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YSTV Policy: Difference between revisions

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YSTV Policy (view source)

Revision as of 11:03, 16 May 2023

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###The production poses serious ethical concerns which are potentially damaging to persons involved.
###The production poses serious ethical concerns which are potentially damaging to persons involved.
##In each event, the producer is expected to recognise the risk and cease the production. In the event they do not, the following members of committee have the ability to, as an executive decision, cease the production:
##In each event, the producer is expected to recognise the risk and cease the production. In the event they do not, the following members of committee have the ability to, as an executive decision, cease the production:
###For issues outlined in 16.1.1:  Administration Director, Production Director, Station Director;
###For issues outlined in 17.1.1:  Administration Director, Production Director, Station Director;
###For issues outlined in 16.1.2: Technical Director, Computing Director, Production Director, Station Director;
###For issues outlined in 17.1.2: Technical Director, Computing Director, Production Director, Station Director;
###For issues outlined in 16.1.3: Head of Presentation, Production Director, Station Director;
###For issues outlined in 17.1.3: Head of Presentation, Production Director, Station Director;
###For issues outlined in 16.1.4: Administration Director, Head of Presentation, Production Director, Station Director.
###For issues outlined in 17.1.4: Administration Director, Head of Presentation, Production Director, Station Director.
##Cessation is defined as the immediate halting of production, with equipment made safe and returned to the studio.
##Cessation is defined as the immediate halting of production, with equipment made safe and returned to the studio.
###For live broadcasts, this includes the immediate stoppage of the broadcast.
###For live broadcasts, this includes the immediate stoppage of the broadcast.
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##If a person believes the cessation to have been unfair, they may appeal to the Station Director directly, but if this is not immediately revoked the appeal decision goes to the committee, with the possibility of the cessation being revoked if their appeal is upheld by a majority committee-only vote.
##If a person believes the cessation to have been unfair, they may appeal to the Station Director directly, but if this is not immediately revoked the appeal decision goes to the committee, with the possibility of the cessation being revoked if their appeal is upheld by a majority committee-only vote.
#When handling Scripted Intellectual Property, YSTV needs to be credited when YSTV equipment or the studio space has been used and hold the right to upload the finished content on the YSTV platforms.
#When handling Scripted Intellectual Property, YSTV needs to be credited when YSTV equipment or the studio space has been used and hold the right to upload the finished content on the YSTV platforms.


==Computing Policy==
==Computing Policy==
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##Chaired by the Computing Director, if they are unavailable the Deputy Computing Director will chair.
##Chaired by the Computing Director, if they are unavailable the Deputy Computing Director will chair.
##Both the computing director and the deputy are required to attend; apologies need to be sent if not attending.
##Both the computing director and the deputy are required to attend; apologies need to be sent if not attending.
##A computing meeting should be held at least once a term, ideally per-week if possible.
## A computing meeting should be held at least once a term, ideally per-week if possible.
##Can be called by anyone on the computing team.
##Can be called by anyone on the computing team.
##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting.
##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting.
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##Chaired by the Technical Director
##Chaired by the Technical Director
##Both the technical director and the deputy are required to attend; apologies need to be sent if not attending.
##Both the technical director and the deputy are required to attend; apologies need to be sent if not attending.
##A technical meeting should be held at least three times a term, ideally per-week if possible.
## A technical meeting should be held at least three times a term, ideally per-week if possible.
##Can be called by anyone on the technical team.
##Can be called by anyone on the technical team.
##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting.
##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting.
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==Marketing Policy==
==Marketing Policy==
#Meetings
#Meetings
##Chaired by the Marketing Director, if they are unavailable a member of Marketing Team will chair.  
##Chaired by the Marketing Director, if they are unavailable a member of Marketing Team will chair.
##The Marketing Director, Head of Engagement, and Head of Outreach are required to attend; apologies need to be sent if not attending.
##The Marketing Director, Head of Engagement, and Head of Outreach are required to attend; apologies need to be sent if not attending.
##A marketing meeting should be held at least three times a term, ideally per-week if possible.
## A marketing meeting should be held at least three times a term, ideally per-week if possible.
##Can be called by anyone on the marketing team.
##Can be called by anyone on the marketing team.
##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting.
##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting.
##A member of Marketing Team should minute the meeting.
## A member of Marketing Team should minute the meeting.


==Meetings==
==Meetings==
YSTV meetings (referred to as Station Meetings) shall be held weekly during the term time of the University of York. At least 24 hours of notice is required to be given to all members.  
YSTV meetings (referred to as Station Meetings) shall be held weekly during the term time of the University of York. At least 24 hours of notice is required to be given to all members.  
#All Officers are required to attend Admin Meetings, or present a verbal or written apology to the Administration Director, Station Director, or their Team Leader, giving reasons for their absence.  
#All Officers are required to attend Admin Meetings, or present a verbal or written apology to the Administration Director, Station Director, or their Team Leader, giving reasons for their absence.
#If an Officer does not attend, and fails to provide an apology, for three consecutive Media Group meetings, a vote of no-confidence may be taken in them, in accordance with the rules laid down in the constitution.  
#If an Officer does not attend, and fails to provide an apology, for three consecutive Media Group meetings, a vote of no-confidence may be taken in them, in accordance with the rules laid down in the constitution.
#The meeting shall ordinarily be chaired by the Station Director. In their absence, the person present who is highest in the following list shall chair the meeting:
#The meeting shall ordinarily be chaired by the Station Director. In their absence, the person present who is highest in the following list shall chair the meeting:
##Station Director
##Station Director
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#There are two separate Station Meetings: the “Admin Meeting” and the “Production Meeting”. Matters likely of interest only to those involved in the running of YSTV should be brought to the Admin Meeting, though any member may attend if they wish. The separation from the Production Meeting is to allow those members only interested in production work (direct involvement in shows) to attend only the section that interests them and avoid topics such as the passing of budget funds.
#There are two separate Station Meetings: the “Admin Meeting” and the “Production Meeting”. Matters likely of interest only to those involved in the running of YSTV should be brought to the Admin Meeting, though any member may attend if they wish. The separation from the Production Meeting is to allow those members only interested in production work (direct involvement in shows) to attend only the section that interests them and avoid topics such as the passing of budget funds.
#The specific format of Admin Meetings is at the discretion of the Chair, however it is advised that they include:
#The specific format of Admin Meetings is at the discretion of the Chair, however it is advised that they include:
##Apologies for absence  
##Apologies for absence
##Elections for vacant posts  
##Elections for vacant posts
##Officer Reports and Questions  
##Officer Reports and Questions
##Any other business  
##Any other business
#The Chair of the meeting may be required to defer the Chair to the next available person on the above list if they are deemed to be unfit to chair the meeting or have a perceived conflict of interest in the matter under discussion. The decision to defer the Chair shall be taken by a simple majority vote.  
#The Chair of the meeting may be required to defer the Chair to the next available person on the above list if they are deemed to be unfit to chair the meeting or have a perceived conflict of interest in the matter under discussion. The decision to defer the Chair shall be taken by a simple majority vote.
#All binding decisions regarding the Media Group (except where explicitly described elsewhere in the Constitution) shall be passed by a simple majority vote of quoracy except the Chair of the meeting. Proxy votes (via a secure and sufficiently real-time method) are permitted in the case of unavoidably absent officers, agreed at the start of the meeting. Members may abstain, in which case their vote does not count towards either side. In the event of an even split, the Chair of the meeting shall have the casting vote. After the vote, the Chair should announce that the motion has been carried or defeated, and the results and voting figures noted in the Minutes.  
#All binding decisions regarding the Media Group (except where explicitly described elsewhere in the Constitution) shall be passed by a simple majority vote of quoracy except the Chair of the meeting. Proxy votes (via a secure and sufficiently real-time method) are permitted in the case of unavoidably absent officers, agreed at the start of the meeting. Members may abstain, in which case their vote does not count towards either side. In the event of an even split, the Chair of the meeting shall have the casting vote. After the vote, the Chair should announce that the motion has been carried or defeated, and the results and voting figures noted in the Minutes.
#Quorum for a Station Meeting shall be 20% of the total number of media group members or 10 members of the media group, whichever is greater.
#Quorum for a Station Meeting shall be 20% of the total number of media group members or 10 members of the media group, whichever is greater.
#Votes should ordinarily be taken by show of hands, but any member of YSTV present at the meeting may request a secret ballot. In this case, the ballot should be counted by the Chair. The results shall be recorded by the Administration Director.
#Votes should ordinarily be taken by show of hands, but any member of YSTV present at the meeting may request a secret ballot. In this case, the ballot should be counted by the Chair. The results shall be recorded by the Administration Director.
#The Administration Director should circulate copies of the Minutes of all previous meetings that have not been previously circulated through an electronically publicly available platform to all members. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document. If amended, the new minutes shall be circulated as above.
#The Administration Director should circulate copies of the Minutes of all previous meetings that have not been previously circulated through an electronically publicly available platform to all members. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document. If amended, the new minutes shall be circulated as above.
#The Media Group shall hold an Annual General Meeting (AGM) once per academic year, typically during week 3 of the Summer term. Ten days’ notice should be given in writing or by email to all members of the Media Group. The AGM has the full powers of an Admin Meeting and replaces it for that week.  
#The Media Group shall hold an Annual General Meeting (AGM) once per academic year, typically during week 3 of the Summer term. Ten days’ notice should be given in writing or by email to all members of the Media Group. The AGM has the full powers of an Admin Meeting and replaces it for that week.
#The outgoing Committee shall review the YSTV Constitution and Policy in advance of the AGM to determine if revisions are required to reflect current practice and conditions.  
#The outgoing Committee shall review the YSTV Constitution and Policy in advance of the AGM to determine if revisions are required to reflect current practice and conditions.
#The Admin Meeting may create (by majority vote) a working party to address specific matters. This must report to the Admin Meeting on request.
#The Admin Meeting may create (by majority vote) a working party to address specific matters. This must report to the Admin Meeting on request.


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Annual YSTV elections take place in the week following the AGM to allow for appropriate time between meetings should any role definitions be updated. All YSTV officerships come up for election. The Officers shall serve from the end of the annual election until the end of the following annual election, subject to their resignation or being deprived of their officership by a vote of no confidence at an Admin Meeting.
Annual YSTV elections take place in the week following the AGM to allow for appropriate time between meetings should any role definitions be updated. All YSTV officerships come up for election. The Officers shall serve from the end of the annual election until the end of the following annual election, subject to their resignation or being deprived of their officership by a vote of no confidence at an Admin Meeting.
#The Returning Officer shall be the Chair of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the Administration Director for the individual position. If both the Administration Director and Returning Officer are standing for the same position, the duty of Returning Officer for the position passes to the next most senior position.
#The Returning Officer shall be the Chair of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the Administration Director for the individual position. If both the Administration Director and Returning Officer are standing for the same position, the duty of Returning Officer for the position passes to the next most senior position.
#Only paid members of YSTV are eligible to stand.  
#Only paid members of YSTV are eligible to stand.
#Candidates for Officer positions must have read the YSTV Constitution and Policy before standing for election.
#Candidates for Officer positions must have read the YSTV Constitution and Policy before standing for election.
#If more than one position is up for election, they will be decided in seniority order:
#If more than one position is up for election, they will be decided in seniority order:
##Station Director
##Station Director
##Administration Director
##Administration Director
##Production Director  
##Production Director
##Technical Director  
##Technical Director
##Computing Director  
##Computing Director
##Marketing Director
##Marketing Director
##Treasurer
##Treasurer
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##Head of Archives
##Head of Archives
#All candidates shall be invited to give a speech, which is not longer than two minutes for Committee positions, other than Station Director, which would have a maximum of three minutes. For all other officerships they would have a maximum of one minute to speak. During each speech other candidates for the same officership shall be excluded from the room. Candidates should be invited to give speeches in alphabetical order by surname. When all of the candidates have given their speech, the candidates shall return to answer questions put to them jointly. The order of answering shall be determined by the Chair. Those running for a position are excluded from voting on said position.
#All candidates shall be invited to give a speech, which is not longer than two minutes for Committee positions, other than Station Director, which would have a maximum of three minutes. For all other officerships they would have a maximum of one minute to speak. During each speech other candidates for the same officership shall be excluded from the room. Candidates should be invited to give speeches in alphabetical order by surname. When all of the candidates have given their speech, the candidates shall return to answer questions put to them jointly. The order of answering shall be determined by the Chair. Those running for a position are excluded from voting on said position.
#Voting in all elections shall be by secret ballot, according to the Single Transferrable Vote system, with the addition of an option to reopen nominations (commonly known as RON). However, if there is only one candidate standing for an officership, a vote of confidence may be taken by show of hands, with the candidate excluded from the room.  
#Voting in all elections shall be by secret ballot, according to the Single Transferrable Vote system, with the addition of an option to reopen nominations (commonly known as RON). However, if there is only one candidate standing for an officership, a vote of confidence may be taken by show of hands, with the candidate excluded from the room.
#Only paid members of YSTV present at the meeting are eligible to vote. An exception may be made, at the discretion of the Chair, to allow paid members to vote remotely in real-time via a secure connection.  
#Only paid members of YSTV present at the meeting are eligible to vote. An exception may be made, at the discretion of the Chair, to allow paid members to vote remotely in real-time via a secure connection.
#The Returning Officer may release the voting figures with the consent of all the candidates, or by request of a majority of two-thirds of the membership present at the meeting.  
#The Returning Officer may release the voting figures with the consent of all the candidates, or by request of a majority of two-thirds of the membership present at the meeting.
#Any candidate who is elected to an officership shall be deemed to have resigned at the end of the meeting from any other officership that they may hold in YSTV. Their new officership commences from the end of the meeting.
#Any candidate who is elected to an officership shall be deemed to have resigned at the end of the meeting from any other officership that they may hold in YSTV. Their new officership commences from the end of the meeting.


==Equipment for External Filming==
==Equipment for External Filming==
#Live broadcasts from locations external to the Station must be authorised and coordinated by the Technical Director and Computing Director.  
#Live broadcasts from locations external to the Station must be authorised and coordinated by the Technical Director and Computing Director.
#Any person taking equipment from the Station for YSTV business is responsible for returning the equipment and restoring it to its original state at the request of the Technical Team. This includes both booking out equipment online through the designated booking system.  
#Any person taking equipment from the Station for YSTV business is responsible for returning the equipment and restoring it to its original state at the request of the Technical Team. This includes both booking out equipment online through the designated booking system.
#Before taking any equipment off campus, the equipment must be booked out online and signed out.
#Before taking any equipment off campus, the equipment must be booked out online and signed out.


==Equipment Loans==
==Equipment Loans==
#If any member of YSTV removes any equipment, it must be signed out on an Equipment Borrowing Form, and either registered in the Bookings system or (where it is unbookable) known to a Comittee Member. When it is returned, the form must be signed by a member of YSTV to state that the equipment has been returned in the same condition as when it was lent out. The member who has borrowed the equipment is responsible for the equipment and also for returning it to its original state.  
#If any member of YSTV removes any equipment, it must be signed out on an Equipment Borrowing Form, and either registered in the Bookings system or (where it is unbookable) known to a Comittee Member. When it is returned, the form must be signed by a member of YSTV to state that the equipment has been returned in the same condition as when it was lent out. The member who has borrowed the equipment is responsible for the equipment and also for returning it to its original state.
#Technical test equipment may not be borrowed from YSTV for non-YSTV purposes without the consent of the Technical Director. The above procedures listed under Equipment Borrowing must also be followed.  
#Technical test equipment may not be borrowed from YSTV for non-YSTV purposes without the consent of the Technical Director. The above procedures listed under Equipment Borrowing must also be followed.
#YUSU societies may borrow equipment providing that full responsibility is taken for its safe and timely return (normally within 24 hours), and it is signed out by a Team Leader, and passed at an Admin Meeting beforehand. Before equipment is lent out the Treasurer should be consulted regarding charges.  
#YUSU societies may borrow equipment providing that full responsibility is taken for its safe and timely return (normally within 24 hours), and it is signed out by a Team Leader, and passed at an Admin Meeting beforehand. Before equipment is lent out the Treasurer should be consulted regarding charges.
#Any person or group making use of YSTV equipment for non-YSTV purposes should be charged according to fees laid down by the Treasurer, with advice from the Technical team.  
#Any person or group making use of YSTV equipment for non-YSTV purposes should be charged according to fees laid down by the Treasurer, with advice from the Technical team.
#It is the responsibility of the borrower to protect the YSTV equipment in their care. In the event of damage to YSTV equipment while on loan not covered by insurance, the borrowing party will be charged for the repair or replacement of the damaged equipment. This charge may be reduced or waived by majority vote at an Admin Meeting.
#It is the responsibility of the borrower to protect the YSTV equipment in their care. In the event of damage to YSTV equipment while on loan not covered by insurance, the borrowing party will be charged for the repair or replacement of the damaged equipment. This charge may be reduced or waived by majority vote at an Admin Meeting.
#Any person that wishes to borrow individually-owned equipment or items that has been temporarily lent to YSTV for use in their work, must additionally contact the original owner of said equipment and/or items. The owner must give written permission before the equipment/item can be taken out and used. These items will not appear on the Online Booking System.
#Any person that wishes to borrow individually-owned equipment or items that has been temporarily lent to YSTV for use in their work, must additionally contact the original owner of said equipment and/or items. The owner must give written permission before the equipment/item can be taken out and used. These items will not appear on the Online Booking System.
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==Purchases==
==Purchases==


# All agreed purchases made on behalf of YSTV will be refunded to the purchaser from YSTV’s YUSU grant or Own Funds account upon completion and submission of a claim form via the YUSU Finance System in accordance with their guidelines.
#All agreed purchases made on behalf of YSTV will be refunded to the purchaser from YSTV’s YUSU grant or Own Funds account upon completion and submission of a claim form via the YUSU Finance System in accordance with their guidelines.
# Any spending of money from YSTV’s accounts must be approved by a simple majority vote at an Admin Meeting, except in the following cases:
#Any spending of money from YSTV’s accounts must be approved by a simple majority vote at an Admin Meeting, except in the following cases:
## One-off purchases not exceeding £60 may be approved by a majority vote at a Tech or Computing Meeting
##One-off purchases not exceeding £60 may be approved by a majority vote at a Tech or Computing Meeting
## Where an Admin Meeting cannot take place before the spending is due, the purchase may be made with the consent of a majority of the Committee. In this case the spend must be announced and minuted at the next Admin Meeting.
##Where an Admin Meeting cannot take place before the spending is due, the purchase may be made with the consent of a majority of the Committee. In this case the spend must be announced and minuted at the next Admin Meeting.
## Purchases that have specific funding from an external provider ring-fenced for them, for example monies applied for and received from the YUSU Media Grant or YuFund, may be made without the need for a vote. In this case the spend must be announced and minuted at the next Admin Meeting.
##Purchases that have specific funding from an external provider ring-fenced for them, for example monies applied for and received from the YUSU Media Grant or YuFund, may be made without the need for a vote. In this case the spend must be announced and minuted at the next Admin Meeting.
## Purchases for a specific ratified production, not exceeding £20 (across all purchases made for that production), may be authorised by the production’s designated producer or the Production Director.
##Purchases for a specific ratified production, not exceeding £20 (across all purchases made for that production), may be authorised by the production’s designated producer or the Production Director.
### For the purposes of this paragraph, individual episodes of a recurring or episodic series are not considered distinct productions, and the £20 limit applies to the entire series.
###For the purposes of this paragraph, individual episodes of a recurring or episodic series are not considered distinct productions, and the £20 limit applies to the entire series.
# The treasurer (or Station Director where the Treasurer is unavailable) must be consulted before any spending is done under sub-clauses 1,2 or 3.
#The treasurer (or Station Director where the Treasurer is unavailable) must be consulted before any spending is done under sub-clauses 1,2 or 3.
# All new purchases of equipment must be added to the inventory/insurance list by the Treasurer in liaison with the Technical or Computing Director.
#All new purchases of equipment must be added to the inventory/insurance list by the Treasurer in liaison with the Technical or Computing Director.


==The Station==
==The Station==
The Station must not be entered by any student without the presence of a member whose name is on the key list.  
The Station must not be entered by any student without the presence of a member whose name is on the key list.  
#The producer of a programme is responsible for the tidiness of the Station at the end of that programme. All members of YSTV are responsible for ensuring that the Station is kept tidy, and is a safe place to be.  
#The producer of a programme is responsible for the tidiness of the Station at the end of that programme. All members of YSTV are responsible for ensuring that the Station is kept tidy, and is a safe place to be.
#Any person choosing to eat or drink in the Station becomes fully responsible for any damage caused to any equipment as a result. See item 14 for regulations regarding alcohol. The privilege to eat in the Station may be removed by any team leader for an individual or as a whole, due to continued failure to clean up after oneself.  
#Any person choosing to eat or drink in the Station becomes fully responsible for any damage caused to any equipment as a result. See item 14 for regulations regarding alcohol. The privilege to eat in the Station may be removed by any team leader for an individual or as a whole, due to continued failure to clean up after oneself.
#The Technical Director may withdraw any item of YSTV’s equipment from use for technical maintenance or repair. This may be questioned at an Admin Meeting.  
#The Technical Director may withdraw any item of YSTV’s equipment from use for technical maintenance or repair. This may be questioned at an Admin Meeting.
#All members are responsible for placing their rubbish into the bins provided. All members of YSTV are responsible for ensuring that the litter bins within YSTV are emptied. This is to be coordinated by the Treasurer and the Administration Director in liaison with the University cleaning service.
#All members are responsible for placing their rubbish into the bins provided. All members of YSTV are responsible for ensuring that the litter bins within YSTV are emptied. This is to be coordinated by the Treasurer and the Administration Director in liaison with the University cleaning service.
#The Treasurer, Technical Director and Computing Director are responsible for ensuring that all items owned by YSTV are insured and for maintaining a list of this equipment.  
#The Treasurer, Technical Director and Computing Director are responsible for ensuring that all items owned by YSTV are insured and for maintaining a list of this equipment.
#Upon entrance to the Station, it is the responsibility of the key-card holders present to ensure that all persons within the Station abide by the policy defined here for the use of YSTV.
#Upon entrance to the Station, it is the responsibility of the key-card holders present to ensure that all persons within the Station abide by the policy defined here for the use of YSTV.
#Only those persons associated with the activities of the television service are permitted to make use of the Station.  
#Only those persons associated with the activities of the television service are permitted to make use of the Station.
#No fewer than two people can occupy the Station if work is to be carried out on the internals of any mains-powered equipment.  
#No fewer than two people can occupy the Station if work is to be carried out on the internals of any mains-powered equipment.
#Any member changing stream output away from the Video Server becomes responsible for all output until the Video Server is returned to stream.
#Any member changing stream output away from the Video Server becomes responsible for all output until the Video Server is returned to stream.
#No modification is to be made to the structure of the station, and no University-owned furniture is to be removed without the prior consent of the James College administrator.
#No modification is to be made to the structure of the station, and no University-owned furniture is to be removed without the prior consent of the James College administrator.
#No smoking is permitted within the Station.
#No smoking is permitted within the Station.
# The consumption of alcoholic beverages within the Station is forbidden. However a reasonable quantity of alcohol (less than 2 units) may be consumed within the Studio in front of a camera for the purposes of broadcast. Where possible it is advised that a substance similar in appearance (e.g. apple juice) is substituted.
#The consumption of alcoholic beverages within the Station is forbidden. However a reasonable quantity of alcohol (less than 2 units) may be consumed within the Studio in front of a camera for the purposes of broadcast. Where possible it is advised that a substance similar in appearance (e.g. apple juice) is substituted.
# Anyone in a state of intoxication should be removed from the Station for the duration of their intoxication by the most senior member present at the time.
#Anyone in a state of intoxication should be removed from the Station for the duration of their intoxication by the most senior member present at the time.
#On no account is the Station to be used for the purpose of sleeping.
#On no account is the Station to be used for the purpose of sleeping.
#Upon leaving the Station the RCD-protected power circuits (1, 2, 3, 4) must be switched off, unless any power equipment which must temporarily remain on, e.g. that being used for stream output; the window must be closed; the blinds must be shut; and all doors locked.
#Upon leaving the Station the RCD-protected power circuits (1, 2, 3, 4) must be switched off, unless any power equipment which must temporarily remain on, e.g. that being used for stream output; the window must be closed; the blinds must be shut; and all doors locked.
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#The Computing Team are ultimately responsible for all online accounts held by YSTV on external websites. The passwords may be requested by any Team Leader or by the Station Director.
#The Computing Team are ultimately responsible for all online accounts held by YSTV on external websites. The passwords may be requested by any Team Leader or by the Station Director.
#Any member of the YSTV officership, including non-Committee roles, may request the account details of YSTV’s social media accounts from the Marketing Director. The granting of these details may be refused by the Marketing Director, Computing Director, or Station Director if they feel the individual in question should not be allowed access. At a Team Leader’s discretion, they may provide details or access to a trusted Ordinary Member in order for them to perform a specific role in a Production.
#Any member of the YSTV officership, including non-Committee roles, may request the account details of YSTV’s social media accounts from the Marketing Director. The granting of these details may be refused by the Marketing Director, Computing Director, or Station Director if they feel the individual in question should not be allowed access. At a Team Leader’s discretion, they may provide details or access to a trusted Ordinary Member in order for them to perform a specific role in a Production.
# Any show may request publicity on one of YSTV’s social media accounts by means of contacting the Marketing Director. The response to the request is the responsibility of the Marketing Director.
#Any show may request publicity on one of YSTV’s social media accounts by means of contacting the Marketing Director. The response to the request is the responsibility of the Marketing Director.
#Any show may create an account with a social media website or similar service, however this shall be coordinated with the Marketing Director, and the access details shall be stored on file by the Computing Director. Accounts for YSTV shows must acknowledge their connection to YSTV and link to YSTV’s official account on the relevant service or YSTV’s website.
#Any show may create an account with a social media website or similar service, however this shall be coordinated with the Marketing Director, and the access details shall be stored on file by the Computing Director. Accounts for YSTV shows must acknowledge their connection to YSTV and link to YSTV’s official account on the relevant service or YSTV’s website.
#Passwords for all external accounts should be changed within two weeks after committee elections, to ensure that new committee members have full access to their addresses. Contact details should be checked to ensure they are not locked to an address that no longer exists or is no longer associated with YSTV.
#Passwords for all external accounts should be changed within two weeks after committee elections, to ensure that new committee members have full access to their addresses. Contact details should be checked to ensure they are not locked to an address that no longer exists or is no longer associated with YSTV.
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#The Administration Director should also ensure that YUSU hold an up-to-date copy of the YSTV Constitution.
#The Administration Director should also ensure that YUSU hold an up-to-date copy of the YSTV Constitution.


== The Policy==
==The Policy==
#The YSTV Policy sets out the rules, regulations, and procedures governing the day-to-day use of YSTV’s facilities and equipment. It covers matters such as equipment loans, production guidelines, charges for commercial services, safety, security, purchasing, and other such matters. Amendments to the Policy should be discussed at an AGM, EGM or Admin Meeting and may be voted on by a simple majority vote of those members present at the meeting.
#The YSTV Policy sets out the rules, regulations, and procedures governing the day-to-day use of YSTV’s facilities and equipment. It covers matters such as equipment loans, production guidelines, charges for commercial services, safety, security, purchasing, and other such matters. Amendments to the Policy should be discussed at an AGM, EGM or Admin Meeting and may be voted on by a simple majority vote of those members present at the meeting.
#It is the Administration Director and Computing Director’s joint responsibility to ensure that whenever the Policy is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published.
#It is the Administration Director and Computing Director’s joint responsibility to ensure that whenever the Policy is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published.
At1743
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