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YSTV Constitution: Difference between revisions
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==YSTV's Finance== | ==YSTV's Finance== | ||
# All YSTV’s funds will be lodged with the Students’ Union; all monies should be banked with the YUSU Finance Office. | # All YSTV’s funds will be lodged with the Students’ Union; all monies should be banked with the YUSU Finance Office. | ||
# The President (Chair), Station manager | # The President (Chair), Station manager, Administration Director and Treasurer shall automatically be signatories to accounts opened by YSTV. YUSU must always have an up-to-date signatory list. | ||
# Two of these signatories shall be required for each expense claim and for any contract or undertaking, financial or otherwise, on behalf of YSTV; one of whom must be the treasurer. | # Two of these signatories shall be required for each expense claim and for any contract or undertaking, financial or otherwise, on behalf of YSTV; one of whom must be the treasurer. | ||
# YSTV’s own funds accounts shall be available for inspection at any reasonable time by any YSTV member on the online membership list, or by the Student Activities Officer or the YUSU Societies Coordinator. | # YSTV’s own funds accounts shall be available for inspection at any reasonable time by any YSTV member on the online membership list, or by the Student Activities Officer or the YUSU Societies Coordinator. | ||
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##President (Chair) | ##President (Chair) | ||
##Secretary | ##Secretary | ||
##Treasurer | |||
#Plus any other members you wish to elect to your Committee but you must name their positions below: | #Plus any other members you wish to elect to your Committee but you must name their positions below: | ||
## Station Director (also the President/Chair of YSTV); | ## Station Director (also the President/Chair of YSTV); | ||
## | ## Head of Welfare and Training; | ||
## Administration Director (also the Secretary of YSTV); | |||
## Production Director; | ## Production Director; | ||
## Technical Director; | ## Technical Director; | ||
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## If the position that is held jointly by two members has a direct Deputy, both members are responsible to appropriately delegate responsibilities and share information according to the Deputy’s duties and tasks outlined in the YSTV Policy. | ## If the position that is held jointly by two members has a direct Deputy, both members are responsible to appropriately delegate responsibilities and share information according to the Deputy’s duties and tasks outlined in the YSTV Policy. | ||
## Both members who are holding a joint position are responsible for appropriately distributing tasks and responsibilities between themselves. Both members are to be held accountable by YSTV and external parties for any action taken by their position, regardless of the individual who was personally responsible for that action | ## Both members who are holding a joint position are responsible for appropriately distributing tasks and responsibilities between themselves. Both members are to be held accountable by YSTV and external parties for any action taken by their position, regardless of the individual who was personally responsible for that action | ||
## In the case of inappropriate distribution of tasks or a general lack of communication between the members holding a joint position, the Station Director and the Social Secretary are to intervene and resolve this issue. In the case of the Station Director being the jointly run position in question, this task falls to the | ## In the case of inappropriate distribution of tasks or a general lack of communication between the members holding a joint position, the Station Director and the Social Secretary are to intervene and resolve this issue. In the case of the Station Director being the jointly run position in question, this task falls to the Head of Welfare and Training and the Social Secretary. | ||
==Duties of YSTV’s Committee== | ==Duties of YSTV’s Committee== | ||
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## Organising the AGM (Annual General Meeting) in association with YSTV's President | ## Organising the AGM (Annual General Meeting) in association with YSTV's President | ||
## Any other duties as agreed by the Committee | ## Any other duties as agreed by the Committee | ||
## Updating any spelling or grammatical errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but | ## Updating any spelling or grammatical errors written into the constitution and/or policy, without changing the meaning, without the need of passing it as an amendment but they must alert the committee that they have done so in an admin meeting. | ||
# The Treasurer is responsible for: | # The Treasurer is responsible for: | ||
## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU | ## Administering YSTV’s finances in accordance with the Constitution, Laws and By-Laws of YUSU | ||
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## Any other duties as agreed by the Committee | ## Any other duties as agreed by the Committee | ||
#In addition to those noted for the YSTV President above, the Station Director has the following duties: | #In addition to those noted for the YSTV President above, the Station Director has the following duties: | ||
## To organise (with the | ## To organise (with the Administration Director) and chair the AGM; | ||
## To coordinate and support the other Officers of YSTV; | ## To coordinate and support the other Officers of YSTV; | ||
## To ensure that the membership are kept informed of and encouraged to participate in all YSTV’s activities; | ## To ensure that the membership are kept informed of and encouraged to participate in all YSTV’s activities; | ||
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##To advise YSTV on technical equipment purchases; | ##To advise YSTV on technical equipment purchases; | ||
##To advise YSTV on technical matters; | ##To advise YSTV on technical matters; | ||
##To maintain an up to date audit of all YSTV equipment, assets and risk assessments, alongside the Station Director and | ##To maintain an up to date audit of all YSTV equipment, assets and risk assessments, alongside the Station Director and Treasurer; | ||
##To deliver relevant technical training to all YSTV members. | ##To deliver relevant technical training to all YSTV members. | ||
##To oversee equipment bookings, allocations and hires through the internal equipment booking system; | ##To oversee equipment bookings, allocations and hires through the internal equipment booking system; | ||
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==Amendments to the YSTV Constitution== | ==Amendments to the YSTV Constitution== | ||
#The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the | #The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the Administration Director and announced at the next AGM. | ||
#If amended, the constitution shall be re-ratified by the YUSU Student Activities Officer before coming into effect, this includes name change. | #If amended, the constitution shall be re-ratified by the YUSU Student Activities Officer before coming into effect, this includes name change. | ||
#If amended and ratified, the | #If amended and ratified, the Administration Director of YSTV shall ensure the official constitutional document is updated within one month of the ratification and shall ensure that all members of YSTV have access to the updated constitution and are made aware of the amendments. | ||
==YSTV Complaints Procedure== | ==YSTV Complaints Procedure== | ||