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YSTV Policy: Difference between revisions
→Non-Committee Positions
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==Non-Committee Positions== | ==Non-Committee Positions== | ||
#Deputy Computing Director | #Deputy Computing Director | ||
##A member | ##A member ofF the Computing Team; | ||
##The duties of the Deputy Computing Director include: | ##The duties of the Deputy Computing Director include: | ||
###assisting the Computing Director in their responsibilities, as directed by the Computing Director; | ###assisting the Computing Director in their responsibilities, as directed by the Computing Director; | ||
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###The production poses serious ethical concerns which are potentially damaging to persons involved. | ###The production poses serious ethical concerns which are potentially damaging to persons involved. | ||
##In each event, the producer is expected to recognise the risk and cease the production. In the event they do not, the following members of committee have the ability to, as an executive decision, cease the production: | ##In each event, the producer is expected to recognise the risk and cease the production. In the event they do not, the following members of committee have the ability to, as an executive decision, cease the production: | ||
###For issues outlined in 16.1.1: | ###For issues outlined in 16.1.1: Administration Director, Production Director, Station Director; | ||
###For issues outlined in 16.1.2: Technical Director, Computing Director, Production Director, Station Director; | ###For issues outlined in 16.1.2: Technical Director, Computing Director, Production Director, Station Director; | ||
###For issues outlined in 16.1.3: Head of Presentation, Production Director, Station Director; | ###For issues outlined in 16.1.3: Head of Presentation, Production Director, Station Director; | ||
###For issues outlined in 16.1.4: | ###For issues outlined in 16.1.4: Administration Director, Head of Presentation, Production Director, Station Director. | ||
##Cessation is defined as the immediate halting of production, with equipment made safe and returned to the studio. | ##Cessation is defined as the immediate halting of production, with equipment made safe and returned to the studio. | ||
###For live broadcasts, this includes the immediate stoppage of the broadcast. | ###For live broadcasts, this includes the immediate stoppage of the broadcast. | ||
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#The meeting shall ordinarily be chaired by the Station Director. In their absence, the person present who is highest in the following list shall chair the meeting: | #The meeting shall ordinarily be chaired by the Station Director. In their absence, the person present who is highest in the following list shall chair the meeting: | ||
##Station Director | ##Station Director | ||
##Production Director | |||
##Production Director | ##Technical Director | ||
##Technical Director | ##Computing Director | ||
##Computing Director | ##Treasurer | ||
##Treasurer | |||
##Marketing Director | ##Marketing Director | ||
##Head of Presentation | ##Head of Presentation | ||
##Social Secretary | ##Social Secretary | ||
##Administration Director | ##Administration Director | ||
#There are two separate Station Meetings: the “Admin Meeting” and the “Production Meeting”. Matters likely of interest only to those involved in the running of YSTV should be brought to the Admin Meeting, though any member may attend if they wish. The separation from the Production Meeting is to allow those members only interested in production work (direct involvement in shows) to attend only the section that interests them and avoid topics such as the passing of budget funds. | #There are two separate Station Meetings: the “Admin Meeting” and the “Production Meeting”. Matters likely of interest only to those involved in the running of YSTV should be brought to the Admin Meeting, though any member may attend if they wish. The separation from the Production Meeting is to allow those members only interested in production work (direct involvement in shows) to attend only the section that interests them and avoid topics such as the passing of budget funds. | ||
#The specific format of Admin Meetings is at the discretion of the Chair, however it is advised that they include: | #The specific format of Admin Meetings is at the discretion of the Chair, however it is advised that they include: | ||
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#All binding decisions regarding the Media Group (except where explicitly described elsewhere in the Constitution) shall be passed by a simple majority vote of quoracy except the Chair of the meeting. Proxy votes (via a secure and sufficiently real-time method) are permitted in the case of unavoidably absent officers, agreed at the start of the meeting. Members may abstain, in which case their vote does not count towards either side. In the event of an even split, the Chair of the meeting shall have the casting vote. After the vote, the Chair should announce that the motion has been carried or defeated, and the results and voting figures noted in the Minutes. | #All binding decisions regarding the Media Group (except where explicitly described elsewhere in the Constitution) shall be passed by a simple majority vote of quoracy except the Chair of the meeting. Proxy votes (via a secure and sufficiently real-time method) are permitted in the case of unavoidably absent officers, agreed at the start of the meeting. Members may abstain, in which case their vote does not count towards either side. In the event of an even split, the Chair of the meeting shall have the casting vote. After the vote, the Chair should announce that the motion has been carried or defeated, and the results and voting figures noted in the Minutes. | ||
#Quorum for a Station Meeting shall be 20% of the total number of media group members or 10 members of the media group, whichever is greater. | #Quorum for a Station Meeting shall be 20% of the total number of media group members or 10 members of the media group, whichever is greater. | ||
#Votes should ordinarily be taken by show of hands, but any member of YSTV present at the meeting may request a secret ballot. In this case, the ballot should be counted by the Chair | #Votes should ordinarily be taken by show of hands, but any member of YSTV present at the meeting may request a secret ballot. In this case, the ballot should be counted by the Chair. The results shall be recorded by the Administration Director. | ||
#The Administration Director should circulate copies of the Minutes of all previous meetings that have not been previously circulated through an electronically publicly available platform to all members. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document. If amended, the new minutes shall be circulated as above. | #The Administration Director should circulate copies of the Minutes of all previous meetings that have not been previously circulated through an electronically publicly available platform to all members. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document. If amended, the new minutes shall be circulated as above. | ||
#The Media Group shall hold an Annual General Meeting (AGM) once per academic year, typically during week 3 of the Summer term. Ten days’ notice should be given in writing or by email to all members of the Media Group. The AGM has the full powers of an Admin Meeting and replaces it for that week. | #The Media Group shall hold an Annual General Meeting (AGM) once per academic year, typically during week 3 of the Summer term. Ten days’ notice should be given in writing or by email to all members of the Media Group. The AGM has the full powers of an Admin Meeting and replaces it for that week. | ||
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==Elections== | ==Elections== | ||
Annual YSTV elections take place in the week following the AGM to allow for appropriate time between meetings should any role definitions be updated. All YSTV officerships come up for election. The Officers shall serve from the end of the annual election until the end of the following annual election, subject to their resignation or being deprived of their officership by a vote of no confidence at an Admin Meeting. | Annual YSTV elections take place in the week following the AGM to allow for appropriate time between meetings should any role definitions be updated. All YSTV officerships come up for election. The Officers shall serve from the end of the annual election until the end of the following annual election, subject to their resignation or being deprived of their officership by a vote of no confidence at an Admin Meeting. | ||
#The Returning Officer shall be the Chair of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the | #The Returning Officer shall be the Chair of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the Administration Director for the individual position. If both the Administration Director and Returning Officer are standing for the same position, the duty of Returning Officer for the position passes to the next most senior position. | ||
#Only paid members of YSTV are eligible to stand. | #Only paid members of YSTV are eligible to stand. | ||
#Candidates for Officer positions must have read the YSTV Constitution and Policy before standing for election. | #Candidates for Officer positions must have read the YSTV Constitution and Policy before standing for election. | ||
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##Computing Director | ##Computing Director | ||
##Marketing Director | ##Marketing Director | ||
##Treasurer | |||
##Treasurer | ##Head of Presentation | ||
##Head of Presentation | ##Social Secretary | ||
##Social Secretary | |||
##Head of Factual | ##Head of Factual | ||
##Head of Scripted | ##Head of Scripted | ||
##Head of Commercial | ##Head of Commercial | ||
##Head of Sport | ##Head of Sport | ||
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#Any person choosing to eat or drink in the Station becomes fully responsible for any damage caused to any equipment as a result. See item 14 for regulations regarding alcohol. The privilege to eat in the Station may be removed by any team leader for an individual or as a whole, due to continued failure to clean up after oneself. | #Any person choosing to eat or drink in the Station becomes fully responsible for any damage caused to any equipment as a result. See item 14 for regulations regarding alcohol. The privilege to eat in the Station may be removed by any team leader for an individual or as a whole, due to continued failure to clean up after oneself. | ||
#The Technical Director may withdraw any item of YSTV’s equipment from use for technical maintenance or repair. This may be questioned at an Admin Meeting. | #The Technical Director may withdraw any item of YSTV’s equipment from use for technical maintenance or repair. This may be questioned at an Admin Meeting. | ||
#All members are responsible for placing their rubbish into the bins provided. All members of YSTV are responsible for ensuring that the litter bins within YSTV are emptied. This is to be coordinated by the Treasurer and the | #All members are responsible for placing their rubbish into the bins provided. All members of YSTV are responsible for ensuring that the litter bins within YSTV are emptied. This is to be coordinated by the Treasurer and the Administration Director in liaison with the University cleaning service. | ||
#The Treasurer, Technical Director and Computing Director are responsible for ensuring that all items owned by YSTV are insured and for maintaining a list of this equipment. | #The Treasurer, Technical Director and Computing Director are responsible for ensuring that all items owned by YSTV are insured and for maintaining a list of this equipment. | ||
#Upon entrance to the Station, it is the responsibility of the key-card holders present to ensure that all persons within the Station abide by the policy defined here for the use of YSTV. | #Upon entrance to the Station, it is the responsibility of the key-card holders present to ensure that all persons within the Station abide by the policy defined here for the use of YSTV. | ||