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YSTV Constitution: Difference between revisions

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YSTV Constitution (view source)

Revision as of 20:17, 5 May 2022

239 bytes added ,  5 May 2022
→‎Duties of YSTV’s Committee
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## Reading and managing YSTV emails, post, and ensuring official requests on social media have  received a response;   
## Reading and managing YSTV emails, post, and ensuring official requests on social media have  received a response;   
## Organising the AGM (Annual General Meeting) in association with YSTV's President
## Organising the AGM (Annual General Meeting) in association with YSTV's President
# #. Overseeing the upkeep of YSTV's documentation, making sure all relevant documents are  accessible to members through an online service, where GPDR regulations allow for it;   
## Overseeing the upkeep of YSTV's documentation, making sure all relevant documents are  accessible to members through an online service, where GPDR regulations allow for it;   
## To oversee the management of key card access and ensure that only members on the key  list have key-card access to the Studio;   
## To oversee the management of key card access and ensure that only members on the key  list have key-card access to the Studio;   
##Updating any spelling or grammatical errors written into the constitution and/or policy,  without changing the meaning, without the need of passing it as an amendment but  secretary must alert committee in an admin meeting.   
##Updating any spelling or grammatical errors written into the constitution and/or policy,  without changing the meaning, without the need of passing it as an amendment but  secretary must alert committee in an admin meeting.   
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## Keep the committee and members informed of the YSTV’s financial situation;   
## Keep the committee and members informed of the YSTV’s financial situation;   
## Oversee the budget for each event or production that requires expenditure;  
## Oversee the budget for each event or production that requires expenditure;  
##To set fees and manage invoices for equipment hire for non-YSTV projects in association  with the Technical Director and Head of Commercial;   
## To set fees and manage invoices for equipment hire for non-YSTV projects in association  with the Technical Director and Head of Commercial;   
## To manage YSTV’s inventory (insurance list) and keep it up to date in liaison with the  Technical or Computing Director;   
## To manage YSTV’s inventory (insurance list) and keep it up to date in liaison with the  Technical or Computing Director;   
## To coordinate usage of YSTV's space, equipment and members with the Production Team to  ensure fair distribution of time between producers and programmes;   
## To coordinate usage of YSTV's space, equipment and members with the Production Team to  ensure fair distribution of time between producers and programmes;   
##To ensure the upkeep of any rooms occupied by YSTV and ensure accessibility for all  members, and to maintain a pleasant working environment, liaising with the Head of  Welfare and Training, and where necessary University administration;   
## To ensure the upkeep of any rooms occupied by YSTV and ensure accessibility for all  members, and to maintain a pleasant working environment, liaising with the Head of  Welfare and Training, and where necessary University administration;   
  ##To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable  condition;   
  ##To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable  condition;   
## To maintain the Station’s smooth running by ensuring that it is tidy and organised;
## To maintain the Station’s smooth running by ensuring that it is tidy and organised;
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## To deal with external clients, the press and media (both campus and commercial), in association with the Marketing Director and Head of Commercial.
## To deal with external clients, the press and media (both campus and commercial), in association with the Marketing Director and Head of Commercial.
##To be YSTV's Media Committee representative or to delegate the position to another member of the committee.
##To be YSTV's Media Committee representative or to delegate the position to another member of the committee.
# The Station Manager is responsible for the smooth running of the Station and has the following duties:
# The Head of Welfare and Training is responsible for:
## To deputise the Station Director;
##To deputise the Station Director;
## To be the Team Leader for the Administration Team;
## To act as a first point of contact for any internal disputes and welfare issues within YSTV;
## To act as a first point of contact for any internal disputes within YSTV;
##To oversee general welfare and well-being of YSTV’s committee, officers and members.  Major well-being issues and disputes shall be discussed with the Station Director and YUSU if  necessary; 
## To coordinate and support the other Officers in YSTV;
##To ensure that all new members when signing up have an option to declare any additional  needs, and that these needs are met, with the Station Director and YUSU where necessary;  
## To coordinate usage of YSTV’s space, equipment and members with the Production Team to ensure fair distribution of time between producers and programmes;
## To coordinate and support the other Officers in YSTV;
## To regularly communicate with members, in addition to writing a section of the weekly  emails and support the other Officers in YSTV;
## To work closely with the Social Secretary to encourage friendship within YSTV;
## To work closely with the Social Secretary to encourage friendship within YSTV;
## To ensure the upkeep of any rooms occupied by YSTV and to maintain a pleasant working environment, liaising with University administration where necessary;
## To be responsible for Health and Safety within the day-to-day working of YSTV;
## To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable condition;
## Working with Treasurer to ensure facilities and spaces are accessible for all members, and  YUSU where necessary, to ensure a pleasant working environment; 
## To maintain the Station’s smooth running by ensuring that it is tidy and organised;
##  To organise and lead a termly welfare meeting with the committee and implement any  agreed changes;
## To oversee the management of key card access and ensure that only members on the key list have key-card access to the Studio;
## To oversee YSTV training;
## To oversee the upkeep of YSTV’s documentation, making sure all relevant documents are accessible to members through an online service, where GPDR regulations allow for it.
## To coordinate with the team leads to ensure training is delivered consistently, effectively,  and frequently; 
## To be responsible for Health and Safety within the day-to-day working of YSTV;
## Set out learning objectives for training;
## To oversee general welfare and well-being of YSTV’s committee, officers and members. Major well-being issues and disputes shall be discussed with the Station Director and YUSU if necessary.
## To be the point of contact for training requests and defer to team lead's where necessary;
##To recognise and vocalise any skills gaps within YSTV, working with the Station Director and Heads of Teams to organise and promote training sessions with the suitable specialism leads.
## To ensure that communication of training is handled correctly; 
## Aim to give at least a week's notice for any training opportunities; 
## Communicate training opportunities on appropriate mediums; 
## Recommend members to appropriate training opportunities; 
## Where possible, encourage and develop different mediums of training delivery;  
## Maintain list of who has been trained; 
## Maintain list of training opportunities.
 
# The Production Director has the following duties:
# The Production Director has the following duties:
## To be Team Leader for the Production Team;
## To be Team Leader for the Production Team;
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