Anonymous

Changes

YSTV Constitution

13,157 bytes removed, 14:42, 10 October 2014
2014 Update
{{outofdate}}==Purpose of this document==<div style="margin-bottom: .5em; float: right; padding: .5em 0 .8em 1.4em; background: none; width: auto;">__TOC__</div>* To assist future committees in the production of a Constitution that outlines their duties, responsibilities and guidance’s which members are expected to abide by.* To provide YUSU with details about the Society. ==Name of the Society==# The Society’s name shall be York Student Television Society. It will be referred to henceforth as the ‘Society’.# Those chosen to collectively represent the ‘Society’, shall be referred to as the ‘Committee’. ==Aims and Objectives of the Society==# The aims and objectives of the Society are to promote the interests of the given activity amongst members of the Society.# To provide an opportunity for members of the Society to meet and participate in the given activities together.# To act on behalf of and in the interests of the Society members.# To assist in the safe education and introduction of students to the given activity through the use of courses and experienced members.# These aims shall be: ## To provide a television service to the University of York campus;## To produce original programme content of interest and relevance to the Society’s membership and the student body;## To provide opportunities for members to meet and network with members of the TV industry.# These objectives shall be:## To provide coverage, where possible and desired, of campus events such as Woodstock, Roses, Elections, Summer Ball and Freshers;## To provide resources and framework for members to make productions of their choosing, subject to approval by the Society as defined in the Policy;## To provide a method of broadcasting content, open to all productions and freely accessible to the public;## To maintain links with the substantial network of YSTV alumni, and develop links with the television industry.
==IntroductionCode of Practise==<div style="margin# A member must not participate in or omit to mention anything which might cause injury/damage to themselves or others.# All members must adhere to the health and safety rules and procedures of YUSU, the society and the University.# No members should attend workshops, activities and meetings under the influence of drink and/or drugs.# No member should undertake any action that may bring the reputation of the society, YUSU or the University into disrepute.# Respect the different viewpoints of the society members if different from your own.# Respect the property of the University, YUSU, the society and society members.# All members should have access to the contact details of the whole committee.# The Committee shall oversee health and safety, coordinate safety checks and PAT test electrical goods owned by the society.# Participant selection for society activities should be objective.# Socials (and the activities within) are opt-bottomin only and shall have no bearing on any status within the society, and/or society elections.# Drinking should not be the theme of the social and members should be able to take part in all activities whether drinking alcohol or not.# Members of YUSU will not apply what may be perceived as peer pressure upon individuals in any social situation.# Breaches of this code of practise may result in a disciplinary hearing carried out by the Student Activities Officer.# Additional Code of Practice: ## Additional code of practice for the Society may be found in the YSTV Policy.5em; float: right; padding:  ==Membership of the Society==# Membership of the Society will be open to all registered students of the Union of the University of York.5em 0 # Membership of the Society, in addition to point 4.8em 1, will be open to individuals who recognise the potential dangers of the given activity. Members shall be aware of these risks and agree to be responsible for their own actions. ==Management of the Society==# Management of the Society will be entrusted to the Committee (see point 8.0).4em; background: none; width: auto;">__TOC__</div>
'''''York Student Television''''' (often referred to as '''''YSTV''''') is a student society based at the University ==Rules of York which provides a television service to the staff and students of the University. This document sets out the details of how Society==# The Committee shall have the power to set Society is organised and administeredrules, and should be read within in accordance with the context of both the current Society Policy (see section 10) and with the constitution of YUSU (the University of York Students’ Union, at [http://yusu.org/ yusu.org])Constitution.
==Aims and ObjectivesSociety Finance==# All the Society’s funds will be lodged with the Students’ Union; all monies should be banked with the YUSU Finance Office.# The Society aims President (Chair), Secretary and Treasurer shall automatically be signatories to provide a television service accounts opened by the society. YUSU must always have an up-to the University -date signatory list.# Two of York campusthese signatories shall be required for each expense claim and for any contract or undertaking, and involve its members in all aspects financial or otherwise, on behalf of the operations society; one of this servicewhich must the treasurers. As a part # The society’s own funds accounts shall be available for inspection at any reasonable time by any member of this, the Society seeks to produce original programme content of interest and relevance to society on the Society’s online membership and to list, or by the Student Activities Officer or the student body at largeYUSU Societies Coordinator. It seeks to extend # An annual membership fee is required from all Society members, unless the opportunity to produce TV to as many students as possible at the University of York Society states otherwise, and agrees not to provide opportunitiesreceive YUSU grant. The Committee, wherever possiblewho are also responsible for its collection, for determines this fee.# Students’ Union members to meet and network shall receive no payment from the Society, except in legitimate expenses incurred in connection with members of the TV industrySociety business.
==Terms and DefinitionsSociety’s Committee==# YSTV is A Committee will conduct the Society’s administration. This will not operate in an abbreviation of York Student Televisionautonomous manner, but will satisfy all members.# YUSU is an abbreviation of University The democratically elected Committee must consist of York Students’ Union.:# YUM is an abbreviation of York University Media, the informal collection of media societies at the University of York.#President (Chair)# AGM is an abbreviation of Annual General Meeting.#Secretary# The terms "YSTV" and "the Society" refer to the Society’s membership as a whole.#Treasurer# An "Officer" is an member of the Society elected Plus any other members you wish to elect to a named position concerned with the running of the Society.your Committee but you must name their positions below: # The "Committee" is a subset of the Officers, defined as those roles specified in the Constitution. Committee members have certain powers and responsibilities, as laid down in # Station Director (also the Constitution and Policy, which exceed those President/Chair of the remaining Officers defined in the Policy.society);# "The # Deputy Station" refers to the rooms occupied by YSTV that are used for the production of television programmes.Director;## Production Director;## Commercial Director;## Technical Director;# "Facilities" refers to all of the rooms and equipment owned or occupied by YSTV.# Computing Officer;# "The Studio" is the room within the Station used for the set # Head of television programmes.Presentation; # "The Control Room" is the room within the Station which holds the electronic and computer equipment used in the production of programmes# Social Secretary.# "The Workshop" (colloquially referred to as All of the "Techie Room") is Committee must be current registered students of the room within the Station used for the construction and maintenance University of equipmentYork.# "in writing" means a printed or handwritten documentEach Committee shall serve one complete year, which must be signed in person.# "OB" is an abbreviation of Outside Broadcast. Any live programme produced outside of the Studio is considered an Outside Broadcastunless re-elected.
==MembershipElection of the Committee==# Ordinary The committee members are those members who have paid a membership fee and in doing so agree to abide by the rules and regulations established in this document and the current Policymust be democratically elected.# Ordinary membership is open to all, subject to the rules defined by YUSU. Ordinary Members who are not Only current members of YUSU are ineligible allowed to stand for an Officer position and may not vote in elections.# Ordinary membership may be withdrawn from any member in the event that they have committed a flagrant and wilful breach of the Society Constitution or Policy. The member committee must be notified in writing or elected by email at least six days in advance of the Station Meeting society at an AGM (see point 12), which the decision will must be taken. The member held at least once in every 12 month period, perhaps in question has the right to defend themselves time period suggested by the Activities Officer in person at the meeting or issue a written statement to the Secretary defending their actionsSocieties Timeline. The matter must # All members should be discussed, made aware of their ability to stand for election and then a majority vote will decide whether the membership is to be retracted. Anyone losing their membership forfeits their subscription. The expelled member may appeal to the YUSU Student Activities Officer if they feel their expulsion was unfair.# Honorary membership may Non-members and non YUSU members shall not be conferred upon anyone by means of a majority permitted to vote at a Station Meetingor stand for election. It may also # If any vacancies occur in the committee during the academic year, they shall be withdrawn by majority vote at a Station democratically filled as soon as is convenient via an EGM (Extraordinary General Meeting)# The Student Activities Officer can call an AGM of any society, but the member in question should receive at least six days’ noticewhich elections can be held, by email, of the impending vote. Honorary members with significant cause to do not pay a subscription. They may not serve as Officers and have no voting rights at a Station Meetingso.
==OfficersDuties of the Society’s Committee==# The activities of Society President is responsible for:## Ensuring that Society policies are adhered to## Ensuring the Society have been divided into five distinct areasCommittee contains officers named in 8. Each area has a Team of members associated with it, 2## Attending Society Officer Training and Society AGM ## Calling and each Team consists chairing meetings of one or more Officers and any other interested members. your societies committee ## Delegating tasks #* All Officers have # Being a responsibility to uphold the Society Constitution and Policy and to carry out their spokesperson/figurehead ## Maintaining committee enthusiasm ## Publicising your society ## Any other duties as defined agreed by the Constitution and PolicyCommittee. #* All Officers are expected to abide by YSTV’s Health The Society Secretary is responsible for:## Attending Society Officer Training and Safety Policy and Computing Policy and make sure that all visitors to YSTV are aware Society AGM ## Taking care of and abide by these. Failure to do so may result in ejection from the Society. society admin #* All Officers have a right of access to # Keeping the Station via the key list, their own key society’s backpages up-to the Station-date, including signatories and a right to an official Society email address. memberships ##* All Officers are expected to produce a weekly Officer Report, either orally in the Station Meeting Arranging meetings and book rooms or, preferably, a written report via the YSTV website’s Officer Reports function.venues #* All Officers are responsible for organising # Creating agendas and providing adequate training keeping minutes of new and existing meetings as necessary ## Communicating regularly with your members in areas relating to ## Being aware of key dates for your society throughout the Team to which they belong.year # Within each Team, one officership is defined as the Team Leader. Team Leader positions may not be held by more than one individual. # Collecting post from Activities Office when you receive an email## Reading society emails #* Team Leaders are # Organising your AGM (Annual General Meeting) ## Any other duties as agreed by the Committee# The Treasurer is responsible for coordinating :## Administering the activities of their Team and YSTV’s functions within their remitSociety’s finances in accordance with the Constitution, Laws and Bye Laws of YUSU## Attending Society Officer Training and Society AGM ## Learn and report directly to understand the Station Director.Students’ Union financial system #* Team Leaders are responsible # Apply for carrying out the duties annual grant and extra funding from the Union as necessary ## Keep track of any vacant officerships within their Team.all income/expenditure #* Team Leaders are expected to hold a Team meeting, open # Keep the committee and publicised to all, at least twice members informed of the society’s financial situation ## Organise fundraising or sponsorship for your Society ## Countersign every claims form and transport form ## Create a term.budget for each event and discuss with Societies Coordinator # No member may hold more than one officership. After the AGM however, vacant posts may be covered # Any other duties as agreed by assigning the responsibilities of Committee#In addition to those noted for the post to another Officer. OtherwiseSociety President above, the responsibilities fall to Station Director has the appropriate Team Leader. following duties:#* A delegate to a post is defined as an Officer who has been assigned ## To organise (with the responsibilities of an otherwise unoccupied post.#* A post to which a delegate has been assigned is defined as a delegated post.Secretary) and chair the AGM;#* The positions ## To coordinate and support the other Officers of the Society;### To ensure that the membership are kept informed of Station Director, Deputy Station Director, Production Director, Commercial Director, Technical Director, and Computing Officer (as Team Leaders) are exempt from delegation. These posts must be held by a dedicated Officer. If encouraged to participate in all the Team Leader post is vacant then Society’s activities;### To hold the responsibility is shared between code to the Station Director and Deputy Station Director.cash box;#* An Officer may only take on one delegated post in addition ## To work with YUSU and the University to their primary officership.#* An Officer can secure the continued independence of YSTV;### To be delegated to a post by a simple majority vote at a Station Meeting. This vote occurs in responsible for Health and Safety within the same way as a regular election and is open day-to all paid members. A show -day working of hands vote is sufficient, although the Officer must leave Society;### To deal with the room press andmedia (both campus and commercial), as always, any present member may request a secret ballotin association with the Commercial Director.#* Should another member (who does not hold an officership) wish to stand # The Deputy Station Director is responsible for the delegated post at a later date, a normal by-election should take place. The delegate to smooth running of the post shall be required to relinquish Station and has the following duties if :### To deputise the election decides in favour of the candidate, however if Station Director;### To be the election result is to reopen nominations, Team Leader for the delegate to the post shall continue their responsibilities.Administration Team;#* Any delegated posts will be reset at the AGM ## To act as with a first point of contact for any normal officership.internal disputes within the Society;# In ## To coordinate and support the event of an Officer failing to carry out their duties other Officers in accordance with the Society Constitution Society;### To coordinate usage of the Station and Policy or abusing their powers, a Station Meeting may take a vote of no confidence in them. The Officer must be notified in writing or by email at least six days in advance ensure fair distribution of time between producers and programmes;### To work closely with the meeting at which the vote is Social Secretary to take place. They have encourage friendship within the right to defend themselves in person at Society;### To ensure the meeting, or to issue a written statement to the Secretary upkeep of any rooms occupied by the Society defending their actions. The matter must be discussed, and to maintain a majority vote will decide whether the officership is to be retracted. Any member can request to defer the motion to the next Station Meetingpleasant working environment, and the vote to defer the motion will take place before any discussion is carried out. An individual no-confidence motion may only be deferred once.liaising with University administration where necessary;### Officers must resign if they stand To ensure that all rooms used by the Society for election to Parliament or to a sabbatical position within YUSU. meetings and OBs are left in an acceptable condition;# The '''Station Director''' ## To maintain the Station’s smooth running by ensuring that it is responsible for the Society as a whole tidy and has the following duties:#* to be the Chair of the Societyorganised;#* to ## To ensure that YSTV is promoted within YUSU the cameras are signed out, and University bodieslook after media stock;#* to call ## To maintain overall control of and chair all meetings of distribute Station keys to the Society in normal circumstances. See Section 7 for details of meetingsofficership;#* to organise and chair ## To oversee the AGM;#* to coordinate and support the other Officers upkeep of YSTV’s documentation.## The Production Director has the Society;following duties:#* to act as an initial point of contact ## To be Team Leader for general enquiries about the Society and its activities, from both within the University and from the general publicProduction Team;#* to ensure that ## To manage the membership are kept informed of and encouraged to participate in all the Society’s activitiesTeam’s budget;#* to ensure that the Constitution and Policy are in accordance with the constitution ## To encourage production of YUSU, the ordinances and regulations a wide range of the University of York and English lawhigh quality programming, and make sure that the members of YSTV are aware of law and minimise riskassisting producers if needed;#* to hold the code to the cash box and to be a signatory of any bank accounts held by the Society;#* to work with YUSU and the University to secure the continued independence # To exercise editorial control over all broadcast output, whether in-house or third-party;### To coordinate and support producers of all YSTVproductions;#* to be responsible for Health and Safety within the day-to-day working of the Society;#* to communicate the views # To liaise with all other campus societies who are interested in television coverage of their activities;### To coordinate and collate YSTV’s entries for the Society to YUSU and National Student Television Awards alongside the universityHead of Presentation;#* ## To encourage all members of the Production Team to deal feel part of the Team;### To work with the press Station Director and media (both campus Commercial Director to encourage new members to get involved with YSTV and commercial), in association with the Commercial Directorpromote new shows.## The '''Administration Team''' are responsible for Commercial Director has the maintenance of the Society’s records, both secretarial and financial, and other general administrative matters.following duties:#: The '''Deputy Station Director''' is responsible ## To be the Team Leader for the smooth running of the Station and has the following duties:Commercial Team;#::* to deputise ## To manage the Station DirectorCommercial Team’s budget;#::* to be ## To coordinate the Team Leader raising of money for the Administration TeamSociety through advertising, sponsorship and other commercial activities;#::* to act as a signatory of any bank accounts held by YSTV, ## To ensure that contracts entered into with commercial organisations are “watertight” and to keep YUSU’s details in the interests of the Society signatories current, whilst liaising with YUSU;#::* to act as a first point of contact for any internal disputes within the Society## To ensure that all contracts entered into with advertisers and sponsors are met;#::* to ## To coordinate the promotion of YSTV and its activities to students and support the other Officers in the Societygeneral public;#::* to coordinate usage ## To be responsible for the acquisition of the Station merchandise for the Society, and actively seek the best quality and ensure fair distribution of time between producers best value for the Society and programmesits members;#::* to work closely with the Social Secretary to encourage friendship ## To ensure that YSTV, both as a society and as a television station, is well promoted within the Societystudent body and the general public;#::* to ensure ## To encourage new members and the upkeep of any rooms occupied by the Society and student population to maintain a pleasant working environment, liaising interact more with University administration where necessaryYSTV;#::* to ensure that all rooms used by the Society ## To coordinate recruitment campaigns for meetings and OBs are left in an acceptable conditionnew members;#::* to maintain ## To hold the Control Room's smooth running by ensuring that it is tidy password of YSTV’s social media accounts and organised, and by monitoring the working order of equipment used be responsible for programme making;their frequent updating.## The Technical Director has the following responsibilities::* to ensure that the cameras are signed out, and look after tape stock; ###::* to maintain overall control of and distribute Station keys to To be Team Leader for the officershipTechnical Team;#::* to oversee ## To manage the upkeep of YSTV’s documentation.Technical Team budget;#: The '''Secretary''' has ## To supervise and direct the following duties:technical operations of the Society;##::* to # To ensure that all official correspondence equipment owned by the Society is dealt with appropriately, adequately maintained and brought safe to use;### To advise the attention of other Officers and/or a Station Meeting, as appropriateSociety on technical equipment purchases;#::* to ensure that records of ## To advise the Society’s membership are kept up-to-dateSociety on technical matters;#::* ## To maintain an up to ensure that detailed, completedate audit of all Society equipment, assets and accurate minutes of all Station Meetings are kept on risk assessments, alongside the YSTV website Station Director and with YUSU (when requested)Deputy Station Director;#::* ## To deliver relevant technical training to hold the Society’s Planon room bookings system password and book rooms for YSTV members when requested;all YSTV members.## The Computing Officer has the following responsibilities::* to coordinate the writing of ### To be Team Leader reports, and reports from any other Officersfor the Computing Team;#::* to work with ## To manage the Station Director to ratify the Society with YUSU.Computing Team budget;#: The '''Treasurer''' has ## To be responsible for the following duties:#::* to keep detailed operations and accurate records maintenance of all general purpose computing equipment owned by the Society’s financial statusSociety;#::* to manage ## To be responsible for the Society’s compliance with the regulations laid down by the general Station maintenance budgetUniversity of York’s IT Services;#::* to compile, in consultation with the other Officers and ## To advise the Society in general, a yearly budget proposal, when requested to do so by YUSUon purchases of computing equipment;#::* to manage the Society’s finances efficiently, including the payment ## To keep adequate backups of bills, collection of debt data and reimbursement of claims made;#::* to be a signatory of any bank accounts held software owned by the Society;#::* to hold ## To liaise with the code to the cash boxTechnical Director in matters concerning broadcast critical computing equipment;#::* to be ultimately responsible for all Team budgets. # The '''Production Team''' are responsible for # To ensure the security of all in-house productions and any rebroadcasting of third party material.network connected computer equipment;#: The '''Production Director''' has the following duties:#::* ## To control access to be Team Leader for all computers within the Production TeamStation;#::* to manage the Team’s budget;## To ensure any and all of YSTV’s network-attached broadcasting screens are serviced and functioning.## The Head of Presentation has the following responsibilities::* to encourage production of a wide range of high quality programming, assisting producers if needed;#::* ## To work with the Commercial Team to exercise editorial control over all broadcast output, whether inensure consistency between on-house or third-partyscreen and printed branding;#::* to coordinate and support producers ## To monitor the quality of all YSTV productionsoutput, and advise producers on ways to improve the appearance and technical quality of their programmes;#::* to liaise ## To work closely with all other campus societies who are interested in television coverage the Production Director to nurture producers and productions, encouraging the development of their activitieshigh quality output;#::* to coordinate ## To work closely with the individual Team Leaders to equip producers and collate YSTV’s entries for other members with the National Student Television Awards alongside the Head skills necessary to maintain high standards of Presentationoutput;#::* to encourage all members of ## To aid the Production Team Director in assessing and reviewing YSTV’s programming to continually strive to feel part produce programmes of the Teama high quality aimed appropriately at our audience;#::* ## To coordinate the logistics of YSTV’s entries to work with and attendance of the Station Director NaSTA conference and awards and Commercial Director to encourage new members to get involved with YSTV and promote new showsbe the first point of contact for NaSTA queries.#: # The '''Head of Presentation''' Social Secretary has the following dutiesresponsibility:#::* ## To encourage members of the Society to ensure a coherent socialise together;### To promote friendship and consistent brand identity for understanding between members of the StationSociety;#::* ## To organise social events for members of the Society to work with facilitate the Commercial Team to ensure consistency between on-screen and printed brandingabove;#::* ## To encourage people to monitor the quality of all output, and advise producers on ways to improve the appearance and technical quality of their programmes;#::* to work closely with the Production Director to nurture producers and productions, encouraging the development of high quality output;#::* to work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output;#::* to aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience;#::* to coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries.# The '''Commercial Team''' are responsible for YSTV’s public image and for raising money for the Society through commercial activities.#: The '''Commercial Director''' has the following duties:#::* to be the Team Leader for the Commercial Team;#::* to manage the Commercial Team’s budget;#::* to coordinate the raising of money for the Society through advertising, sponsorship and other commercial activities;#::* to ensure that contracts entered into with commercial organisations are "watertight" and in the interests of the Society, whilst liaising with YUSU;#::* to ensure that all contracts entered into with advertisers and sponsors are met;#::* to coordinate the promotion of YSTV and its activities to students and the general public;#::* to be responsible for the acquisition of merchandise for the Society, and actively seek the best quality and best value for the Society and its members;#::* to ensure that YSTV, both as a society and as a television station, is well promoted within the student body and the general public;#::* to encourage new members and the student population to interact more with YSTV;#::* to coordinate recruitment campaigns for new members;#::* to hold the password of YSTV’s social media accounts and be responsible for their frequent updating.#: The '''Social Secretary''' has the following duties:#::* to encourage members of the Society to socialise together;#::* to promote friendship and understanding between members of the Society;#::* to organise social events for members of the Society to facilitate the above;#::* to encourage people to get involved with YSTV through socials.# The '''Technical Team''' are responsible for the technical operations of the Society, the maintenance of the Society’s equipment, and liaison with other Officers of the Society with respect to technical matters.#: The '''Technical Director''' has the following duties:#::* to be Team Leader for the Technical Team;#::* to manage the Technical Team budget;#::* to supervise and direct the technical operations of the Society;#::* to ensure all equipment owned by the Society is adequately maintained;#::* to advise the Society on technical equipment purchases;#::* to advise the Society on technical matters;#::* to ensure that all equipment owned by the Society is safe to use;#::* to maintain an up to date audit of all Society equipment, assets and risk assessments, alongside the Station Director and Deputy Station Director;#::* to train all new members of YSTV in technical issues and deliver relevant technical training to all YSTV members;#::* to maintain the Studio and Workshop's smooth running by ensuring that they are tidy and organised, and by monitoring the working order of equipment used for programme making.# The '''Computing Team''' are responsible for all computer and network equipment of the Society, their operation, and maintenance.#: The '''Computing Officer''' has the following duties:#::* to be Team Leader for the Computing Team;#::* to manage the Computing Team budget;#::* to be responsible for the operations and maintenance of all general purpose computing equipment owned by the Society;#::* to be responsible for the Society’s compliance with the regulations laid down by the University of York’s IT Services;#::* to advise the Society on purchases of computing equipment;#::* to keep adequate backups of data and software owned by the Society;#::* to liaise with the Technical Director in matters concerning broadcast critical computing equipment;#::* to ensure the security of all network connected computer equipment;#::* to control access to all computers within the Station;#::* to ensure any and all of YSTV’s network-attached broadcasting screens are serviced and functioningget involved with YSTV through socials.
==Rules Dismissal and RegulationsResignation of Committee Members:==# The Society shall conduct its affairs in accordance with the constitution of YUSU, the YUSU Media Charter, OFCOM, the ordinances and regulations of the University of York, and English law. It is the Station Director’s responsibility to uphold this (see 5.6).# Further to the above, the Society shall conduct its affairs without discrimination on the grounds of gender, race, sexual orientation, religion, disability, or any other basis. Any member who feels that discrimination has occurred should contact the Station Director or YUSU Welfare Officer.# All members of the Society are required to comply with the society’s policy on health and safety matters when making use of the Society’s facilities.# The Society shall be guided by the Independent Television Commission’s Codes of Practice for Advertising and Journalism, the Advertising Standards Authority’s Code of Practice and by the NUS/NUJ Guidelines for student journalists.# No committee member of the Society shall be liable for any loss, damage or misfortune which may happen deemed to be incurred by the Society dismissed unless he or she receives during any Society business. However, this does not affect their liability for the consequences his/her term of office a vote of any wilful misconduct or negligent act on ‘no confidence’ from their partCommittee.# A decision dismissed officer may be taken by a Station Meeting (submit himself or, in herself to an emergency, by a Team Leader) inter-society vote to withdraw the use of any Society facilities from a member if it is decided that confirm or overturn the Constitution has been or would have been breacheddismissal. Any action taken by a Team Leader under this provision must Such vote shall be reported to and ratified by a subsequent Station Meetingconducted in consultation with the Societies Committee.# Keys to the Station may The resignation of an official shall not be allocated to Ordinary Members at the discretion of the Station Meeting. The holding of a key effect unless given in writing to the Studio, including those held by Team Leaders, can be removed Society President and until accepted by a majority vote at a Station Meeting. Unauthorised holding of a key may be grounds for disciplinary action involving YUSU, the University or the PoliceSocieties Committee.
==Meetings==
# Society Societies can hold committee meetings (referred to as Station Meetings) shall be held weekly during the term time of the University of York. At least 24 hours of notice is required to all members.# All Officers are required to attend Station Meetings, or present a verbal or written apology to the Secretary, Station Director, or their Team Leader, giving reasons for their absence.# If an Officer does not attend, and fails to provide an apology, for three consecutive society general meetings, a vote of no-confidence may be taken in them, in accordance with the rules laid down in section 5.4.# The meeting shall ordinarily be chaired by the Station Director. In their absence, the person present who is highest in the following list shall chair the meeting:#* Deputy Station Director#* Production Director#* Commercial Director#* Technical Director#* Computing Officer#* Treasurer#* Head of Presentation#* Social Secretary#* Secretary# The agenda for Station AGMs (Annual General Meetings is split into two sub-meetings; the ‘Officers’ Meeting’ ) and the ‘Production Meeting’. Matters likely of interest only to those involved in the running of the society should be brought to the Officers’ Meeting, though any member may attend if they wish. The separation from the Production Meeting is to allow those members only interested in production work EGMs (direct involvement in shows) to attend only the section that interests them and avoid topics such as the passing of budget funds.# The specific format of Station Extraordinary General Meetings is at the discretion of the Chair, however it is advised that they include:#* Apologies for absence#* Elections for vacant posts#* Production de-brief#* Shows going out this week#* Officer Reports and Questions #* Any other business# The Chair of the meeting may be required to defer the Chair to the next available person on the above list if they are deemed to be unfit to chair the meeting or have a perceived conflict of interest in the matter under discussion. The decision to defer the Chair shall be taken by a simple majority vote.# All binding decisions regarding the Society (except where explicitly described elsewhere in the Constitution) shall be passed by a simple majority vote of quoracy except the Chair of the meeting. Proxy votes (via a secure and sufficiently real-time method) are permitted in the case of unavoidably absent officers, agreed at the start of the meeting. Members may abstain, in which case their vote does not count towards either side. In the event of an even split, the Chair of the meeting shall have the casting vote. After the vote, the Chair should announce that the motion has been carried or defeated, and the results and voting figures noted in the Minutes.# Quorum for a Station Meeting shall be one quarter of the number of serving Officers at the time of the meeting and not less than 10% of the total number of ordinary members.# Votes should ordinarily be taken by show of hands, but any member of the society present at the meeting may request a secret ballot. In this case, the ballot should be counted by the Deputy Station Director, or in their absence, by an officer nominated by the Chair. They should pass the result to the Chair to be announced.# All Officers are expected to submit an Officer Report for the Station Meeting. They may give a verbal report if preferred at the meeting; however, a written report submitted via the website is preferred.# The Secretary should circulate copies of the Minutes of all previous meetings that await ratification, via email and the relevant folder in the Documents drive on the Station network. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true open and accurate record of the events of the meeting, and a vote may be taken to amend the document. # The Society shall hold an Annual General Meeting (AGM) once per academic year, during week 4 of the Summer term. Ten days’ notice should must be given in writing or by email advertised to all members of the Society. The AGM has the full powers of a Station Meeting and replaces it for that week. # The outgoing Committee shall review the Society Constitution and Policy in advance give at least 7 days’ notice of the an AGM to determine if revisions are required to reflect current practice or an EGM and conditions.# The Station Meeting may create (by majority vote) a working party to address specific matters. This must report be advertised to the Station Meeting on request. ==Elections==# Annual society elections take place in week 4 of the Summer term, along with the Annual General Meeting. All Society officerships come up for election. The Officers shall serve from the end of the annual election until the end of the following annual election, subject to their resignation or being deprived of their officership by a vote of no confidence at a Station Meeting.# In the event of abdication from a position, a vote of no confidence or a vacant position, a by-election may take place at any Station Meeting.# The membership and the YUSU Student Activities Officer shall be notified in writing or by email at least 7 days in advance of the election. The details of the vacant post(s) shall be included in the notification.# The Returning Officer quorum at an AGM shall be the Chair 25% of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the Secretary for the individual position. If both the Secretary and Returning Officer are standing for the same position, the duty of Returning Officer for the position passes to the next most senior position.# Members wishing to stand for election should be nominated in writing by two members of the Society. The person nominated must be present at the election for the nomination to be valid, and must publicly accept the nomination at the meeting. In the event that a nominated candidate fails to attend, the election will be postponed. Only paid or 10 members of the Society are eligible to stand.# Candidates for Officer positions must have read the YSTV Constitution and Policy before standing for election.# If more than one position is up for election, they will be decided in seniority order:#* Station Director#* Deputy Station Director#* Production Director#* Commercial Director#* Technical Director#* Computing Officer#* Secretary#* Treasurer#* Head of Presentation#* Social Secretary#* Assistant Production Director#* Assistant Commercial Director#* Deputy Technical Director#* Deputy Computing Officer#* Scheduling Manager#* OB Coordinator#* Webmaster# All candidates shall be invited to give a speech, which whichever is not to exceed five minutes for Committee positions or three minutes for all other officerships. During each speech other candidates for the same officership shall be excluded from the room. Candidates should be invited to give speeches in alphabetical order by surname. When all of the candidates have given their speech, the candidates shall return to answer questions put to them jointly. The order of answering shall be determined by the Chairmost.# Voting in all elections shall An EGM can be called by secret ballot, according to the Alternative Transferable Voting system, with the addition of an option to reopen nominations President (commonly known as RONChair). However, if there is only one candidate standing for an officership, a vote of confidence may be taken by show of hands, with the candidate excluded from the room. The candidate shall be elected if they receive more votes in favour than against.# Only paid members of the Society present at the meeting are eligible to vote. An exception may be made, at the discretion of the Chair, to allow paid members to vote remotely in real time via a secure connection.# The Returning Officer may release the Societies Committee or voting figures with the consent of all the candidates, or by membership upon written request of a majority of two thirds of the membership present at the meeting.# Any candidate who is elected to an officership shall be deemed to have resigned at the end of the meeting from any other officership that they may hold in the Society. Their new officership commences from the end of the meeting.
==The Amendments to the Society Constitution==# The Society Constitution outlines the aims, objectives, rules, regulations, and procedures of the Society as an association. It does not cover the specific rules, regulations, and procedures required in the day-to-day use of the Society’s facilities and equipment.# The Constitution may be amended by a two-thirds majority vote (abstentions should be deducted from ½ the number of those eligible to vote) of all members present at a Station General Meeting. Notice and notice of a constitutional any amendment shall must be given at delivered to the previous Station Meeting, Secretary and the membership shall be notified of the proposed amendment announced at least seven days before the vote, in writing or by emailnext AGM.# If amended, the constitution shall be re-ratified by the YUSU Student Activities Officer before coming into effect.# It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Constitution is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published.# The Society Constitution should be on display prominently within the Station, and also made available in electronic form on the Society’s website.# The Secretary should also ensure that YUSU hold an up-to-date copy of the Society Constitutionthis includes name change.
==The PolicySociety Complaints Procedure==# The Society Policy sets out This procedure allows members to raise complaints about any issues relating to the rulesclub/society, regulations, and procedures governing the day-to-day use ##The safety of activities##The standards of instruction or leadership##The standard of the society’s facilities and equipment. It covers matters such as equipment loans, production guidelines, charges used for commercial services, safety, security, purchasing, the activities##Bullying and other such mattersharassment##Disregard of YUSU’s Equal Opportunities policy.# Amendments Complaints should first be addressed to the Policy Society President (Chair). If this does not provide a satisfactory outcome, a Formal Complaint should be discussed at a Station Meeting and may be voted on by a simple majority vote of those members present at made to the meetingStudent Activities Officer in writing.# It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Policy is amended, the out YUSU’s Code of date copies are destroyed or marked as invalid, and that a new edition is publishedConduct (Bye-Law 13) will be followed in addressing Formal Complaints.# The Society Policy should In serious or unresolved cases, the member will be supported in progressing the complaint through the University's Code of Practice on display prominently within the Station, Harassment and also made available in electronic form on the Society’s website/or Complaints Procedure.
<noinclude>==Declaration (All Committee Members)==[[Category:Admin]]#As a Society Committee Member I agree to abide by, enforce and operate in accordance with this Constitution, YUSU’s Constitution, YUSU’s Policies and guidelines in the Resource Hub.[[Category:Communication]]</noinclude>(In the form as originally submitted to YUSU, each member of the committee signed below)
webdev, jira-developers, confluence-administrators, jira-users, jira-administrators, stash-administrators, crowd-administrators, confluence-users, stash-users, domain users, domain admins, ladder trained, camera trained, lighting trained, computing team, directors, technical assistants
163
edits