Computing Policy: Difference between revisions

##Any member can request to join the computing team. Can join with director or deputy computing director.

##Computing Team members will have administrator privileges and dedicated accounts to the Computing Services where possible.

##The Computing Director and Deputy will have the responsibility of keeping an up-to-date list of members of the Computing Team. This will be accessible to any member of the society.

##The following roles are available within the computing team, separate from the committee position of Computing Director and non-committee, officer position of Deputy Computing Director. These roles are not part of YSTV’s committee or officers, but assist the Computing Director and Deputy Computing Director.

###Development Coordinator

####Attend Computing Meetings

####Provide apologies/notice to the Computing Director or Deputy Computing Director if they are unable to attend.

####Coordinate YSTV’s development work and projects, including website and software development.

####Work with the Systems Coordinator to coordinate our development operations, including build pipelines.

####Work with the Computing Director/Deputy on providing training and coordinate the use of our version control/git.

###Systems Coordinator

####Attend Computing Meetings.

####Provide apologies/notice to the Computing Director or Deputy Computing Director if they are unable to attend.

####Coordinate the maintenance of YSTV’s devices and network and any upgrades, as necessary.

####Coordinate the documentation of YSTV’s infrastructure and setup.

####Work with the Development Coordinator to coordinate our development operations, including build pipelines.

####Work with the Computing Director on the safety and security of our computer systems/networks.

###Website Coordinator

####Attend Computing Meetings.

####Provide apologies/notice to the Computing Director or Deputy Computing Director if they are unable to attend.

####Coordinate the running of YSTV’s web properties, ensuring they are up to date and providing assistance to other society members who need to access/edit them.

####Work with the Computing Director/Deputy on providing training and coordinate the use of our website upload system, and liaising with YSTV’s Head of Presentation.

###Production Coordinator

####Attend Computing Meetings.

####Provide apologies/notice to the Computing Director or Deputy Computing Director if they are unable to attend.

####Attend Production Meetings.

####Provide apologies/notice to the Computing Director or Production Director if they are unable to attend.

####Liaise with the Production Director and team on upcoming productions and their computing requirements.

####Ensure a competent member of the computing team is available for any production that requires it, with the assistance of the Computing Director/Deputy.

####Work with the Computing Director/Deputy on training and use of our vision mixing and livestream tech.

##There is no limit on the number of roles you can fill (at the discretion of the Computing Director).

##One week of notice will be given for a role being open. During the open week, any member can express their interest in the role to the Computing Director.  

##At the end of this week,one of the following will occur:

###If no member has come forward, the Computing Director may appoint someone (with their consent) at the next computing meeting.

###If one member has expressed interest, they can be appointed to the role by the Computing Director.

###If more than one person has expressed interest, a vote will be held at the next computing meeting with this being announced to the society for anyone who wants to attend.

##If you wish to step-down, you must give one week of notice to the Computing Director.

##If you are no longer a student at the University of York, you will automatically be deemed to have stepped-down.

##All roles open for their week notice in week 5 Autumn term and appointments made in week 6.

##The Computing Director reserves the right to remove any of the roles or persons holding them.

##Chaired by the Computing Director, if they are unavailable the Deputy Computing Director will chair.

##Both the computing director and the deputy are required to attend; apologies need to be sent if not attending.

##A computing meeting should be held at least once a term, ideally per-week if possible.

##Can be called by anyone on the computing team.

##Unless in the case of an emergency, advance notice of at least 24 hours must be given for the meeting.

##The Deputy Computing Director or an appointee of the Computing Director/Deputy Computing Director should minute the meeting.