YSTV Constitution: Difference between revisions

YSTV Constitution (view source)

Revision as of 20:11, 5 May 2022

810 bytes added , 5 May 2022

→‎Duties of YSTV’s Committee

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 ## Publicising YSTV
 ## Any other duties as agreed by the Committee.
-## Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station
+## Ensuring the actions taken by YSTV do not damage its longevity and taking measures to future-proof the operation of the station.
-# YSTV's Secretary is responsible for:
+# The Administration Director is responsible for:
-## Attending Media Group Officer Training and the YSTV AGM
+## Acting as YSTV’s Secretary;
-## Taking care of YSTV's admin
+## To be the Team Leader for the Administration Team;
-## Keeping YSTV’s backpages up-to-date, including signatories and memberships
+##Taking care of YSTV's admin;
-## Arranging meetings and booking rooms or venues
+## Keeping YSTV’s backpages up-to-date, including signatories and memberships;  ## Arranging meetings and booking rooms or venues;
-## Creating agendas and keeping minutes of meetings as necessary
+## Creating agendas and keeping minutes of meetings as necessary;
-## Communicating regularly with your members
+## Collecting post from Activities Office when you receive an email;
-## Being aware of key dates for YSTV throughout the year
+## Reading and managing YSTV emails, post, and ensuring official requests on social media have  received a response;
-## Collecting post from Activities Office when you receive an email
-## Reading and managing YSTV emails, post, and official requests on social media
 ## Organising the AGM (Annual General Meeting) in association with YSTV's President
-## Any other duties as agreed by the Committee
+# #. Overseeing the upkeep of YSTV's documentation, making sure all relevant documents are  accessible to members through an online service, where GPDR regulations allow for it;
-## Updating any spelling or grammatical errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but they must alert the committee that they have done so in an admin meeting.
+## To oversee the management of key card access and ensure that only members on the key  list have key-card access to the Studio;
-# The Treasurer is responsible for:
+##Updating any spelling or grammatical errors written into the constitution and/or policy,  without changing the meaning, without the need of passing it as an amendment but  secretary must alert committee in an admin meeting.
-## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU
+# The Treasurer is responsible for:
-## Attending Media Group Officer Training and YSTV's AGM
+## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of  YUSU;
-## Learn and understand the Students’ Union financial system
+## Learn and understand the Students’ Union financial system;
-## Keep track of all income/expenditure
+## Keep track of all income/expenditure;
-## Keep the committee and members informed of the YSTV’s financial situation
+## Keep the committee and members informed of the YSTV’s financial situation;
-## Countersign every claims form and transport form
+## Oversee the budget for each event or production that requires expenditure;
-## Oversee the budget for each event or production that requires expenditure
+ ##To set fees and manage invoices for equipment hire for non-YSTV projects in association  with the Technical Director and Head of Commercial;
-## To set fees and manage invoices for equipment hire for non-YSTV projects in association with the Technical Director;
+## To manage YSTV’s inventory (insurance list) and keep it up to date in liaison with the  Technical or Computing Director;
-## Adding all new purchases of equipment to the inventory/insurance list in liaison with the Technical or Computing Director;
+## To coordinate usage of YSTV's space, equipment and members with the Production Team to  ensure fair distribution of time between producers and programmes;
-## Any other duties as agreed by the Committee
+ ##To ensure the upkeep of any rooms occupied by YSTV and ensure accessibility for all  members, and to maintain a pleasant working environment, liaising with the Head of  Welfare and Training, and where necessary University administration;
+ ##To ensure that all rooms used by YSTV for meetings and OBs are left in an acceptable  condition;
+## To maintain the Station’s smooth running by ensuring that it is tidy and organised;
+##To work with the head of marketing on the application for merchandise and placing the order.
 #In addition to those noted for the YSTV President above, the Station Director has the following duties:
 ## To organise (with the Administration Director) and chair the AGM;