How To Access Email Without Webmail

Revision as of 23:51, 5 July 2013 by Sam.nicholson (talk | contribs) (Retired off-campus SMTP)

There are several methods of accessing your email without using YSTV Webmail.

Secure IMAP

This is the easiest and most useful for day-to-day use. Using this method you can manage your emails from any email-enabled smartphone, or from desktop clients such as Outlook or Thunderbird.

Settings for Receiving

Method IMAP
Incoming Server ystv.york.ac.uk
Port 993
Security SSL
Username yourystv.username
Password Your YSTV Password

Settings for Sending

Unfortunately the University has retired off-campus SMTP, so if you are exclusively working on-campus (setting up your mail on a machine in YSTV for example), you can use the internal mail server:

Outgoing Server smtp.york.ac.uk
Port 465
Security SSL, Authentication
Username Your University Username (e.g. abc123)
Password Your University Password

Off-campus there are some options, you can use your University Google account, however bear in mind all your mail will appear to some people to come from your University account not your YSTV one:

Outgoing Server smtp.gmail.com
Port 465
Security SSL, Authentication
Username Your University Username, with @york.ac.uk (e.g. abc123@york.ac.uk)
Password Your University Password

Alternately, at present (as of Summer 2013), Sam Nicholson runs a mail relay on his VPS and will set you up an account if you ask nicely.

Android 4.x

  • Open the Mail application, tap the menu icon and choose New Account.
  • Choose "Other (POP3/IMAP)".
  • Tap the "Manual Setup" button.
  • Choose IMAP from the protocol menu.
  • Enter the necessary details (Receiving) and tap Next.
  • Enter the necessary details (Sending) and tap Next.
  • Enter your name and tap "Finish Setup".
  • To synchronise any other mail folders, tap the menu, choose Settings, then "Sync, Send & Receive", and then "Folders to sync".

Android 2.x

  • Open mail application
  • press your phone's menu key
  • click "Add account"
  • fill in your address & password -e.g. john.johnson@ystv.co.uk , ILovec4hic7kenpoop
  • scroll down, click "manual setup"
  • choose "Imap"
  • again, User name & password e.g. john.johnson & ILovec4hic7kenpoop
  • server should be "ystv.co.uk"
  • Port should be 993
  • Security type should be "SSL accept all certificates"
  • Leave the "IMAP path prefix" blank
  • Cclick Next

Outgoing server settings...

  • SMTP server : See above
  • port 465
  • security type : SSL Accept all certificates
  • Require sign in should be checked
  • In user name and password, put your UNIVERSITY username & password, e.g. jj264 & erlh3sf~#
  • Set email check frequency to whatever pleases you
  • Give the account a name...

Job done.

iPhone

  • Open Settings and select "Mail, Contacts, Calendars".
  • Click "Add Account".
  • Scroll down and select "Other", then "Add Mail Account".
  • Fill in your name, address and password.
  • Click "Next".
  • Make sure "IMAP" is selected at the top.
  • Enter details for the incoming server - "Host Name" (ystv.york.ac.uk) and your username (e.g. john.doe) under "Incoming Mail Server" - your password should already be entered.
  • Scroll down and enter details for the outgoing server - "Host Name" (see above) and your university username and password under "Outgoing Mail Server".
  • Click "Next" - the details will be verified.
  • If successful, uncheck "Notes" (iCloud does this for you), and click "Save".

Blackberry

  • (To Do)


Forward to Gmail / Another Email Address

  • (To Do)


With Alpine/SSH

This can be useful if you do not have access to the internet, or are diagnosing problems with the email setup. Note, this will only work on campus, or when connected to the VPN.

  • Connect to ystv.york.ac.uk
    • For Windows, open PuTTY, enter the hostname ystv.york.ac.uk and hit enter. Enter your YSTV username and password.
    • For Mac/Linux, open a terminal, type "ssh username@ystv.york.ac.uk", and enter your password.
  • Type "alpine" and hit enter.
  • Navigate using the arrow keys, and the keyboard shortcuts displayed at the bottom of the window.