to ensure all information is stored appropriately;
##To ensure the continued running and security of YSTV’s Computing Services, including the encryption of all sensitive information;
##To ensure the continued running and security of YSTV’s Computing Services, including the encryption of all sensitive information;
##To ensure the privacy of all users and their data in accordance with the appropriate laws from governing bodies;
##To ensure the privacy of all users and their data in accordance with the appropriate laws from governing bodies;
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##To be responsible for the keys to the server rack;
##To be responsible for the keys to the server rack;
##To maintain the relationship between YSTV and IT Services;
##To maintain the relationship between YSTV and IT Services;
##To work with the Technical Director to prepare and develop Disaster Recovery plans to enable continued operation or to restore operation as quickly as possible in the event of an emergency, including the loss of the Computing Director, Station, or broadcast equipment.
##To prepare, develop and lead Disaster Recovery plans with the computing team to enable continued operation or to restore operation of Computing Services as quickly as possible in the event of an emergency, including the loss of privileges to Computing Services.
##To prepare, develop and lead Disaster Recovery plans with the computing team to enable continued operation or to restore operation of Computing Services as quickly as possible in the event of an emergency, including the loss of privileges to Computing Services.
# The Marketing Director has the following responsibilities:
## To be Team Leader for the Marketing Team;
## To oversee the spending of Marketing Team;
## To coordinate the raising of money for YSTV through advertising and sponsorship, in collaboration with the Treasurer and Head of Commercial;
## To ensure that non-production contracts entered into with commercial organisations are not at the risk of exploitation or of falling through, whilst liaising with YUSU;
## To ensure that all contracts entered into with advertisers and sponsors are met;
## To coordinate the promotion of YSTV and its activities to students and the general public;
## To ensure that YSTV, both as a media group and as a television station, is well promoted within the student body and the general public;
## To encourage new members and the student population to interact more with YSTV;
## To coordinate recruitment campaigns for new members;
## To be the key contact for external clients alongside the Production Director;
## To oversee YSTV’s presence on Social Media;
##Being responsible for the acquisition of merchandise for YSTV, and actively seek the best quality and best value for YSTV and its members;
##Organise the design of merchandise and work with the treasurer to organise the application of the march order.
# The Head of Presentation has the following responsibilities:
# The Head of Presentation has the following responsibilities:
##To work with the Head of Marketing to ensure consistency between on-screen and printed branding;
##To work with the Marketing Director to ensure consistency between on-screen and printed branding;
##To monitor the quality of all output, and advise producers on ways to improve the appearance and technical quality of their programmes;
##To monitor the quality of all output, and advise producers on ways to improve the appearance and technical quality of their programmes;
##To work closely with the Production Director to nurture producers and productions, encouraging the development of high quality output;
##To work closely with the Production Director to nurture producers and productions, encouraging the development of high quality output;
##To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output;
##To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output;
##To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience;
##To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience;
## To Liaise with  the Head of Welfare and Training  to train and standardise the display of motion-graphics for video content.
##To coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries.
##To coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries.
# The Social Secretary has the following responsibilities:
# The Social Secretary has the following responsibilities:
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##To organise social events for members of YSTV to facilitate the above;
##To organise social events for members of YSTV to facilitate the above;
##To encourage people to get involved with YSTV through socials.
##To encourage people to get involved with YSTV through socials.
Data Protection
* All membership personal data is subject to General Data Protection Regulations (GDPR), law and YUSU procedures.
* The Lead Signatory is responsible for the safety and security of all membership personal data held outside of YUSU software and systems and must take all reasonable steps to ensure access to YUSU software and systems is not shared without YUSU consent.
* The Lead Signatory is required to successfully undertake GDPR online awareness and compliance training supplied by YUSU.
* The Lead Signatory must advise YUSU of any breaches of data protection as soon as they are made aware of any such breach.
* The Lead Signatory can formally nominate a Data Protection Officer from the Lead Signatory who is responsible for overseeing the society’s compliance to GDPR and YUSU procedures.
Key responsibilities include:
#Membership personal data including email addresses are private and confidential and should only be used for society membership purposes and contact that would be reasonably expected as part of the membership offer.
#Bulk or multiple emailing must only be done as “bcc”.
#The Lead Signatory is responsible for obtaining the necessary consents from members to hold and process personal data in relation to membership.
#The Lead Signatory must not share membership personal data with any other society, university department or external organisation without the prior written consent of the data subject or YUSU.
#The Lead Signatory must advise YUSU of any breaches of data protection as soon as they are made aware of the breach.
#Failure to follow YUSU’s data protection guidance and procedures will constitute grounds for de-ratification and/or disciplinary procedures.
==Representation in YUSU Media Comittee==
#YSTV shall be represented at YUSU’s Media Committee by the Media Committee Representative.
#The Media Committee Representative is responsible for:
##Organising, submitting and arguing for YSTV’s annual grant application, and any other grant application that may go through the Media Committee.
##Representing and speaking in the interests of YSTV at the YUSU Media Committee, a board consisting of representatives from all ratified media groups and the YUSU Activities Officer.
##Informing the membership regularly about the proceedings within the Media Committee.


==Dismissal and Resignation of Committee Members:==
==Dismissal and Resignation of Committee Members:==
#No committee member shall be deemed to be dismissed unless they receive (during their term of office) a vote of ‘no confidence’ from their Committee.
#No committee member shall be deemed to be dismissed unless they receive (during their term of office) a vote of ‘no confidence’ from their Committee.
## A vote of no confidence must be brought forward at an AGM, EGM or a Media Group committee meeting. Every member of the Media Group is able to motion a vote of no confidence. In order to be successful, the motion must be democratically approved by the majority (more than 50 percent) of present members, as long as the necessary quorum is met.
## A vote of no confidence must be brought forward at an AGM, EGM or a YSTV committee meeting. Every member of YSTV is able to motion a vote of no confidence. In order to be successful, the motion must be democratically approved by the majority (more than 50 percent) of present members, as long as the necessary quorum is met.
#A dismissed officer may submit themself to an inter-media group vote to confirm or overturn the dismissal.  Such vote shall be conducted in consultation with the Media Group's Committee.
#A dismissed officer may submit themself to an inter-media group vote to confirm or overturn the dismissal.  Such vote shall be conducted in consultation with YSTV's Committee.
#The resignation of an official shall not be of effect unless given in writing to the Media Group President and until accepted by the Media Group's Committee.
#The resignation of an official shall not be of effect unless given in writing to YSTV's President and until accepted by YSTV's Committee.
#There is a one-week notice period in which the by-election for the newly vacant role is to be advertised to all YSTV Members, where the original member still holds the role.


==Meetings==
==Meetings==
#Media Groups can hold committee meetings, general meetings, AGMs (Annual General Meetings) and EGMs (Extraordinary General Meetings).
#YSTV can hold committee meetings, general meetings, AGMs (Annual General Meetings) and EGMs (Extraordinary General Meetings).
#All meetings are open and must be advertised to all members.
#All meetings are open and must be advertised to all members.
#The Committee shall give at least 7 days’ notice of an AGM or an EGM and be advertised to the Media Group and the Student Activities Officer.
#The Committee shall give at least 7 days’ notice of an AGM or an EGM and be advertised to YSTV and the YUSU Student Activities Officer.
#The quorum at an AGM shall be 25% of the members of the Media Group or 10 members, whichever is the most.
#The quorum at an AGM shall be 25% of the members of the Media Group or 10 members, whichever is the most.
#An EGM can be called by the President (Chair), any member of the committee upon written request or a majority vote by the station membership subject to quorum.
#An EGM can be called by the President (Chair), any member of the committee upon written request or a majority vote by the station membership subject to quorum.
#Every member of committee is to present a review of their time in office and their accomplishments at the AGM.
#Every member of committee is to present a review of their time in office and their accomplishments at the AGM.


==Amendments to the Media Group Constitution==
==Amendments to the YSTV Constitution==
#The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the Secretary and announced at the next AGM.
#The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the Administration Director and announced at the next AGM.
#If amended, the constitution shall be re-ratified by the Student Activities Officer before coming into effect, this includes name change.
#If amended, the constitution shall be re-ratified by the YUSU Student Activities Officer before coming into effect, this includes name change.
#If amended and ratified, the Secretary of the Media Group shall ensure the official constitutional document is updated within one month of the ratification and shall ensure that all members of the Media Group have access to the updated constitution and are made aware of the amendments.
#If amended and ratified, the Administration Director of YSTV shall ensure the official constitutional document is updated within one month of the ratification and shall ensure that all members of YSTV have access to the updated constitution and are made aware of the amendments.


==Media Group Complaints Procedure==
==YSTV Complaints Procedure==
#This procedure allows members to raise complaints about any issues relating to the media group,  
#This procedure allows members to raise complaints about any issues relating to YSTV,  
##The safety of activities
##The safety of activities
##The standards of instruction or leadership
##The standards of instruction or leadership
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##Bullying and harassment
##Bullying and harassment
##Disregard of YUSU’s Equal Opportunities policy.
##Disregard of YUSU’s Equal Opportunities policy.
#Complaints should first be addressed to the Media Group President (Chair). If this does not provide a satisfactory outcome, a Formal Complaint should be made to the Student Activities Officer in writing.
#Complaints should first be addressed to the YSTV President (Chair). If this does not provide a satisfactory outcome, a Formal Complaint should be made to the Student Activities Officer in writing.
#YUSU’s Code of Conduct (Bye-Law 13) will be followed in addressing Formal Complaints.
#YUSU’s Code of Conduct (Bye-Law 13) will be followed in addressing Formal Complaints.
#In serious or unresolved cases, the member will be supported in progressing the complaint through the University's Code of Practice on Harassment and/or Complaints Procedure.
#In serious or unresolved cases, the member will be supported in progressing the complaint through the University's Code of Practice on Harassment and/or Complaints Procedure.


==Declaration (All Committee Members)==
==Declaration (All Committee Members)==
#As a Media Group Committee Member I agree to abide by, enforce and operate in accordance with this Constitution, YUSU’s Constitution, YUSU’s Policies and guidelines in the Resource Hub.
#As a YSTV Committee Member I agree to abide by, enforce and operate in accordance with this Constitution, YUSU’s Constitution, YUSU’s Policies and guidelines in the Resource Hub.
(In the form as originally submitted to YUSU, each member of the committee signed below)
(In the form as originally submitted to YUSU, each member of the committee signed below)
[[Category:Admin]]
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