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YSTV Constitution: Difference between revisions
→Duties of the Media Group’s Committee: Deindent subsection 4 (as passed at the AGM on 2019-04-23)
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## Oversee the budget for each event or production that requires expenditure | ## Oversee the budget for each event or production that requires expenditure | ||
## Any other duties as agreed by the Committee | ## Any other duties as agreed by the Committee | ||
#In addition to those noted for the Media Group President above, the Station Director has the following duties: | |||
## To organise (with the Secretary) and chair the AGM; | |||
## To coordinate and support the other Officers of the Media Group; | |||
## To ensure that the membership are kept informed of and encouraged to participate in all the Media Group’s activities; | |||
## To hold the code to the cash box; | |||
## To work with YUSU and the University to secure the continued independence of YSTV; | |||
## To deal with external clients, the press and media (both campus and commercial), in association with the Commercial Director. | |||
# The Station Manager is responsible for the smooth running of the Station and has the following duties: | |||
## To deputise the Station Director; | |||
## To be the Team Leader for the Administration Team; | |||
## To act as a first point of contact for any internal disputes within the Media Group; | |||
## To coordinate and support the other Officers in the Media Group; | |||
## To coordinate usage of the Media Group’s space, equipment and members with the Production Team to ensure fair distribution of time between producers and programmes; | |||
## To work closely with the Social Secretary to encourage friendship within the Media Group; | |||
## To ensure the upkeep of any rooms occupied by the Media Group and to maintain a pleasant working environment, liaising with University administration where necessary; | |||
## To ensure that all rooms used by the Media Group for meetings and OBs are left in an acceptable condition; | |||
## To maintain the Station’s smooth running by ensuring that it is tidy and organised; | |||
## To oversee distribution of Station keys, manage key card access of the officership, and ensure that only current members who are part of the officership or are producers have access to the studio; | |||
## To oversee the upkeep of YSTV’s documentation. | |||
## To be responsible for Health and Safety within the day-to-day working of the Media Group; | |||
## To oversee general welfare and well-being of the Media Group’s committee, officers and members. Major well-being issues and disputes shall be discussed with the Station Director and YUSU if necessary. | |||
# The Production Director has the following duties: | |||
## To be Team Leader for the Production Team; | |||
## To manage the Team’s budget; | |||
## To encourage production of a wide range of high quality programming, assisting producers if needed; | |||
## To exercise editorial control over all broadcast output, whether in-house or third-party; | |||
## To coordinate and support producers of all YSTV productions; | |||
## To liaise with all other campus societies who are interested in television coverage of their activities; | |||
## To coordinate and collate YSTV’s entries for the National Student Television Awards alongside the Head of Presentation; | |||
## To encourage all members of the Production Team to feel part of the Team; | |||
## To work with the Station Director and Commercial Director to encourage new members to get involved with YSTV and promote new shows. | |||
## To chair weekly Production Meetings, which shall inform all present members about the status of current and upcoming productions and shall give all members the opportunity to bring forth their ideas for new projects; | |||
## To liaise with external clients alongside the Commercial Director and appoint producers for commercial productions; | |||
## To make members aware of upcoming events or other potential productions. | |||
# The Commercial Director has the following duties: | |||
## To be the Team Leader for the Commercial Team; | |||
## To manage the Commercial Team’s budget; | |||
## To coordinate the raising of money for the Media Group through advertising, sponsorship and other commercial activities; | |||
## To ensure that contracts entered into with commercial organisations are “watertight” and in the interests of the Media Group, whilst liaising with YUSU; | |||
## To ensure that all contracts entered into with advertisers and sponsors are met; | |||
## To coordinate the promotion of YSTV and its activities to students and the general public; | |||
## To be responsible for the acquisition of merchandise for the Media Group, and actively seek the best quality and best value for the Media Group and its members; | |||
## To ensure that YSTV, both as a media group and as a television station, is well promoted within the student body and the general public; | |||
## To encourage new members and the student population to interact more with YSTV; | |||
## To coordinate recruitment campaigns for new members; | |||
## To oversee YSTV’s presence on Social Media; | |||
## To be the first point of contact for external clients alongside the Production Director; | |||
## To organize sponsorship for the Media Group; | |||
# The Technical Director has the following responsibilities: | |||
## To be Team Leader for the Technical Team; | |||
## To manage the Technical Team budget; | |||
## To supervise and direct the technical operations of the Media Group; | |||
## To ensure all equipment owned by the Society is adequately maintained and safe to use; | |||
## To advise the Media Group on technical equipment purchases; | |||
## To advise the Media Group on technical matters; | |||
## To maintain an up to date audit of all Media Group equipment, assets and risk assessments, alongside the Station Director and Station Manager; | |||
## To deliver relevant technical training to all YSTV members. | |||
## To oversee equipment bookings, allocations and hires through the internal equipment booking system | |||
## To ensure that the cameras are signed out, and look after media stock; | |||
## To actually get sleep at least twice every week | |||
# The Computing Director has the following responsibilities: | |||
## To be Team Leader for the Computing Team; | |||
## To manage the Computing Team budget; | |||
## To be responsible for the operations and maintenance of all general purpose computing equipment owned by the Media Group; | |||
## To be responsible for the Media Group’s compliance with the regulations laid down by the University of York’s IT Services; | |||
## To advise the Media Group on purchases of computing equipment; | |||
## To keep adequate backups of data and software owned by the Media Group; | |||
## To liaise with the Technical Director in matters concerning broadcast critical computing equipment; | |||
## To ensure the security of all network connected computer equipment; | |||
## To control access to all computers within the Station; | |||
## To ensure any and all of YSTV’s network-attached broadcasting screens are serviced and functioning. | |||
# The Head of Presentation has the following responsibilities: | |||
## To work with the Commercial Team to ensure consistency between on-screen and printed branding; | |||
## To monitor the quality of all output, and advise producers on ways to improve the appearance and technical quality of their programmes; | |||
## To work closely with the Production Director to nurture producers and productions, encouraging the development of high quality output; | |||
## To work closely with the individual Team Leaders to equip producers and other members with the skills necessary to maintain high standards of output; | |||
## To aid the Production Director in assessing and reviewing YSTV’s programming to continually strive to produce programmes of a high quality aimed appropriately at our audience; | |||
## To coordinate the logistics of YSTV’s entries to and attendance of the NaSTA conference and awards and be the first point of contact for NaSTA queries. | |||
# The Social Secretary has the following responsibility: | |||
## To encourage members of the Media Group to socialise together; | |||
## To promote friendship and understanding between members of the Media Group; | |||
## To organise social events for members of the Media Group to facilitate the above; | |||
## To encourage people to get involved with YSTV through socials. | |||
==Dismissal and Resignation of Committee Members:== | ==Dismissal and Resignation of Committee Members:== | ||