Difference between revisions of "YSTV Constitution"

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==Purpose of this document==
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<div style="margin-bottom: .5em; float: right; padding: .5em 0 .8em 1.4em; background: none; width: auto;">__TOC__</div>
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* To assist future committees in the production of a Constitution that outlines their duties, responsibilities and guidance’s which members are expected to abide by.
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* To provide YUSU with details about the Society.
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==Name of the Society==
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# The Society’s name shall be York Student Television Society.  It will be referred to henceforth as the ‘Society’.
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# Those chosen to collectively represent the ‘Society’, shall be referred to as the ‘Committee’.
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==Aims and Objectives of the Society==
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# The aims and objectives of the Society are to promote the interests of the given activity amongst members of the Society.
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# To provide an opportunity for members of the Society to meet and participate in the given activities together.
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# To act on behalf of and in the interests of the Society members.
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# To assist in the safe education and introduction of students to the given activity through the use of courses and experienced members.
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# These aims shall be:   
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## To provide a television service to the University of York campus;
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## To produce original programme content of interest and relevance to the Society’s membership and the student body;
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## To provide opportunities for members to meet and network with members of the TV industry.
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# These objectives shall be:
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## To provide coverage, where possible and desired, of campus events such as Woodstock, Roses, Elections, Summer Ball and Freshers;
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## To provide resources and framework for members to make productions of their choosing, subject to approval by the Society as defined in the Policy;
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## To provide a method of broadcasting content, open to all productions and freely accessible to the public;
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## To maintain links with the substantial network of YSTV alumni, and develop links with the television industry.
  
==Introduction==
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==Code of Practise==
<div style="margin-bottom: .5em; float: right; padding: .5em 0 .8em 1.4em; background: none; width: auto;">__TOC__</div>
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# A member must not participate in or omit to mention anything which might cause injury/damage to themselves or others.
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# All members must adhere to the health and safety rules and procedures of YUSU, the society and the University.
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# No members should attend workshops, activities and meetings under the influence of drink and/or drugs.
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# No member should undertake any action that may bring the reputation of the society, YUSU or the University into disrepute.
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# Respect the different viewpoints of the society members if different from your own.
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# Respect the property of the University, YUSU, the society and society members.
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# All members should have access to the contact details of the whole committee.
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# The Committee shall oversee health and safety, coordinate safety checks and PAT test electrical goods owned by the society.
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# Participant selection for society activities should be objective.
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# Socials (and the activities within) are opt-in only and shall have no bearing on any status within the society, and/or society elections.
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# Drinking should not be the theme of the social and members should be able to take part in all activities whether drinking alcohol or not.
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# Members of YUSU will not apply what may be perceived as peer pressure upon individuals in any social situation.
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# Breaches of this code of practise may result in a disciplinary hearing carried out by the Student Activities Officer.
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# Additional Code of Practice:
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## Additional code of practice for the Society may be found in the YSTV Policy.
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==Membership of the Society==
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# Membership of the Society will be open to all registered students of the Union of the University of York.  
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# Membership of the Society, in addition to point 4.1, will be open to individuals who recognise the potential dangers of the given activity.  Members shall be aware of these risks and agree to be responsible for their own actions.
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==Management of the Society==
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# Management of the Society will be entrusted to the Committee (see point 8.0).
  
'''''York Student Television''''' (often referred to as '''''YSTV''''') is a student society based at the University of York which provides a television service to the staff and students of the University. This document sets out the details of how the Society is organised and administered, and should be read within the context of both the current Society Policy (see section 10) and with the constitution of YUSU (the University of York Students’ Union, at [http://yusu.org/ yusu.org]).
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==Rules of the Society==
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# The Committee shall have the power to set Society rules, in accordance with the Society Constitution.
  
==Aims and Objectives==
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==Society Finance==
The Society aims to provide a television service to the University of York campus, and involve its members in all aspects of the operations of this service. As a part of this, the Society seeks to produce original programme content of interest and relevance to the Society’s membership and to the student body at large. It seeks to extend the opportunity to produce TV to as many students as possible at the University of York and to provide opportunities, wherever possible, for members to meet and network with members of the TV industry.
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# All the Society’s funds will be lodged with the Students’ Union; all monies should be banked with the YUSU Finance Office.
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# The President (Chair), Secretary and Treasurer shall automatically be signatories to accounts opened by the society. YUSU must always have an up-to-date signatory list.
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# Two of these signatories shall be required for each expense claim and for any contract or undertaking, financial or otherwise, on behalf of the society; one of which must the treasurers.
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# The society’s own funds accounts shall be available for inspection at any reasonable time by any member of the society on the online membership list, or by the Student Activities Officer or the YUSU Societies Coordinator.
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# An annual membership fee is required from all Society members, unless the Society states otherwise, and agrees not to receive YUSU grant.  The Committee, who are also responsible for its collection, determines this fee.
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# Students’ Union members shall receive no payment from the Society, except in legitimate expenses incurred in connection with the Society business.
  
==Terms and Definitions==
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==Society’s Committee==
# YSTV is an abbreviation of York Student Television.
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# A Committee will conduct the Society’s administration. This will not operate in an autonomous manner, but will satisfy all members.
# YUSU is an abbreviation of University of York Students’ Union.
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# The democratically elected Committee must consist of:
# YUM is an abbreviation of York University Media, the informal collection of media societies at the University of York.
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##President (Chair)
# AGM is an abbreviation of Annual General Meeting.
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##Secretary
# The terms "YSTV" and "the Society" refer to the Society’s membership as a whole.
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##Treasurer
# An "Officer" is an member of the Society elected to a named position concerned with the running of the Society.
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#Plus any other members you wish to elect to your Committee but you must name their positions below: 
# The "Committee" is a subset of the Officers, defined as those roles specified in the Constitution. Committee members have certain powers and responsibilities, as laid down in the Constitution and Policy, which exceed those of the remaining Officers defined in the Policy.
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## Station Director (also the President/Chair of the society);
# "The Station" refers to the rooms occupied by YSTV that are used for the production of television programmes.
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## Deputy Station Director;
# "Facilities" refers to all of the rooms and equipment owned or occupied by YSTV.
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## Production Director;
# "The Studio" is the room within the Station used for the set of television programmes.
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## Commercial Director;
# "The Control Room" is the room within the Station which holds the electronic and computer equipment used in the production of programmes.
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## Technical Director;
# "The Workshop" (colloquially referred to as the "Techie Room") is the room within the Station used for the construction and maintenance of equipment.
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## Computing Officer;
# "in writing" means a printed or handwritten document, which must be signed in person.
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## Head of Presentation;       
# "OB" is an abbreviation of Outside Broadcast. Any live programme produced outside of the Studio is considered an Outside Broadcast.
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## Social Secretary.
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# All of the Committee must be current registered students of the University of York.
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# Each Committee shall serve one complete year, unless re-elected.
  
==Membership==
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==Election of the Committee==
# Ordinary members are those members who have paid a membership fee and in doing so agree to abide by the rules and regulations established in this document and the current Policy.
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# The committee members must be democratically elected.
# Ordinary membership is open to all, subject to the rules defined by YUSU. Ordinary Members who are not members of YUSU are ineligible for an Officer position and may not vote in elections.
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# Only current members are allowed to stand for elections.
# Ordinary membership may be withdrawn from any member in the event that they have committed a flagrant and wilful breach of the Society Constitution or Policy. The member must be notified in writing or by email at least six days in advance of the Station Meeting at which the decision will be taken. The member in question has the right to defend themselves in person at the meeting or issue a written statement to the Secretary defending their actions. The matter must be discussed, and then a majority vote will decide whether the membership is to be retracted. Anyone losing their membership forfeits their subscription. The expelled member may appeal to the YUSU Student Activities Officer if they feel their expulsion was unfair.
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# The committee must be elected by the society at an AGM (see point 12), which must be held at least once in every 12 month period, perhaps in the time period suggested by the Activities Officer in the Societies Timeline.
# Honorary membership may be conferred upon anyone by means of a majority vote at a Station Meeting. It may also be withdrawn by majority vote at a Station Meeting, but the member in question should receive at least six days’ notice, by email, of the impending vote. Honorary members do not pay a subscription. They may not serve as Officers and have no voting rights at a Station Meeting.
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# All members should be made aware of their ability to stand for election and vote.
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# Non-members and non YUSU members shall not be permitted to vote or stand for election.  
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# If any vacancies occur in the committee during the academic year, they shall be democratically filled as soon as is convenient via an EGM (Extraordinary General Meeting)
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# The Student Activities Officer can call an AGM of any society, at which elections can be held, with significant cause to do so.
  
==Officers==
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==Duties of the Society’s Committee==
# The activities of the Society have been divided into five distinct areas. Each area has a Team of members associated with it, and each Team consists of one or more Officers and any other interested members.
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# The Society President is responsible for:
#* All Officers have a responsibility to uphold the Society Constitution and Policy and to carry out their duties as defined by the Constitution and Policy.  
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## Ensuring that Society policies are adhered to
#* All Officers are expected to abide by YSTV’s Health and Safety Policy and Computing Policy and make sure that all visitors to YSTV are aware of and abide by these. Failure to do so may result in ejection from the Society.
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## Ensuring the Society Committee contains officers named in 8.2
#* All Officers have a right of access to the Station via the key list, their own key to the Station, and a right to an official Society email address.
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## Attending Society Officer Training and Society AGM
#* All Officers are expected to produce a weekly Officer Report, either orally in the Station Meeting or, preferably, a written report via the YSTV website’s Officer Reports function.
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## Calling and chairing meetings of your societies committee
#* All Officers are responsible for organising and providing adequate training of new and existing members in areas relating to the Team to which they belong.
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## Delegating tasks
# Within each Team, one officership is defined as the Team Leader. Team Leader positions may not be held by more than one individual.
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## Being a spokesperson/figurehead
#* Team Leaders are responsible for coordinating the activities of their Team and YSTV’s functions within their remit, and report directly to the Station Director.
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## Maintaining committee enthusiasm
#* Team Leaders are responsible for carrying out the duties of any vacant officerships within their Team.
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## Publicising your society
#* Team Leaders are expected to hold a Team meeting, open and publicised to all, at least twice a term.
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## Any other duties as agreed by the Committee.
# No member may hold more than one officership. After the AGM however, vacant posts may be covered by assigning the responsibilities of the post to another Officer. Otherwise, the responsibilities fall to the appropriate Team Leader.
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# The Society Secretary is responsible for:
#* A delegate to a post is defined as an Officer who has been assigned the responsibilities of an otherwise unoccupied post.
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## Attending Society Officer Training and Society AGM
#* A post to which a delegate has been assigned is defined as a delegated post.
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## Taking care of society admin
#* The positions of Station Director, Deputy Station Director, Production Director, Commercial Director, Technical Director, and Computing Officer (as Team Leaders) are exempt from delegation. These posts must be held by a dedicated Officer. If the Team Leader post is vacant then the responsibility is shared between the Station Director and Deputy Station Director.
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## Keeping the society’s backpages up-to-date, including signatories and memberships
#* An Officer may only take on one delegated post in addition to their primary officership.
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## Arranging meetings and book rooms or venues
#* An Officer can be delegated to a post by a simple majority vote at a Station Meeting. This vote occurs in the same way as a regular election and is open to all paid members. A show of hands vote is sufficient, although the Officer must leave the room and, as always, any present member may request a secret ballot.
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## Creating agendas and keeping minutes of meetings as necessary
#* Should another member (who does not hold an officership) wish to stand for the delegated post at a later date, a normal by-election should take place. The delegate to the post shall be required to relinquish the duties if the election decides in favour of the candidate, however if the election result is to reopen nominations, the delegate to the post shall continue their responsibilities.
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## Communicating regularly with your members  
#* Any delegated posts will be reset at the AGM as with any normal officership.
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## Being aware of key dates for your society throughout the year
# In the event of an Officer failing to carry out their duties in accordance with the Society Constitution and Policy or abusing their powers, a Station Meeting may take a vote of no confidence in them. The Officer must be notified in writing or by email at least six days in advance of the meeting at which the vote is to take place. They have the right to defend themselves in person at the meeting, or to issue a written statement to the Secretary of the Society defending their actions. The matter must be discussed, and a majority vote will decide whether the officership is to be retracted. Any member can request to defer the motion to the next Station Meeting, and the vote to defer the motion will take place before any discussion is carried out. An individual no-confidence motion may only be deferred once.
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## Collecting post from Activities Office when you receive an email
# Officers must resign if they stand for election to Parliament or to a sabbatical position within YUSU.
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## Reading society emails
# The '''Station Director''' is responsible for the Society as a whole and has the following duties:
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## Organising your AGM (Annual General Meeting)
#* to be the Chair of the Society;
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## Any other duties as agreed by the Committee
#* to ensure that YSTV is promoted within YUSU and University bodies;
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# The Treasurer is responsible for:
#* to call and chair all meetings of the Society in normal circumstances. See Section 7 for details of meetings;
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## Administering the Society’s finances in accordance with the Constitution, Laws and Bye Laws of YUSU
#* to organise and chair the AGM;
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## Attending Society Officer Training and Society AGM
#* to coordinate and support the other Officers of the Society;
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## Learn and understand the Students’ Union financial system
#* to act as an initial point of contact for general enquiries about the Society and its activities, from both within the University and from the general public;
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## Apply for the annual grant and extra funding from the Union as necessary
#* to ensure that the membership are kept informed of and encouraged to participate in all the Society’s activities;
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## Keep track of all income/expenditure
#* to ensure that the Constitution and Policy are in accordance with the constitution of YUSU, the ordinances and regulations of the University of York and English law, and make sure that the members of YSTV are aware of law and minimise risk;
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## Keep the committee and members informed of the society’s financial situation
#* to hold the code to the cash box and to be a signatory of any bank accounts held by the Society;
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## Organise fundraising or sponsorship for your Society
#* to work with YUSU and the University to secure the continued independence of YSTV;
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## Countersign every claims form and transport form
#* to be responsible for Health and Safety within the day-to-day working of the Society;
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## Create a budget for each event and discuss with Societies Coordinator
#* to communicate the views of the Society to YUSU and the university;
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## Any other duties as agreed by the Committee
#* to deal with the press and media (both campus and commercial), in association with the Commercial Director.
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#In addition to those noted for the Society President above, the Station Director has the following duties:
# The '''Administration Team''' are responsible for the maintenance of the Society’s records, both secretarial and financial, and other general administrative matters.
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### To organise (with the Secretary) and chair the AGM;
#: The '''Deputy Station Director''' is responsible for the smooth running of the Station and has the following duties:
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### To coordinate and support the other Officers of the Society;
#::* to deputise the Station Director;
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### To ensure that the membership are kept informed of and encouraged to participate in all the Society’s activities;
#::* to be the Team Leader for the Administration Team;
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### To hold the code to the cash box;
#::* to act as a signatory of any bank accounts held by YSTV, and to keep YUSU’s details of Society signatories current;
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### To work with YUSU and the University to secure the continued independence of YSTV;
#::* to act as a first point of contact for any internal disputes within the Society;
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### To be responsible for Health and Safety within the day-to-day working of the Society;
#::* to coordinate and support the other Officers in the Society;
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### To deal with the press and media (both campus and commercial), in association with the Commercial Director.
#::* to coordinate usage of the Station and ensure fair distribution of time between producers and programmes;
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## The Deputy Station Director is responsible for the smooth running of the Station and has the following duties:
#::* to work closely with the Social Secretary to encourage friendship within the Society;
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### To deputise the Station Director;
#::* to ensure the upkeep of any rooms occupied by the Society and to maintain a pleasant working environment, liaising with University administration where necessary;
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### To be the Team Leader for the Administration Team;
#::* to ensure that all rooms used by the Society for meetings and OBs are left in an acceptable condition;
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### To act as a first point of contact for any internal disputes within the Society;
#::* to maintain the Control Room's smooth running by ensuring that it is tidy and organised, and by monitoring the working order of equipment used for programme making;
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### To coordinate and support the other Officers in the Society;
#::* to ensure that the cameras are signed out, and look after tape stock;
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### To coordinate usage of the Station and ensure fair distribution of time between producers and programmes;
#::* to maintain overall control of and distribute Station keys to the officership;
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### To work closely with the Social Secretary to encourage friendship within the Society;
#::* to oversee the upkeep of YSTV’s documentation.
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### To ensure the upkeep of any rooms occupied by the Society and to maintain a pleasant working environment, liaising with University administration where necessary;
#: The '''Secretary''' has the following duties:
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### To ensure that all rooms used by the Society for meetings and OBs are left in an acceptable condition;
#::* to ensure that all official correspondence is dealt with appropriately, and brought to the attention of other Officers and/or a Station Meeting, as appropriate;
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### To maintain the Station’s smooth running by ensuring that it is tidy and organised;
#::* to ensure that records of the Society’s membership are kept up-to-date;
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### To ensure that the cameras are signed out, and look after media stock;
#::* to ensure that detailed, complete, and accurate minutes of all Station Meetings are kept on the YSTV website and with YUSU (when requested);
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### To maintain overall control of and distribute Station keys to the officership;
#::* to hold the Society’s Planon room bookings system password and book rooms for YSTV members when requested;
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### To oversee the upkeep of YSTV’s documentation.
#::* to coordinate the writing of Team Leader reports, and reports from any other Officers;
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## The Production Director has the following duties:
#::* to work with the Station Director to ratify the Society with YUSU.
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### To be Team Leader for the Production Team;
#: The '''Treasurer''' has the following duties:
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### To manage the Team’s budget;
#::* to keep detailed and accurate records of the Society’s financial status;
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### To encourage production of a wide range of high quality programming, assisting producers if needed;
#::* to manage the general Station maintenance budget;
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### To exercise editorial control over all broadcast output, whether in-house or third-party;
#::* to compile, in consultation with the other Officers and the Society in general, a yearly budget proposal, when requested to do so by YUSU;
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### To coordinate and support producers of all YSTV productions;
#::* to manage the Society’s finances efficiently, including the payment of bills, collection of debt and reimbursement of claims made;
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### To liaise with all other campus societies who are interested in television coverage of their activities;
#::* to be a signatory of any bank accounts held by the Society;
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### To coordinate and collate YSTV’s entries for the National Student Television Awards alongside the Head of Presentation;
#::* to hold the code to the cash box;
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### To encourage all members of the Production Team to feel part of the Team;
#::* to be ultimately responsible for all Team budgets.
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### To work with the Station Director and Commercial Director to encourage new members to get involved with YSTV and promote new shows.
# The '''Production Team''' are responsible for all in-house productions and any rebroadcasting of third party material.
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## The Commercial Director has the following duties:
#: The '''Production Director''' has the following duties:
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### To be the Team Leader for the Commercial Team;
#::* to be Team Leader for the Production Team;
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### To manage the Commercial Team’s budget;
#::* to manage the Team’s budget;
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### To coordinate the raising of money for the Society through advertising, sponsorship and other commercial activities;
#::* to encourage production of a wide range of high quality programming, assisting producers if needed;
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### To ensure that contracts entered into with commercial organisations are “watertight” and in the interests of the Society, whilst liaising with YUSU;
#::* to exercise editorial control over all broadcast output, whether in-house or third-party;
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### To ensure that all contracts entered into with advertisers and sponsors are met;
#::* to coordinate and support producers of all YSTV productions;
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### To coordinate the promotion of YSTV and its activities to students and the general public;
#::* to liaise with all other campus societies who are interested in television coverage of their activities;
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### To be responsible for the acquisition of merchandise for the Society, and actively seek the best quality and best value for the Society and its members;
#::* to coordinate and collate YSTV’s entries for the National Student Television Awards alongside the Head of Presentation;
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### To ensure that YSTV, both as a society and as a television station, is well promoted within the student body and the general public;
#::* to encourage all members of the Production Team to feel part of the Team;
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### To encourage new members and the student population to interact more with YSTV;
#::* to work with the Station Director and Commercial Director to encourage new members to get involved with YSTV and promote new shows.
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### To coordinate recruitment campaigns for new members;
#: The '''Head of Presentation''' has the following duties:
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### To hold the password of YSTV’s social media accounts and be responsible for their frequent updating.
#::* to ensure a coherent and consistent brand identity for the Station;
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## The Technical Director has the following responsibilities:
#::* to work with the Commercial Team to ensure consistency between on-screen and printed branding;
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### To be Team Leader for the Technical Team;
#::* to monitor the quality of all output, and advise producers on ways to improve the appearance and technical quality of their programmes;
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### To manage the Technical Team budget;
#::* to work closely with the Production Director to nurture producers and productions, encouraging the development of high quality output;
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### To supervise and direct the technical operations of the Society;
#::* to work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output;
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### To ensure all equipment owned by the Society is adequately maintained and safe to use;
#::* to aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience;
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### To advise the Society on technical equipment purchases;
#::* to coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries.
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### To advise the Society on technical matters;
# The '''Commercial Team''' are responsible for YSTV’s public image and for raising money for the Society through commercial activities.
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### To maintain an up to date audit of all Society equipment, assets and risk assessments, alongside the Station Director and Deputy Station Director;
#: The '''Commercial Director''' has the following duties:
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### To deliver relevant technical training to all YSTV members.
#::* to be the Team Leader for the Commercial Team;
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## The Computing Officer has the following responsibilities:
#::* to manage the Commercial Team’s budget;
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### To be Team Leader for the Computing Team;
#::* to coordinate the raising of money for the Society through advertising, sponsorship and other commercial activities;
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### To manage the Computing Team budget;
#::* to ensure that contracts entered into with commercial organisations are "watertight" and in the interests of the Society, whilst liaising with YUSU;
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### To be responsible for the operations and maintenance of all general purpose computing equipment owned by the Society;
#::* to ensure that all contracts entered into with advertisers and sponsors are met;
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### To be responsible for the Society’s compliance with the regulations laid down by the University of York’s IT Services;
#::* to coordinate the promotion of YSTV and its activities to students and the general public;
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### To advise the Society on purchases of computing equipment;
#::* to be responsible for the acquisition of merchandise for the Society, and actively seek the best quality and best value for the Society and its members;
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### To keep adequate backups of data and software owned by the Society;
#::* to ensure that YSTV, both as a society and as a television station, is well promoted within the student body and the general public;
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### To liaise with the Technical Director in matters concerning broadcast critical computing equipment;
#::* to encourage new members and the student population to interact more with YSTV;
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### To ensure the security of all network connected computer equipment;
#::* to coordinate recruitment campaigns for new members;
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### To control access to all computers within the Station;
#::* to hold the password of YSTV’s social media accounts and be responsible for their frequent updating.
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### To ensure any and all of YSTV’s network-attached broadcasting screens are serviced and functioning.
#: The '''Social Secretary''' has the following duties:
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## The Head of Presentation has the following responsibilities:
#::* to encourage members of the Society to socialise together;
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### To work with the Commercial Team to ensure consistency between on-screen and printed branding;
#::* to promote friendship and understanding between members of the Society;
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### To monitor the quality of all output, and advise producers on ways to improve the appearance and technical quality of their programmes;
#::* to organise social events for members of the Society to facilitate the above;
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### To work closely with the Production Director to nurture producers and productions, encouraging the development of high quality output;
#::* to encourage people to get involved with YSTV through socials.
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### To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output;
# The '''Technical Team''' are responsible for the technical operations of the Society, the maintenance of the Society’s equipment, and liaison with other Officers of the Society with respect to technical matters.
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### To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience;
#: The '''Technical Director''' has the following duties:
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### To coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries.
#::* to be Team Leader for the Technical Team;
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## The Social Secretary has the following responsibility:
#::* to manage the Technical Team budget;
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### To encourage members of the Society to socialise together;
#::* to supervise and direct the technical operations of the Society;
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### To promote friendship and understanding between members of the Society;
#::* to ensure all equipment owned by the Society is adequately maintained;
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### To organise social events for members of the Society to facilitate the above;
#::* to advise the Society on technical equipment purchases;
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### To encourage people to get involved with YSTV through socials.
#::* to advise the Society on technical matters;
 
#::* to ensure that all equipment owned by the Society is safe to use;
 
#::* to maintain an up to date audit of all Society equipment, assets and risk assessments, alongside the Station Director and Deputy Station Director;
 
#::* to train all new members of YSTV in technical issues and deliver relevant technical training to all YSTV members;
 
#::* to maintain the Studio and Workshop's smooth running by ensuring that they are tidy and organised, and by monitoring the working order of equipment used for programme making.
 
# The '''Computing Team''' are responsible for all computer and network equipment of the Society, their operation, and maintenance.
 
#: The '''Computing Officer''' has the following duties:
 
#::* to be Team Leader for the Computing Team;
 
#::* to manage the Computing Team budget;
 
#::* to be responsible for the operations and maintenance of all general purpose computing equipment owned by the Society;
 
#::* to be responsible for the Society’s compliance with the regulations laid down by the University of York’s IT Services;
 
#::* to advise the Society on purchases of computing equipment;
 
#::* to keep adequate backups of data and software owned by the Society;
 
#::* to liaise with the Technical Director in matters concerning broadcast critical computing equipment;
 
#::* to ensure the security of all network connected computer equipment;
 
#::* to control access to all computers within the Station;
 
#::* to ensure any and all of YSTV’s network-attached broadcasting screens are serviced and functioning.
 
  
==Rules and Regulations==
+
==Dismissal and Resignation of Committee Members:==
# The Society shall conduct its affairs in accordance with the constitution of YUSU, the YUSU Media Charter, OFCOM, the ordinances and regulations of the University of York, and English law. It is the Station Director’s responsibility to uphold this (see 5.6).
+
#No committee member shall be deemed to be dismissed unless he or she receives during his/her term of office a vote of ‘no confidence’ from their Committee.
# Further to the above, the Society shall conduct its affairs without discrimination on the grounds of gender, race, sexual orientation, religion, disability, or any other basis. Any member who feels that discrimination has occurred should contact the Station Director or YUSU Welfare Officer.
+
#A dismissed officer may submit himself or herself to an inter-society vote to confirm or overturn the dismissal. Such vote shall be conducted in consultation with the Societies Committee.
# All members of the Society are required to comply with the society’s policy on health and safety matters when making use of the Society’s facilities.
+
#The resignation of an official shall not be of effect unless given in writing to the Society President and until accepted by the Societies Committee.
# The Society shall be guided by the Independent Television Commission’s Codes of Practice for Advertising and Journalism, the Advertising Standards Authority’s Code of Practice and by the NUS/NUJ Guidelines for student journalists.
 
# No member of the Society shall be liable for any loss, damage or misfortune which may happen to be incurred by the Society during any Society business. However, this does not affect their liability for the consequences of any wilful misconduct or negligent act on their part.
 
# A decision may be taken by a Station Meeting (or, in an emergency, by a Team Leader) to withdraw the use of any Society facilities from a member if it is decided that the Constitution has been or would have been breached. Any action taken by a Team Leader under this provision must be reported to and ratified by a subsequent Station Meeting.
 
# Keys to the Station may be allocated to Ordinary Members at the discretion of the Station Meeting. The holding of a key to the Studio, including those held by Team Leaders, can be removed by a majority vote at a Station Meeting. Unauthorised holding of a key may be grounds for disciplinary action involving YUSU, the University or the Police.
 
  
 
==Meetings==
 
==Meetings==
# Society meetings (referred to as Station Meetings) shall be held weekly during the term time of the University of York. At least 24 hours of notice is required to all members.
+
#Societies can hold committee meetings, general meetings, AGMs (Annual General Meetings) and EGMs (Extraordinary General Meetings).
# All Officers are required to attend Station Meetings, or present a verbal or written apology to the Secretary, Station Director, or their Team Leader, giving reasons for their absence.
+
#All meetings are open and must be advertised to all members.
# If an Officer does not attend, and fails to provide an apology, for three consecutive society meetings, a vote of no-confidence may be taken in them, in accordance with the rules laid down in section 5.4.
+
#The Committee shall give at least 7 days’ notice of an AGM or an EGM and be advertised to the society and the Student Activities Officer
# The meeting shall ordinarily be chaired by the Station Director. In their absence, the person present who is highest in the following list shall chair the meeting:
+
#The quorum at an AGM shall be 25% of the members of the Society or 10 members, whichever is the most.
#* Deputy Station Director
+
#An EGM can be called by the President (Chair), Societies Committee or voting membership upon written request.
#* Production Director
 
#* Commercial Director
 
#* Technical Director
 
#* Computing Officer
 
#* Treasurer
 
#* Head of Presentation
 
#* Social Secretary
 
#* Secretary
 
# The agenda for Station Meetings is split into two sub-meetings; the ‘Officers’ Meeting’ and the ‘Production Meeting’. Matters likely of interest only to those involved in the running of the society should be brought to the Officers’ Meeting, though any member may attend if they wish. The separation from the Production Meeting is to allow those members only interested in production work (direct involvement in shows) to attend only the section that interests them and avoid topics such as the passing of budget funds.
 
# The specific format of Station Meetings is at the discretion of the Chair, however it is advised that they include:
 
#* Apologies for absence
 
#* Elections for vacant posts
 
#* Production de-brief
 
#* Shows going out this week
 
#* Officer Reports and Questions
 
#* Any other business
 
# The Chair of the meeting may be required to defer the Chair to the next available person on the above list if they are deemed to be unfit to chair the meeting or have a perceived conflict of interest in the matter under discussion. The decision to defer the Chair shall be taken by a simple majority vote.
 
# All binding decisions regarding the Society (except where explicitly described elsewhere in the Constitution) shall be passed by a simple majority vote of quoracy except the Chair of the meeting. Proxy votes (via a secure and sufficiently real-time method) are permitted in the case of unavoidably absent officers, agreed at the start of the meeting. Members may abstain, in which case their vote does not count towards either side. In the event of an even split, the Chair of the meeting shall have the casting vote. After the vote, the Chair should announce that the motion has been carried or defeated, and the results and voting figures noted in the Minutes.
 
# Quorum for a Station Meeting shall be one quarter of the number of serving Officers at the time of the meeting and not less than 10% of the total number of ordinary members.
 
# Votes should ordinarily be taken by show of hands, but any member of the society present at the meeting may request a secret ballot. In this case, the ballot should be counted by the Deputy Station Director, or in their absence, by an officer nominated by the Chair. They should pass the result to the Chair to be announced.
 
# All Officers are expected to submit an Officer Report for the Station Meeting. They may give a verbal report if preferred at the meeting; however, a written report submitted via the website is preferred.
 
# The Secretary should circulate copies of the Minutes of all previous meetings that await ratification, via email and the relevant folder in the Documents drive on the Station network. The Minutes should be circulated to the membership within two days of the Station Meeting. A member may contest that the Minutes are a true and accurate record of the events of the meeting, and a vote may be taken to amend the document.
 
# The Society shall hold an Annual General Meeting (AGM) once per academic year, during week 4 of the Summer term. Ten days’ notice should be given in writing or by email to all members of the Society. The AGM has the full powers of a Station Meeting and replaces it for that week.  
 
# The outgoing Committee shall review the Society Constitution and Policy in advance of the AGM to determine if revisions are required to reflect current practice and conditions.
 
# The Station Meeting may create (by majority vote) a working party to address specific matters. This must report to the Station Meeting on request.
 
 
 
==Elections==
 
# Annual society elections take place in week 4 of the Summer term, along with the Annual General Meeting. All Society officerships come up for election. The Officers shall serve from the end of the annual election until the end of the following annual election, subject to their resignation or being deprived of their officership by a vote of no confidence at a Station Meeting.
 
# In the event of abdication from a position, a vote of no confidence or a vacant position, a by-election may take place at any Station Meeting.
 
# The membership and the YUSU Student Activities Officer shall be notified in writing or by email at least 7 days in advance of the election. The details of the vacant post(s) shall be included in the notification.
 
# The Returning Officer shall be the Chair of the Station Meeting, as described above. They are entitled to vote in the elections or abstain as they wish. If the Returning Officer wishes to stand for an individual officership they must pass the Chair of the meeting to the Secretary for the individual position. If both the Secretary and Returning Officer are standing for the same position, the duty of Returning Officer for the position passes to the next most senior position.
 
# Members wishing to stand for election should be nominated in writing by two members of the Society. The person nominated must be present at the election for the nomination to be valid, and must publicly accept the nomination at the meeting. In the event that a nominated candidate fails to attend, the election will be postponed. Only paid members of the Society are eligible to stand.
 
# Candidates for Officer positions must have read the YSTV Constitution and Policy before standing for election.
 
# If more than one position is up for election, they will be decided in seniority order:
 
#* Station Director
 
#* Deputy Station Director
 
#* Production Director
 
#* Commercial Director
 
#* Technical Director
 
#* Computing Officer
 
#* Secretary
 
#* Treasurer
 
#* Head of Presentation
 
#* Social Secretary
 
#* Assistant Production Director
 
#* Assistant Commercial Director
 
#* Deputy Technical Director
 
#* Deputy Computing Officer
 
#* Scheduling Manager
 
#* OB Coordinator
 
#* Webmaster
 
# All candidates shall be invited to give a speech, which is not to exceed five minutes for Committee positions or three minutes for all other officerships. During each speech other candidates for the same officership shall be excluded from the room. Candidates should be invited to give speeches in alphabetical order by surname. When all of the candidates have given their speech, the candidates shall return to answer questions put to them jointly. The order of answering shall be determined by the Chair.
 
# Voting in all elections shall be by secret ballot, according to the Alternative Transferable Voting system, with the addition of an option to reopen nominations (commonly known as RON). However, if there is only one candidate standing for an officership, a vote of confidence may be taken by show of hands, with the candidate excluded from the room. The candidate shall be elected if they receive more votes in favour than against.
 
# Only paid members of the Society present at the meeting are eligible to vote. An exception may be made, at the discretion of the Chair, to allow paid members to vote remotely in real time via a secure connection.
 
# The Returning Officer may release the voting figures with the consent of all the candidates, or by request of a majority of two thirds of the membership present at the meeting.
 
# Any candidate who is elected to an officership shall be deemed to have resigned at the end of the meeting from any other officership that they may hold in the Society. Their new officership commences from the end of the meeting.
 
  
==The Constitution==
+
==Amendments to the Society Constitution==
# The Society Constitution outlines the aims, objectives, rules, regulations, and procedures of the Society as an association. It does not cover the specific rules, regulations, and procedures required in the day-to-day use of the Society’s facilities and equipment.
+
#The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the Secretary and announced at the next AGM.
# The Constitution may be amended by a two-thirds majority vote (abstentions should be deducted from the number of those eligible to vote) of all members present at a Station Meeting. Notice of a constitutional amendment shall be given at the previous Station Meeting, and the membership shall be notified of the proposed amendment at least seven days before the vote, in writing or by email.
+
#If amended, the constitution shall be re-ratified by the Student Activities Officer before coming into effect, this includes name change.
# If amended, the constitution shall be re-ratified by the YUSU Student Activities Officer before coming into effect.
 
# It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Constitution is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published.
 
# The Society Constitution should be on display prominently within the Station, and also made available in electronic form on the Society’s website.
 
# The Secretary should also ensure that YUSU hold an up-to-date copy of the Society Constitution.
 
  
==The Policy==
+
==Society Complaints Procedure==
# The Society Policy sets out the rules, regulations, and procedures governing the day-to-day use of the society’s facilities and equipment. It covers matters such as equipment loans, production guidelines, charges for commercial services, safety, security, purchasing, and other such matters.
+
#This procedure allows members to raise complaints about any issues relating to the club/society,  
# Amendments to the Policy should be discussed at a Station Meeting and may be voted on by a simple majority vote of those members present at the meeting.
+
##The safety of activities
# It is the Secretary and Computing Officer’s joint responsibility to ensure that whenever the Policy is amended, the out of date copies are destroyed or marked as invalid, and that a new edition is published.
+
##The standards of instruction or leadership
# The Society Policy should be on display prominently within the Station, and also made available in electronic form on the Society’s website.
+
##The standard of equipment used for the activities
 +
##Bullying and harassment
 +
##Disregard of YUSU’s Equal Opportunities policy.
 +
#Complaints should first be addressed to the Society President (Chair). If this does not provide a satisfactory outcome, a Formal Complaint should be made to the Student Activities Officer in writing.
 +
#YUSU’s Code of Conduct (Bye-Law 13) will be followed in addressing Formal Complaints.
 +
#In serious or unresolved cases, the member will be supported in progressing the complaint through the University's Code of Practice on Harassment and/or Complaints Procedure.
  
<noinclude>
+
==Declaration (All Committee Members)==
[[Category:Admin]]
+
#As a Society Committee Member I agree to abide by, enforce and operate in accordance with this Constitution, YUSU’s Constitution, YUSU’s Policies and guidelines in the Resource Hub.
[[Category:Communication]]
+
(In the form as originally submitted to YUSU, each member of the committee signed below)
</noinclude>
 

Revision as of 14:42, 10 October 2014

Purpose of this document

  • To assist future committees in the production of a Constitution that outlines their duties, responsibilities and guidance’s which members are expected to abide by.
  • To provide YUSU with details about the Society.

Name of the Society

  1. The Society’s name shall be York Student Television Society. It will be referred to henceforth as the ‘Society’.
  2. Those chosen to collectively represent the ‘Society’, shall be referred to as the ‘Committee’.

Aims and Objectives of the Society

  1. The aims and objectives of the Society are to promote the interests of the given activity amongst members of the Society.
  2. To provide an opportunity for members of the Society to meet and participate in the given activities together.
  3. To act on behalf of and in the interests of the Society members.
  4. To assist in the safe education and introduction of students to the given activity through the use of courses and experienced members.
  5. These aims shall be:
    1. To provide a television service to the University of York campus;
    2. To produce original programme content of interest and relevance to the Society’s membership and the student body;
    3. To provide opportunities for members to meet and network with members of the TV industry.
  6. These objectives shall be:
    1. To provide coverage, where possible and desired, of campus events such as Woodstock, Roses, Elections, Summer Ball and Freshers;
    2. To provide resources and framework for members to make productions of their choosing, subject to approval by the Society as defined in the Policy;
    3. To provide a method of broadcasting content, open to all productions and freely accessible to the public;
    4. To maintain links with the substantial network of YSTV alumni, and develop links with the television industry.

Code of Practise

  1. A member must not participate in or omit to mention anything which might cause injury/damage to themselves or others.
  2. All members must adhere to the health and safety rules and procedures of YUSU, the society and the University.
  3. No members should attend workshops, activities and meetings under the influence of drink and/or drugs.
  4. No member should undertake any action that may bring the reputation of the society, YUSU or the University into disrepute.
  5. Respect the different viewpoints of the society members if different from your own.
  6. Respect the property of the University, YUSU, the society and society members.
  7. All members should have access to the contact details of the whole committee.
  8. The Committee shall oversee health and safety, coordinate safety checks and PAT test electrical goods owned by the society.
  9. Participant selection for society activities should be objective.
  10. Socials (and the activities within) are opt-in only and shall have no bearing on any status within the society, and/or society elections.
  11. Drinking should not be the theme of the social and members should be able to take part in all activities whether drinking alcohol or not.
  12. Members of YUSU will not apply what may be perceived as peer pressure upon individuals in any social situation.
  13. Breaches of this code of practise may result in a disciplinary hearing carried out by the Student Activities Officer.
  14. Additional Code of Practice:
    1. Additional code of practice for the Society may be found in the YSTV Policy.

Membership of the Society

  1. Membership of the Society will be open to all registered students of the Union of the University of York.
  2. Membership of the Society, in addition to point 4.1, will be open to individuals who recognise the potential dangers of the given activity. Members shall be aware of these risks and agree to be responsible for their own actions.

Management of the Society

  1. Management of the Society will be entrusted to the Committee (see point 8.0).

Rules of the Society

  1. The Committee shall have the power to set Society rules, in accordance with the Society Constitution.

Society Finance

  1. All the Society’s funds will be lodged with the Students’ Union; all monies should be banked with the YUSU Finance Office.
  2. The President (Chair), Secretary and Treasurer shall automatically be signatories to accounts opened by the society. YUSU must always have an up-to-date signatory list.
  3. Two of these signatories shall be required for each expense claim and for any contract or undertaking, financial or otherwise, on behalf of the society; one of which must the treasurers.
  4. The society’s own funds accounts shall be available for inspection at any reasonable time by any member of the society on the online membership list, or by the Student Activities Officer or the YUSU Societies Coordinator.
  5. An annual membership fee is required from all Society members, unless the Society states otherwise, and agrees not to receive YUSU grant. The Committee, who are also responsible for its collection, determines this fee.
  6. Students’ Union members shall receive no payment from the Society, except in legitimate expenses incurred in connection with the Society business.

Society’s Committee

  1. A Committee will conduct the Society’s administration. This will not operate in an autonomous manner, but will satisfy all members.
  2. The democratically elected Committee must consist of:
    1. President (Chair)
    2. Secretary
    3. Treasurer
  3. Plus any other members you wish to elect to your Committee but you must name their positions below:
    1. Station Director (also the President/Chair of the society);
    2. Deputy Station Director;
    3. Production Director;
    4. Commercial Director;
    5. Technical Director;
    6. Computing Officer;
    7. Head of Presentation;
    8. Social Secretary.
  4. All of the Committee must be current registered students of the University of York.
  5. Each Committee shall serve one complete year, unless re-elected.

Election of the Committee

  1. The committee members must be democratically elected.
  2. Only current members are allowed to stand for elections.
  3. The committee must be elected by the society at an AGM (see point 12), which must be held at least once in every 12 month period, perhaps in the time period suggested by the Activities Officer in the Societies Timeline.
  4. All members should be made aware of their ability to stand for election and vote.
  5. Non-members and non YUSU members shall not be permitted to vote or stand for election.
  6. If any vacancies occur in the committee during the academic year, they shall be democratically filled as soon as is convenient via an EGM (Extraordinary General Meeting)
  7. The Student Activities Officer can call an AGM of any society, at which elections can be held, with significant cause to do so.

Duties of the Society’s Committee

  1. The Society President is responsible for:
    1. Ensuring that Society policies are adhered to
    2. Ensuring the Society Committee contains officers named in 8.2
    3. Attending Society Officer Training and Society AGM
    4. Calling and chairing meetings of your societies committee
    5. Delegating tasks
    6. Being a spokesperson/figurehead
    7. Maintaining committee enthusiasm
    8. Publicising your society
    9. Any other duties as agreed by the Committee.
  2. The Society Secretary is responsible for:
    1. Attending Society Officer Training and Society AGM
    2. Taking care of society admin
    3. Keeping the society’s backpages up-to-date, including signatories and memberships
    4. Arranging meetings and book rooms or venues
    5. Creating agendas and keeping minutes of meetings as necessary
    6. Communicating regularly with your members
    7. Being aware of key dates for your society throughout the year
    8. Collecting post from Activities Office when you receive an email
    9. Reading society emails
    10. Organising your AGM (Annual General Meeting)
    11. Any other duties as agreed by the Committee
  3. The Treasurer is responsible for:
    1. Administering the Society’s finances in accordance with the Constitution, Laws and Bye Laws of YUSU
    2. Attending Society Officer Training and Society AGM
    3. Learn and understand the Students’ Union financial system
    4. Apply for the annual grant and extra funding from the Union as necessary
    5. Keep track of all income/expenditure
    6. Keep the committee and members informed of the society’s financial situation
    7. Organise fundraising or sponsorship for your Society
    8. Countersign every claims form and transport form
    9. Create a budget for each event and discuss with Societies Coordinator
    10. Any other duties as agreed by the Committee
  4. In addition to those noted for the Society President above, the Station Director has the following duties:
      1. To organise (with the Secretary) and chair the AGM;
      2. To coordinate and support the other Officers of the Society;
      3. To ensure that the membership are kept informed of and encouraged to participate in all the Society’s activities;
      4. To hold the code to the cash box;
      5. To work with YUSU and the University to secure the continued independence of YSTV;
      6. To be responsible for Health and Safety within the day-to-day working of the Society;
      7. To deal with the press and media (both campus and commercial), in association with the Commercial Director.
    1. The Deputy Station Director is responsible for the smooth running of the Station and has the following duties:
      1. To deputise the Station Director;
      2. To be the Team Leader for the Administration Team;
      3. To act as a first point of contact for any internal disputes within the Society;
      4. To coordinate and support the other Officers in the Society;
      5. To coordinate usage of the Station and ensure fair distribution of time between producers and programmes;
      6. To work closely with the Social Secretary to encourage friendship within the Society;
      7. To ensure the upkeep of any rooms occupied by the Society and to maintain a pleasant working environment, liaising with University administration where necessary;
      8. To ensure that all rooms used by the Society for meetings and OBs are left in an acceptable condition;
      9. To maintain the Station’s smooth running by ensuring that it is tidy and organised;
      10. To ensure that the cameras are signed out, and look after media stock;
      11. To maintain overall control of and distribute Station keys to the officership;
      12. To oversee the upkeep of YSTV’s documentation.
    2. The Production Director has the following duties:
      1. To be Team Leader for the Production Team;
      2. To manage the Team’s budget;
      3. To encourage production of a wide range of high quality programming, assisting producers if needed;
      4. To exercise editorial control over all broadcast output, whether in-house or third-party;
      5. To coordinate and support producers of all YSTV productions;
      6. To liaise with all other campus societies who are interested in television coverage of their activities;
      7. To coordinate and collate YSTV’s entries for the National Student Television Awards alongside the Head of Presentation;
      8. To encourage all members of the Production Team to feel part of the Team;
      9. To work with the Station Director and Commercial Director to encourage new members to get involved with YSTV and promote new shows.
    3. The Commercial Director has the following duties:
      1. To be the Team Leader for the Commercial Team;
      2. To manage the Commercial Team’s budget;
      3. To coordinate the raising of money for the Society through advertising, sponsorship and other commercial activities;
      4. To ensure that contracts entered into with commercial organisations are “watertight” and in the interests of the Society, whilst liaising with YUSU;
      5. To ensure that all contracts entered into with advertisers and sponsors are met;
      6. To coordinate the promotion of YSTV and its activities to students and the general public;
      7. To be responsible for the acquisition of merchandise for the Society, and actively seek the best quality and best value for the Society and its members;
      8. To ensure that YSTV, both as a society and as a television station, is well promoted within the student body and the general public;
      9. To encourage new members and the student population to interact more with YSTV;
      10. To coordinate recruitment campaigns for new members;
      11. To hold the password of YSTV’s social media accounts and be responsible for their frequent updating.
    4. The Technical Director has the following responsibilities:
      1. To be Team Leader for the Technical Team;
      2. To manage the Technical Team budget;
      3. To supervise and direct the technical operations of the Society;
      4. To ensure all equipment owned by the Society is adequately maintained and safe to use;
      5. To advise the Society on technical equipment purchases;
      6. To advise the Society on technical matters;
      7. To maintain an up to date audit of all Society equipment, assets and risk assessments, alongside the Station Director and Deputy Station Director;
      8. To deliver relevant technical training to all YSTV members.
    5. The Computing Officer has the following responsibilities:
      1. To be Team Leader for the Computing Team;
      2. To manage the Computing Team budget;
      3. To be responsible for the operations and maintenance of all general purpose computing equipment owned by the Society;
      4. To be responsible for the Society’s compliance with the regulations laid down by the University of York’s IT Services;
      5. To advise the Society on purchases of computing equipment;
      6. To keep adequate backups of data and software owned by the Society;
      7. To liaise with the Technical Director in matters concerning broadcast critical computing equipment;
      8. To ensure the security of all network connected computer equipment;
      9. To control access to all computers within the Station;
      10. To ensure any and all of YSTV’s network-attached broadcasting screens are serviced and functioning.
    6. The Head of Presentation has the following responsibilities:
      1. To work with the Commercial Team to ensure consistency between on-screen and printed branding;
      2. To monitor the quality of all output, and advise producers on ways to improve the appearance and technical quality of their programmes;
      3. To work closely with the Production Director to nurture producers and productions, encouraging the development of high quality output;
      4. To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output;
      5. To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience;
      6. To coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries.
    7. The Social Secretary has the following responsibility:
      1. To encourage members of the Society to socialise together;
      2. To promote friendship and understanding between members of the Society;
      3. To organise social events for members of the Society to facilitate the above;
      4. To encourage people to get involved with YSTV through socials.

Dismissal and Resignation of Committee Members:

  1. No committee member shall be deemed to be dismissed unless he or she receives during his/her term of office a vote of ‘no confidence’ from their Committee.
  2. A dismissed officer may submit himself or herself to an inter-society vote to confirm or overturn the dismissal. Such vote shall be conducted in consultation with the Societies Committee.
  3. The resignation of an official shall not be of effect unless given in writing to the Society President and until accepted by the Societies Committee.

Meetings

  1. Societies can hold committee meetings, general meetings, AGMs (Annual General Meetings) and EGMs (Extraordinary General Meetings).
  2. All meetings are open and must be advertised to all members.
  3. The Committee shall give at least 7 days’ notice of an AGM or an EGM and be advertised to the society and the Student Activities Officer
  4. The quorum at an AGM shall be 25% of the members of the Society or 10 members, whichever is the most.
  5. An EGM can be called by the President (Chair), Societies Committee or voting membership upon written request.

Amendments to the Society Constitution

  1. The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the Secretary and announced at the next AGM.
  2. If amended, the constitution shall be re-ratified by the Student Activities Officer before coming into effect, this includes name change.

Society Complaints Procedure

  1. This procedure allows members to raise complaints about any issues relating to the club/society,
    1. The safety of activities
    2. The standards of instruction or leadership
    3. The standard of equipment used for the activities
    4. Bullying and harassment
    5. Disregard of YUSU’s Equal Opportunities policy.
  2. Complaints should first be addressed to the Society President (Chair). If this does not provide a satisfactory outcome, a Formal Complaint should be made to the Student Activities Officer in writing.
  3. YUSU’s Code of Conduct (Bye-Law 13) will be followed in addressing Formal Complaints.
  4. In serious or unresolved cases, the member will be supported in progressing the complaint through the University's Code of Practice on Harassment and/or Complaints Procedure.

Declaration (All Committee Members)

  1. As a Society Committee Member I agree to abide by, enforce and operate in accordance with this Constitution, YUSU’s Constitution, YUSU’s Policies and guidelines in the Resource Hub.

(In the form as originally submitted to YUSU, each member of the committee signed below)