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YSTV Policy: Difference between revisions
→The Station
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#“The Control Room” is the room within the Station which holds the electronic and computer equipment used in the production of programmes, YSTV’s server system and the editing stations. | #“The Control Room” is the room within the Station which holds the electronic and computer equipment used in the production of programmes, YSTV’s server system and the editing stations. | ||
#“The Tech Cupboard” (formerly known as “The Workshop”) is the room within the Station used for maintenance and storage of equipment. | #“The Tech Cupboard” (formerly known as “The Workshop”) is the room within the Station used for maintenance and storage of equipment. | ||
#The “OB Cupboard” refers to the larger cupboard located outside the station whilst the “computing cupboard” refers to the smaller cupboard located outside the station directly next to the front entrance. | |||
#“In writing” means either a printed or handwritten document, which must be signed in person, or an email, or a formal message in Slack. | #“In writing” means either a printed or handwritten document, which must be signed in person, or an email, or a formal message in Slack. | ||
#“OB” is an abbreviation of Outside Broadcast. Any live programme produced outside of the Studio is considered an Outside Broadcast. | #“OB” is an abbreviation of Outside Broadcast. Any live programme produced outside of the Studio is considered an Outside Broadcast. | ||
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#‘A show of hands’ is a vote where all ordinary members present are required to vote (by raising their hands at the appropriate point) either in favour of the motion, against the motion, or abstain from the vote. Any member directly affected by the outcome of the vote (e.g, producers when ratifying a production) must not be present for the vote. The motion shall be passed if there are more votes in favour than against. | #‘A show of hands’ is a vote where all ordinary members present are required to vote (by raising their hands at the appropriate point) either in favour of the motion, against the motion, or abstain from the vote. Any member directly affected by the outcome of the vote (e.g, producers when ratifying a production) must not be present for the vote. The motion shall be passed if there are more votes in favour than against. | ||
#Computing Service refers to an aspect of YSTV’s computing software and equipment. | #Computing Service refers to an aspect of YSTV’s computing software and equipment. | ||
#Any non-commercial project being published has to also be uploaded to YSTV’s website or other archive. | |||
#The decision to not upload a production or to take down a production or remove our branding from a production is initially taken by the Head of Presentation. | |||
## Reasons for above must be adequately justified. | |||
## The producer must be notified in writing when any action is taken. | |||
## If the producer disagrees with this decision, they can petition the station director or production director to hold a majority vote between the Head of Presentation, Production Director and Station Director to reverse this decision. | |||
## The Production Director and Station Director can also independently trigger the above process | |||
## Exceptions to this rule include if contributors have withdrawn their consent or YUSU have asked for the content to be taken down. | |||
==Rules and Regulations== | ==Rules and Regulations== | ||
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###Administration Director (Leader of Admin Team); | ###Administration Director (Leader of Admin Team); | ||
###Production Director (Lead of Production Team); | ###Production Director (Lead of Production Team); | ||
###Technical Director (Lead of | ###Technical Director (Lead of Technical Team); | ||
###Computing Director (Lead of Computing Team); | ###Computing Director (Lead of Computing Team); | ||
###Marketing Director (Lead of Marketing Team). | ###Marketing Director (Lead of Marketing Team). | ||
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### Ensuring commercial productions are completed on time and to the best standard possible liaising with Head of Presentation; | ### Ensuring commercial productions are completed on time and to the best standard possible liaising with Head of Presentation; | ||
###Assisting the Production Director in their responsibilities, as directed by the Production Director; | ###Assisting the Production Director in their responsibilities, as directed by the Production Director; | ||
### Reviewing total commercial income, inventory and pricing lists/guides once per year assisted by the | ### Reviewing total commercial income, inventory and pricing lists/guides once per year assisted by the Technical Team, Computing Team, Station Director and Treasurer. Ensure these are updated on the website and in records; | ||
### Collaborating on all of the above with the Station Director and Station Manager keeping them appraised of all ongoing contracts through to the point of payment and completion. | ### Collaborating on all of the above with the Station Director and Station Manager keeping them appraised of all ongoing contracts through to the point of payment and completion. | ||
##All potential productions external to the society YSTV should be consulted on with the Head of Commercial and Production Director to determine if the production should become commercial. This includes other YUSU society productions ONLY when it is not for the purposes of YSTV content. | ##All potential productions external to the society YSTV should be consulted on with the Head of Commercial and Production Director to determine if the production should become commercial. This includes other YUSU society productions ONLY when it is not for the purposes of YSTV content. | ||
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##The production may be reinstated at any time by the person responsible for the cessation, with the expectation that the issue has been resolved. | ##The production may be reinstated at any time by the person responsible for the cessation, with the expectation that the issue has been resolved. | ||
##If a person believes the cessation to have been unfair, they may appeal to the Station Director directly, but if this is not immediately revoked the appeal decision goes to the committee, with the possibility of the cessation being revoked if their appeal is upheld by a majority committee-only vote. | ##If a person believes the cessation to have been unfair, they may appeal to the Station Director directly, but if this is not immediately revoked the appeal decision goes to the committee, with the possibility of the cessation being revoked if their appeal is upheld by a majority committee-only vote. | ||
#When handling Scripted Intellectual Property, YSTV needs to be credited when YSTV equipment or the studio space has been used and hold the right to upload the finished content on the YSTV platforms. | |||
==Computing Policy== | ==Computing Policy== | ||
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#Only those persons associated with the activities of the television service are permitted to make use of the Station. | #Only those persons associated with the activities of the television service are permitted to make use of the Station. | ||
#No fewer than two people can occupy the Station if work is to be carried out on the internals of any mains-powered equipment. | #No fewer than two people can occupy the Station if work is to be carried out on the internals of any mains-powered equipment. | ||
#Any member changing stream output away from the Video Server becomes responsible for all output until the Video Server is returned to stream | #Any member changing stream output away from the Video Server becomes responsible for all output until the Video Server is returned to stream. | ||
#No modification is to be made to the structure of the station, and no University-owned furniture is to be removed without the prior consent of the James College administrator. | #No modification is to be made to the structure of the station, and no University-owned furniture is to be removed without the prior consent of the James College administrator. | ||
#No smoking is permitted within the Station. | #No smoking is permitted within the Station. | ||
#The consumption of alcoholic beverages within the Station is forbidden. However a reasonable quantity of alcohol (less than 2 units) may be consumed within the Studio in front of a camera for the purposes of broadcast. Where possible it is advised that a substance similar in appearance (e.g. apple juice) is substituted. | # The consumption of alcoholic beverages within the Station is forbidden. However a reasonable quantity of alcohol (less than 2 units) may be consumed within the Studio in front of a camera for the purposes of broadcast. Where possible it is advised that a substance similar in appearance (e.g. apple juice) is substituted. | ||
#Anyone in a state of intoxication should be removed from the Station for the duration of their intoxication by the most senior member present at the time. | # Anyone in a state of intoxication should be removed from the Station for the duration of their intoxication by the most senior member present at the time. | ||
#On no account is the Station to be used for the purpose of sleeping. | #On no account is the Station to be used for the purpose of sleeping. | ||
#Upon leaving the Station the RCD-protected power circuits (1, 2, 3, 4) must be switched off, unless any power equipment which must temporarily remain on, e.g. that being used for stream output; the window must be closed; the blinds must be shut; and all doors locked. | #Upon leaving the Station the RCD-protected power circuits (1, 2, 3, 4) must be switched off, unless any power equipment which must temporarily remain on, e.g. that being used for stream output; the window must be closed; the blinds must be shut; and all doors locked. | ||
==External Websites== | ==External Websites== | ||
#The Computing Team are ultimately responsible for all online accounts held by YSTV on external websites. The passwords may be requested by any Team Leader or by the Station Director. | #The Computing Team are ultimately responsible for all online accounts held by YSTV on external websites. The passwords may be requested by any Team Leader or by the Station Director. | ||
#Any member of the YSTV officership, including non-Committee roles, may request the account details of YSTV’s social media accounts from the Marketing Director. The granting of these details may be refused by the Marketing Director, Computing Director, or Station Director if they feel the individual in question should not be allowed access. At a Team Leader’s discretion, they may provide details or access to a trusted Ordinary Member in order for them to perform a specific role in a Production. | #Any member of the YSTV officership, including non-Committee roles, may request the account details of YSTV’s social media accounts from the Marketing Director. The granting of these details may be refused by the Marketing Director, Computing Director, or Station Director if they feel the individual in question should not be allowed access. At a Team Leader’s discretion, they may provide details or access to a trusted Ordinary Member in order for them to perform a specific role in a Production. | ||
#Any show may request publicity on one of YSTV’s social media accounts by means of contacting the Marketing Director. The response to the request is the responsibility of the Marketing Director. | # Any show may request publicity on one of YSTV’s social media accounts by means of contacting the Marketing Director. The response to the request is the responsibility of the Marketing Director. | ||
#Any show may create an account with a social media website or similar service, however this shall be coordinated with the Marketing Director, and the access details shall be stored on file by the Computing Director. Accounts for YSTV shows must acknowledge their connection to YSTV and link to YSTV’s official account on the relevant service or YSTV’s website. | #Any show may create an account with a social media website or similar service, however this shall be coordinated with the Marketing Director, and the access details shall be stored on file by the Computing Director. Accounts for YSTV shows must acknowledge their connection to YSTV and link to YSTV’s official account on the relevant service or YSTV’s website. | ||
#Passwords for all external accounts should be changed within two weeks after committee elections, to ensure that new committee members have full access to their addresses. Contact details should be checked to ensure they are not locked to an address that no longer exists or is no longer associated with YSTV. | #Passwords for all external accounts should be changed within two weeks after committee elections, to ensure that new committee members have full access to their addresses. Contact details should be checked to ensure they are not locked to an address that no longer exists or is no longer associated with YSTV. | ||
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==The Constitution== | ==The Constitution== | ||
#It is the Administration Director and Computing Director’s joint responsibility to ensure that whenever the Constitution is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | #It is the Administration Director and Computing Director’s joint responsibility to ensure that whenever the Constitution is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | ||
#The YSTV Constitution should be made available in electronic form on YSTV’s website. | #The YSTV Constitution should be made available in electronic form on YSTV’s website. | ||
#The Administration Director should also ensure that YUSU hold an up-to-date copy of the YSTV Constitution. | #The Administration Director should also ensure that YUSU hold an up-to-date copy of the YSTV Constitution. | ||
==The Policy== | == The Policy== | ||
#The YSTV Policy sets out the rules, regulations, and procedures governing the day-to-day use of YSTV’s facilities and equipment. It covers matters such as equipment loans, production guidelines, charges for commercial services, safety, security, purchasing, and other such matters. Amendments to the Policy should be discussed at an AGM, EGM or Admin Meeting and may be voted on by a simple majority vote of those members present at the meeting. | #The YSTV Policy sets out the rules, regulations, and procedures governing the day-to-day use of YSTV’s facilities and equipment. It covers matters such as equipment loans, production guidelines, charges for commercial services, safety, security, purchasing, and other such matters. Amendments to the Policy should be discussed at an AGM, EGM or Admin Meeting and may be voted on by a simple majority vote of those members present at the meeting. | ||
#It is the Administration Director and Computing Director’s joint responsibility to ensure that whenever the Policy is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | #It is the Administration Director and Computing Director’s joint responsibility to ensure that whenever the Policy is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published. | ||
#YSTV’s Policy should be made available in electronic form on YSTV’s website. | #YSTV’s Policy should be made available in electronic form on YSTV’s website. | ||
#Any amendments successfully made to the policy must be communicated to all committee members | #Any amendments successfully made to the policy must be communicated to all committee members | ||
[[Category:Admin]] | [[Category:Admin]] | ||