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YSTV Constitution: Difference between revisions
AGM 2020
Caroline.pv (talk | contribs) (AGM 2020) |
Caroline.pv (talk | contribs) (AGM 2020) |
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##To organise social events for members of YSTV to facilitate the above; | ##To organise social events for members of YSTV to facilitate the above; | ||
##To encourage people to get involved with YSTV through socials. | ##To encourage people to get involved with YSTV through socials. | ||
==Representation in YUSU Media Comittee== | |||
#YSTV shall be represented at YUSU’s Media Committee by the Media Committee Representative, as elected by YSTV’s membership. | |||
#The Media Committee Representative is an elected role, that is not tied to YSTV’s committee or officership, and can therefore be held by any paid member, regardless of whether the individual already holds an elected role. | |||
#The Media Committee Representative shall be newly elected in week 1 of summer term, or at the nearest possible convenience, to allow for a sufficient handover period from outgoing to incoming Media Committee Representative. This election shall be held akin to any given by-election during an EGM. The outgoing Media Committee Representatives term in office ends after the grant application during the third term and the newly appointed representative should join them at this meeting to shadow the process. | |||
#YSTV’s regulation to hold a position jointly between two members does NOT apply to the Media Committee Representative; the role can only be filled by one individual at the time. However, standard dismissal and resignation procedures apply to the position, as defined in section 13. | |||
#The Media Committee Representative is responsible for: | |||
##Organising, submitting and arguing for YSTV’s annual grant application, and any other grant application that may go through the Media Committee. | |||
##Representing and speaking in the interests of YSTV at the YUSU Media Committee, a board consisting of representatives from all ratified media groups and the YUSU Activities Officer. | |||
##Informing the membership regularly about the proceedings within the Media Committee. | |||
==Dismissal and Resignation of Committee Members:== | ==Dismissal and Resignation of Committee Members:== | ||
#No committee member shall be deemed to be dismissed unless they receive (during their term of office) a vote of ‘no confidence’ from their Committee. | #No committee member shall be deemed to be dismissed unless they receive (during their term of office) a vote of ‘no confidence’ from their Committee. | ||
## A vote of no confidence must be brought forward at an AGM, EGM or a | ## A vote of no confidence must be brought forward at an AGM, EGM or a YSTV committee meeting. Every member of YSTV is able to motion a vote of no confidence. In order to be successful, the motion must be democratically approved by the majority (more than 50 percent) of present members, as long as the necessary quorum is met. | ||
#A dismissed officer may submit themself to an inter-media group vote to confirm or overturn the dismissal. Such vote shall be conducted in consultation with | #A dismissed officer may submit themself to an inter-media group vote to confirm or overturn the dismissal. Such vote shall be conducted in consultation with YSTV's Committee. | ||
#The resignation of an official shall not be of effect unless given in writing to | #The resignation of an official shall not be of effect unless given in writing to YSTV's President and until accepted by YSTV's Committee. | ||
#There is a one-week notice period in which the by-election for the newly vacant role is to be advertised to all YSTV Members, where the original member still holds the role. | |||
==Meetings== | ==Meetings== | ||
# | #YSTV can hold committee meetings, general meetings, AGMs (Annual General Meetings) and EGMs (Extraordinary General Meetings). | ||
#All meetings are open and must be advertised to all members. | #All meetings are open and must be advertised to all members. | ||
#The Committee shall give at least 7 days’ notice of an AGM or an EGM and be advertised to | #The Committee shall give at least 7 days’ notice of an AGM or an EGM and be advertised to YSTV and the YUSU Student Activities Officer. | ||
#The quorum at an AGM shall be 25% of the members of the Media Group or 10 members, whichever is the most. | #The quorum at an AGM shall be 25% of the members of the Media Group or 10 members, whichever is the most. | ||
#An EGM can be called by the President (Chair), any member of the committee upon written request or a majority vote by the station membership subject to quorum. | #An EGM can be called by the President (Chair), any member of the committee upon written request or a majority vote by the station membership subject to quorum. | ||
#Every member of committee is to present a review of their time in office and their accomplishments at the AGM. | #Every member of committee is to present a review of their time in office and their accomplishments at the AGM. | ||
==Amendments to the | ==Amendments to the YSTV Constitution== | ||
#The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the Secretary and announced at the next AGM. | #The Constitution may be amended by ½ the members present at a General Meeting and notice of any amendment must be delivered to the Secretary and announced at the next AGM. | ||
#If amended, the constitution shall be re-ratified by the Student Activities Officer before coming into effect, this includes name change. | #If amended, the constitution shall be re-ratified by the YUSU Student Activities Officer before coming into effect, this includes name change. | ||
#If amended and ratified, the Secretary of | #If amended and ratified, the Secretary of YSTV shall ensure the official constitutional document is updated within one month of the ratification and shall ensure that all members of YSTV have access to the updated constitution and are made aware of the amendments. | ||
== | ==YSTV Complaints Procedure== | ||
#This procedure allows members to raise complaints about any issues relating to | #This procedure allows members to raise complaints about any issues relating to YSTV, | ||
##The safety of activities | ##The safety of activities | ||
##The standards of instruction or leadership | ##The standards of instruction or leadership | ||
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##Bullying and harassment | ##Bullying and harassment | ||
##Disregard of YUSU’s Equal Opportunities policy. | ##Disregard of YUSU’s Equal Opportunities policy. | ||
#Complaints should first be addressed to the | #Complaints should first be addressed to the YSTV President (Chair). If this does not provide a satisfactory outcome, a Formal Complaint should be made to the Student Activities Officer in writing. | ||
#YUSU’s Code of Conduct (Bye-Law 13) will be followed in addressing Formal Complaints. | #YUSU’s Code of Conduct (Bye-Law 13) will be followed in addressing Formal Complaints. | ||
#In serious or unresolved cases, the member will be supported in progressing the complaint through the University's Code of Practice on Harassment and/or Complaints Procedure. | #In serious or unresolved cases, the member will be supported in progressing the complaint through the University's Code of Practice on Harassment and/or Complaints Procedure. | ||
==Declaration (All Committee Members)== | ==Declaration (All Committee Members)== | ||
#As a | #As a YSTV Committee Member I agree to abide by, enforce and operate in accordance with this Constitution, YUSU’s Constitution, YUSU’s Policies and guidelines in the Resource Hub. | ||
(In the form as originally submitted to YUSU, each member of the committee signed below) | (In the form as originally submitted to YUSU, each member of the committee signed below) | ||