OB:Woodstock 2010

Woodstock 2010 will be in Vanbrugh as usual. Currently the suggestion is to to focus all our efforts on the main stage, with maybe a wide shot or something on the indoor stage.

Main Stage

• Someone needs to contact the organisers well before the event to tell them we NEED POWER for cameras!!!! DONE! We have up to ~3.5A at the main stage

• 2 HD's
  • as roaming
• 1 HD as dollycam
  • only if space between crowd barrier & tent is adequate.
  • haggle if necessary, but woodstock will be packed, and they shall be of higher importance to us - our job is to make the pictures a success, given available space.
• 1 Howard. Dependent on output and 4:3 / 16:9 decision
  • suspended from rig
  • bring cable ties, lots of cable ties
• Miranda (sky)
  • as wide
  • on balcony per usual In V139, pointing out of the window.
  • Cable run could be out of the V120 window, over the balcony, in V139 window - avoids going out of the door, needing haz tape etc.)
• canon on balcony?
  • eg for presenters, and jugglesoc etc near the lake in the Langwith direction if they're there again, and rear shot of audience - tree in full bloom obscures the stage
  • may need to bring OB lighting rig for presenters.
• power from event
  • bring the 16a > 13a's distro board
• projector
  • find out where the projector(s) is, and possibly where the screen is from RAG
  • just feed it composite
• Preview TVs --Malcolm.chambers 12:54, 30 May 2010 (UTC)
  • For discussion
  • Dependent on having at least one spare (we should do as we have PiP, and more tvs than we did last year.
  • I (Malcolm) would advise one 6" or ~14" for the two cameras at the front of the stage, the small, home-made, 12V testing monitor for the camera at the side.

Indoor Stage

• A wide shot
  • Probably with the small sony or panasonic handheld camera
  • Dependent on the 4:3/16:9 Howard decission, Hoaward may serve as the wide shot.
• Cams at back sides Two MS5s/MS4s at the front
• Probably the small panasonic or sony handheld camera viewing drummer
• not many crew, so focus on main stage
• Take event sound via URY (organised, mono, balanced, hopefully remixed by URY)
• Use to cut between act on main stage Aim to have separate broadcasts: Main and indoor.
  • can only easily interchange between them if both are 4:3
• Tom Trolley Rig (in the control room or possibly V122 to isolate the two control rooms)

Roomspace

• Woodstock have 'pretty much booked out all of Vanburgh's upstairs' for us & URY (from friday onwards)
  • We'll certainly have V120 (main room overlooking the walkway with roof
  • V139 for large sony camera, serves as wide shot of main stage
  • V122 useful for access to JCR roof for URY audio run, maybe editing, windows are useful for many video leads
  • V113 (access to, not necessarily use of) hopefully just for a cable run for the broadcast monitors in some of Vanbrugh
• URY are in the SCR, they're possibly also V119

URY

• Mono balanced from indoor stage
• Stereo balanced (pre-presenters) from main stage
• Aren't allowed to use their broadcast due to licencing, music copyright etc.
• Run them a video feed to the SCR - probably also give them the tv to display it on if we've got any spare

Commercial stuff

• Needs to happen
• let people know its happening
• DVD's?

VT's

• Back archive of stuff to play if there's a pause - e.g. "now lets watch 2007"
• On a per song basis, with some full sets - no-one can tell for definate how long a changeover will be!
• Dependent on Howard 4:3/16:9 indoor/main useage - All Vt's to be used must be put into a 16:9 project, with black bars down sides
  • This means they get squished (in editing), and unsquished (in broadcast), rather than just unsquished in broadcast
  • Thus maintaining a respectable aspect ratio, and displaying all of the image...

Streamage

• Both stages
  • Use new strm0
  • Use an Edit PC

Presenting and stuff

• head of organisation - Viv.C
  • some notes about bands
• Gaps:
  • Main stage - 5-20 mins
  • Indoor stage - sporadic! !! 16:9 and 4:3 difficulties unless one of th spare pcs can do contemporaneous 4:3 -> 16:9 conversion !!
• Base at balcony
• link between sets & Vt's of sets
• possibly band interviews if can catch any
  • recorded to tape, probably on a canon dv, then hastily edited as a vt.

Comms

• give to presenters not cam Ops - cam ops can be clever
  • SERIOUSLY !? - no comms for cameras at either stage seems a bad idea. --Malcolm.chambers 13:13, 30 May 2010 (UTC)
• Clever signalling solution needed. - IE probably waving out of the V120 window in the case of presenters/camera ops on the balcony

Gazebo

• Stick on balcony - for rains  ??? --Malcolm.chambers 13:14, 30 May 2010 (UTC)
• Backup = go inside.

Top n' tailing

• Use spare Edit OC

Happy crew equipment

• Denton Boom - Balmer
  • Cardioid mic is not much use on a pole with the ambient sound therefore would have to use rifle mic on the boom pole.
  • Rifle mic would be good reserved for use on balcony for presenters - ie more directional therefore less ambient sound
  • Solution 1: don't use the boom pole, give interviewers the cardioid ones (Malcolm's preferred solution)
  • Solution 2: use cardioid mics on balcony and make sure presenters hold them close to their mouth
• O.B. Party box - communal food - where from exactly?

YUSU Plasma's

• Cullen to talk to yusu IT GUYS. be very very persuassive.
• Chislett talk projectors YSL.

The amazing incredibly long list of stuff to take (and in roughly the correct order)

On the day, there'll be a list on the whiteboards, cross stuff out, only after it has definitely reached it's destination

Cams Main:

• HD 1 (front of stage, possibly on tracks)
• HD 2 (front of stage)
• HD 3 (side of stage)
• Howard
• Miranda (Wide shot, pointing out of the V139 window)

Indoor:

• Sony/Panasonic handheld (on tripod obviously) for wideshot if Howard's on main stage
• Two MS4s or MS5s at the front of the stage
• Possibly Panasonic/Sony handheld (on tripod obviously) pointing at drummer

Balcolny:

• Canon DV (the one without firewire capability)

Roaming (recording to tape)

• Canon DV (The one WITH firewire capability, for hasty capturing and editing)

tripods

• Manfrotto black (the big one) (indoors for wide shot o=ver people's heads?)
• the 'okay' black tripod from Jessops (also Manfrotto I think --Malcolm.chambers 13:50, 30 May 2010 (UTC)) (for use at the indoor stage)
• Manfrotto silver 2 (Indoor stage, at front of stage, MS4/MS5)
• Small, old, from-ebay tripod (Indoor stage, drummer?)

• Jessops silver tripod (On Balcony with canon dv? eg for reasonably smooth panning when introducing people, panning to the audience etc) No good for a heavy camera anyway
• Satchler (V139, Miranda (Sony) tripod)
• Manfrotto silver 1 (Dolley at main stage)

!! Preferably Need More Tripods !!

Mixers

• DaVE
• Mr T. Trolley
• P164
  • a P164 is not a Maurice! - Maurice is the controls for it! P164's do come in mixer variants too - I thought I threw all these out, maybe I kept one --Malcolm.chambers 13:50, 30 May 2010 (UTC)

Switchers

• P169
  • 7 inputs:

HD 1, HD 2, HD 3, Miranda (sony), DV (no firewire), Howard (probably), VTPC - remember input 5 brightens images

• P169 Serial lead
• P169 Laptop
• Touchscreen

• VT 'P169' ? Useful for changing outputs to a couple of preview monitors, can't hurt to take a spare. Manual opertaion only unfortunately --Malcolm.chambers 13:50, 30 May 2010 (UTC)

Playback devices

• VTPC

Preview Monitors

• 6 from the premiere valley of the edit PC'
• Net Mon
• Dave Prog Mon
• VTPC mon
• GFX mon
• Vidserv in Mon
• Remember a monitor/big tv for URY

Mike, why are there so many monitors? - If one dies no-one wants to walk all the way back!

Recording devices

• VT A
• VT B for indoor stage ? --Malcolm.chambers 13:50, 30 May 2010 (UTC)

Capture devices

Responsibility of computing team

Streamage devices

Responsibility of computing team

• New stream0
• Edit PC

Other bits

• O.B.Party Box
• DAs !!
• Audio Mixer
• The nice omnidirectional mic, and cage, for mounting on balcony. Should be parallel with face of building to maximise sound received from stage, and minimise wind.

Other more serious bits

• Techie fixbox
  • Soldering iron
  • Solder!
  • Crimp kit
  • BNC Crimpers
  • Cat5 crimpers
  • Scrwedrivers (all types!)
  • Cable ties
  • every single adaptor (audio and video) we can find, breakout cables etc. M-M F-F XLR)
• Insulating tape
  • different colours!
    • everyone gets a different colour, so when packing up, we know who coils odd
    • I hope it's not me
    • It'll look nice too
  • on a more serious note, any taping we do that people will see should be black, and "haz'd" where appropriate.