How To Access Email Without Webmail: Difference between revisions

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(Added stargate as SMTP gateway)
(Added Outlook specific instructions)
 
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There are several methods of accessing your email without using [https://ystv.co.uk/webmail YSTV Webmail].
There are several methods of accessing your email without using [https://ystv.co.uk/webmail YSTV Webmail].
== Outlook ==
Click add an account and enter your your ystv email address when prompted for a password press enter with an empty password which will bring up a menu letting us change the username. Update the username so it no longer has the <code>@ystv.co.uk</code> and continue and it should work.


== Secure IMAP ==
== Secure IMAP ==
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| Method || IMAP
| Method || IMAP
|-
|-
| Incoming Server || ystv.york.ac.uk
| Incoming Server || ystv.co.uk
|-
|-
| Port || 993
| Port || 993
Line 15: Line 18:
| Security || SSL
| Security || SSL
|-
|-
| Username || yourystv.username
| Username || Your YSTV Username (e.g. firstname.lastname)
|-
|-
| Password || Your YSTV Password
| Password || Your YSTV Password
Line 21: Line 24:


=== Settings for Sending ===
=== Settings for Sending ===
Unfortunately the University has retired off-campus SMTP, so if you are exclusively working on-campus (setting up your mail on a machine in YSTV for example), you can use the internal mail server:
If you ever want to send email without using webmail, there is a gateway called [[Computing:Servers:Stargate|stargate]] which (among other things) acts as an email gateway, however you'll need a separate account. Speak to the [mailto:computing@ystv.co.uk computing team] to request one.
{| class="wikitable"
{| class="wikitable"
| Outgoing Server || smtp.york.ac.uk
| Outgoing Server || smtp.ystv.co.uk
|-
|-
| Port || 465
| Port || 465
Line 29: Line 32:
| Security || SSL, Authentication
| Security || SSL, Authentication
|-
|-
| Username || Your University Username (e.g. abc123)
| Username || Your Stargate Username
|-
|-
| Password || Your University Password
| Password || Your Stargate Password
|}
|}


If you ever want to send email off-campus, there is a gateway called [[Computing:Servers:Stargate|stargate]] which (among other things) acts as an email gateway, however you'll need a separate account. Speak to the [mailto:computing@ystv.co.uk computing team] to request one.
 
The University has retired off-campus SMTP, but if you are exclusively working on-campus (setting up your mail on a machine in YSTV for example), you can use the internal mail server:
{| class="wikitable"
{| class="wikitable"
| Outgoing Server || smtp.ystv.co.uk
| Outgoing Server || ystv.co.uk
|-
|-
| Port || 465
| Port || 587
|-
|-
| Security || SSL, Authentication
| Security || SSL, Authentication
|-
|-
| Username || Your Stargate Username
| Username || Your YSTV Username (e.g. firstname.lastname)
|-
|-
| Password || Your Stargate Password
| Password || Your YSTV Password
|}
|}


 
=== Android ===
=== Android 4.x ===
* Open your Mail application, open the menu and choose Add New Account.
* Open the Mail application, tap the menu icon and choose New Account.
* Choose "IMAP".
* Choose "Other (POP3/IMAP)".
* If you have it, tap the "Manual Setup" button.
* Tap the "Manual Setup" button.
* Choose IMAP from the protocol menu.
* Enter the necessary details (See [[#Settings for Receiving|Settings for Receiving]] above) and tap Next.
* Enter the necessary details (See [[#Settings for Receiving|Settings for Receiving]] above) and tap Next.
* Enter the necessary details (See [[#Settings for Sending|Settings for Sending]] above) and tap Next.
* Enter the necessary details (See [[#Settings for Sending|Settings for Sending]] above) and tap Next.
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* To synchronise any other mail folders, tap the menu, choose Settings, then "Sync, Send & Receive", and then "Folders to sync".
* To synchronise any other mail folders, tap the menu, choose Settings, then "Sync, Send & Receive", and then "Folders to sync".


=== Android 2.x ===
=== iOS ===
* Open mail application
* Open Settings and select "Mail".
* Press your phone's menu key
* Choose "Accounts", then "Add Account".
* Click "Add account"
* Fill in your address & password -e.g. john.johnson@ystv.co.uk , ILovec4hic7kenpoop
* Scroll down, click "manual setup"
* Choose "Imap"
* Again, User name & password e.g. john.johnson & ILovec4hic7kenpoop
* Enter the server and security settings from [[#Settings for Receiving|Settings for Receiving]]
* Click Next
Outgoing server settings...
 
* See [[#Settings for Sending|Settings for Sending]] for server settings
* Require sign in should be checked
* Set email check frequency to whatever pleases you
* Give the account a name...
Job done.
 
=== iPhone ===
* Open Settings and select "Mail, Contacts, Calendars".
* Click "Add Account".
* Scroll down and select "Other", then "Add Mail Account".
* Scroll down and select "Other", then "Add Mail Account".
* Fill in your name, address and password.
* Fill in your name, address and password.
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* Click "Next" - the details will be verified.
* Click "Next" - the details will be verified.
* If successful, uncheck "Notes" (iCloud does this for you), and click "Save".
* If successful, uncheck "Notes" (iCloud does this for you), and click "Save".
=== Blackberry ===
* (To Do)


== Forward to Gmail / Another Email Address ==
== Forward to Gmail / Another Email Address ==
* (To Do)
* Open [https://webmail.ystv.co.uk webmail.ystv.co.uk]
 
* Open Settings (top right)
 
* Go to "Filters"
* Add a filter
* Configure any custom options you want to choose what email is forwarded
* Under "Actions" choose "Forward To" and enter the email address you want your mail to go to.
* Click "Done"


== With Alpine/SSH ==
== With Alpine/SSH ==
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* Type "alpine" and hit enter.
* Type "alpine" and hit enter.
* Navigate using the arrow keys, and the keyboard shortcuts displayed at the bottom of the window.
* Navigate using the arrow keys, and the keyboard shortcuts displayed at the bottom of the window.
[[Category:Tutorials]]
[[Category:Email]]

Latest revision as of 19:46, 3 October 2021

There are several methods of accessing your email without using YSTV Webmail.

Outlook

Click add an account and enter your your ystv email address when prompted for a password press enter with an empty password which will bring up a menu letting us change the username. Update the username so it no longer has the @ystv.co.uk and continue and it should work.

Secure IMAP

This is the easiest and most useful for day-to-day use. Using this method you can manage your emails from any email-enabled smartphone, or from desktop clients such as Outlook or Thunderbird.

Settings for Receiving

Method IMAP
Incoming Server ystv.co.uk
Port 993
Security SSL
Username Your YSTV Username (e.g. firstname.lastname)
Password Your YSTV Password

Settings for Sending

If you ever want to send email without using webmail, there is a gateway called stargate which (among other things) acts as an email gateway, however you'll need a separate account. Speak to the computing team to request one.

Outgoing Server smtp.ystv.co.uk
Port 465
Security SSL, Authentication
Username Your Stargate Username
Password Your Stargate Password


The University has retired off-campus SMTP, but if you are exclusively working on-campus (setting up your mail on a machine in YSTV for example), you can use the internal mail server:

Outgoing Server ystv.co.uk
Port 587
Security SSL, Authentication
Username Your YSTV Username (e.g. firstname.lastname)
Password Your YSTV Password

Android

  • Open your Mail application, open the menu and choose Add New Account.
  • Choose "IMAP".
  • If you have it, tap the "Manual Setup" button.
  • Enter the necessary details (See Settings for Receiving above) and tap Next.
  • Enter the necessary details (See Settings for Sending above) and tap Next.
  • Enter your name and tap "Finish Setup".
  • To synchronise any other mail folders, tap the menu, choose Settings, then "Sync, Send & Receive", and then "Folders to sync".

iOS

  • Open Settings and select "Mail".
  • Choose "Accounts", then "Add Account".
  • Scroll down and select "Other", then "Add Mail Account".
  • Fill in your name, address and password.
  • Click "Next".
  • Make sure "IMAP" is selected at the top.
  • Enter details for the incoming server based on Settings for Receiving under "Incoming Mail Server" - your password should already be entered.
  • Scroll down and enter details for the outgoing server based on Settings for Settings under "Outgoing Mail Server".
  • Click "Next" - the details will be verified.
  • If successful, uncheck "Notes" (iCloud does this for you), and click "Save".

Forward to Gmail / Another Email Address

  • Open webmail.ystv.co.uk
  • Open Settings (top right)
  • Go to "Filters"
  • Add a filter
  • Configure any custom options you want to choose what email is forwarded
  • Under "Actions" choose "Forward To" and enter the email address you want your mail to go to.
  • Click "Done"

With Alpine/SSH

This can be useful if you do not have access to the internet, or are diagnosing problems with the email setup. Note, this will only work on campus, or when connected to the VPN.

  • Connect to ystv.york.ac.uk
    • For Windows, open PuTTY, enter the hostname ystv.york.ac.uk and hit enter. Enter your YSTV username and password.
    • For Mac/Linux, open a terminal, type "ssh username@ystv.york.ac.uk", and enter your password.
  • Type "alpine" and hit enter.
  • Navigate using the arrow keys, and the keyboard shortcuts displayed at the bottom of the window.
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